PC Packet 03-22-2016CITY OF CUPERTINO
AGENDA
Tuesday, March 22, 2016
10350 Torre Avenue, Council Chamber
PLANNING COMMISSION
6:45 PM
SALUTE TO THE FLAG
ROLL CALL
APPROVAL OF MINUTES
None
WRITTEN COMMUNICATIONS
POSTPONEMENTS/REMOVAL FROM CALENDAR
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the Commission
on any matter not on the agenda. Speakers are limited to three (3) minutes. In most
cases, State law will prohibit the Commission from making any decisions with respect to
a matter not on the agenda.
CONSENT CALENDAR
PUBLIC HEARING
OLD BUSINESS
NEW BUSINESS
1.Subject: Planning Commission Work Program
Recommended Action: discuss and provide suggestions for the FY 16-17 Planning
Commission Work Program
Staff Report
1 - City Council Work Program 2016-2017
REPORT OF THE PLANNING COMMISSION
Environmental Review Committee
Page 1 CITY OF CUPERTINO
March 22, 2016Planning Commission AGENDA
Housing Commission
Mayor’s Monthly Meeting with Commissioners
Economic Development Committee Meeting
REPORT OF THE DIRECTOR OF COMMUNITY DEVELOPMENT
ADJOURNMENT
Page 2 CITY OF CUPERTINO
March 22, 2016Planning Commission AGENDA
If you challenge the action of the Planning Commission in court, you may be limited to
raising only those issues you or someone else raised at the public hearing described in
this agenda, or in written correspondence delivered to the City of Cupertino at, or prior
to, the public hearing. In the event an action taken by the planning Commission is
deemed objectionable, the matter may be officially appealed to the City Council in
writing within fourteen (14) days of the date of the Commission’s decision. Said appeal
is filed with the City Clerk (Ordinance 632).
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next Planning Commission meeting who is visually or hearing impaired or
has any disability that needs special assistance should call the City Clerk's Office at
408-777-3223, 48 hours in advance of the meeting to arrange for assistance. Upon
request, in advance, by a person with a disability, Planning Commission meeting
agendas and writings distributed for the meeting that are public records will be made
available in the appropriate alternative format. Also upon request, in advance, an
assistive listening device can be made available for use during the meeting.
Any writings or documents provided to a majority of the Planning Commission after
publication of the packet will be made available for public inspection in the Community
Development Department located at City Hall, 10300 Torre Avenue, during normal
business hours and in Planning packet archives linked from the agenda/minutes page
on the Cupertino web site.
Members of the public are entitled to address the Planning Commission concerning any
item that is described in the notice or agenda for this meeting, before or during
consideration of that item. If you wish to address the Planning Commission on any issue
that is on this agenda, please complete a speaker request card located in front of the
Commission, and deliver it to the City Staff prior to discussion of the item. When you
are called, proceed to the podium and the Chair will recognize you. If you wish to
address the Planning Commission on any other item not on the agenda, you may do so
by during the public comment portion of the meeting following the same procedure
described above. Please limit your comments to three (3) minutes or less. Please note
that Planning Commission policy is to allow an applicant and groups to speak for 10
minutes and individuals to speak for 3 minutes.
For questions on any items in the agenda, or for documents related to any of the items
on the agenda, contact the Planning Department at (408) 777 3308 or
planning@cupertino.org.
Page 3 CITY OF CUPERTINO
PLANNING COMMISSION STAFF REPORT
Agenda Item No. Agenda Date: March 22, 2016
APPLICATION
Planning Commission work program for 2016/2017
RECOMMENDATION
Review and recommend that the City Council adopt the Planning Commission 2016-
2017 work program.
BACKGROUND
The Planning Commission may consider adopting a draft work program each year,
which is forwarded to the City Council for review and approval. The proposed work
program is primarily based on the City Council’s adopted goals for 2016-2017
(Attachment 1). Other projects may consist of potential private developments that may
be seeking to undergo the development review process.
DISCUSSION
The projects that are anticipated for the Planning Department in Fiscal Year 2016/2017
include the projects listed below. The Council discussed the work program at a study
session on March 1, 2016. There may be additional items based on Council feedback in
April 2016:
1. On-line Permitting System.
Enable applicants and members of the public access status of plan/development
review through new online permitting system. The new system allows increased
transparency and efficiency through heightened public access and improves
accountability and overall customer experience. The internal module had been
implemented for Planning, Building, Public Works and Business License functions.
The external portal is anticipated to be available in late Summer 2016.
OFFICE OF COMMUNITY DEVELOPMENT
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
(408) 777-3308 • FAX (408) 777-3333 • planning@cupertino.org
FY 2016-17 Planning Commission Work Program March 22, 2016
Page 2
2. Outreach.
a. Collaboration with other departments to increase community outreach through
new technologies. Build youth engagement by connecting with youth groups
such as Teen Commission, De Anza College, and High Schools. Ongoing efforts
in collaboration with various Departments and agencies including the schools
depending on the project.
b. Expand outreach to the business community to surface and address business
needs through available and future City services. Ongoing efforts with the
Economic Development Manager to engage the retail and business community.
c. Improve outreach and information sharing with internal staff and the public to
create greater connectivity with our business base. Ongoing efforts with the
Economic Development Manager to provide easier and effective outreach, such
as utilizing newsletters and publications.
3. Implement “Paperless” Permit Application System.
Please see Item 1.
4. Review Parking Requirements.
Evaluation and revision of current ordinance including conformance with State-
required reduced parking requirements related to affordable housing and projects in
Priority Development and transit areas.
5. Apple Campus 2.
Construction for the campus continues with anticipated occupancy for Phase I
(outdoor dining stations, reception buildings, maintenance buildings, etc.) by the
end of fiscal year 2016-2017.
6. Vallco Shopping District Specific Plan.
On hold. Initiatives submitted and anticipated for November ballot measure.
7. Hamptons Apartments.
The project and environmental documents are currently under review. Anticipated
Planning Commission and City Council hearings will take place by the end of the
year.
8. Marina Plaza Mixed Use Development.
The project and environmental documents are currently under review. Anticipated
Planning Commission and City Council hearings will take place in summer 2016.
Other Projects
Any additional comments or projects suggested by the Planning Commission will be
reported to the City Council for consideration based on Council priority and the
availability of staff time. While not all projects in the Work Program may be commenced
in 2016/2017, projects may be rolled over to the Work Program for 2017/2018 based on
availability of staff time and resources.
FY 2016-17 Planning Commission Work Program March 22, 2016
Page 3
Prepared by: Benjamin Fu, Assistant Director of Community Development
Approved by:
/s/Aarti Shrivastava_____________
Aarti Shrivastava, Assistant City Manager/Director of Community Development
Attachments:
Attachment 1 – City Council Work Program FY 2016-2017
1) Pursue legislation to correct our
TEA/ERAF inequity allocations.
2) Prepare comprehensive Development
Services fee study.
1) Explore and develop new
on-line/mobile applications to better inform and
engage the public on civic issues.
a. Generalized City mobile portal similar to
Rancho Cucamonga's RC2GO.
b. On-line Interactive Budget
2) Develop a strategy for improving
cell phone coverage (with PW).
3) Extend fiber to the Service Center.
4) Implement Virtual Desktop or Virtual
Private Network software. (VDI)
5) Implement a new Technology Plan.
CITY MANAGER’S OFFICE
PUBLIC AFFAIRS
6) Implement a new agenda management
system (Granicus Legistar) and Legislative Body
webpage (InSite).
7) Enhance GIS data resources and
information access for employees and
community.
8) Enhance Community Engagement
through social media tools.
9) Implement recommendations of the
2015 Communications Assessment.
1) Streamline city web content for new
businesses.
ECONOMIC DEVELOPMENT
2) “How to Start a Business in
Cupertino” pamphlet (in multiple languages).
3) Seminars for new small businesses
(held in multiple languages).
4) Outreach to local businesses,
prospective business owners, and brokers.
5) Increased coordination with the
Chamber of Commerce.
6) Launch a “Shop Local” campaign.
7) Enhance business access to city
services including GreenBiz and emergency
preparedness.
8) Work with consultants to finalize and
present to City Council an Economic
Development Strategic Plan (EDSP) for
Cupertino.
9) Explore the viability of establishing a
small business development center within the
City of Cupertino.
1) Budget for and Implement the City’s
Climate Action Plan (CAP).
SUSTAINABILITY DIVISION
2) Launch and participate in a regional
Community Choice Energy Program (CAP
Measure C-E-7).
3) Redesign GreenBiz and residential
energy efficiency and water conservation
programs to reflect current industry best
practices (i.e. behavior change, sustainability and
resilience activities) and achieve CAP objectives
(CAP Measure C-E-1, 2, 3).
4) Grow CAP-related data gathering and
analysis by fully developing the utility costs
accounting program and evaluate associated
staffing needs (CAP Measure M-F-3).
5) Reinvigorate staff on workplace
environmental actions and related CAP
measures through community-based social
marketing campaigns and related community
engagement efforts.
1) General Plan Amendment to review
land use alternatives that include options for City-
wide development allocations (office,
commercial, hotel and residential), as well as
building heights and densities for corridors,
special centers, and seven study areas, including
the Vallco Shopping District.
3) Consider an amendment to the
General Plan Housing Element
(2014-2022) to accommodate the most recent
ABAG RHNA allocation.
4) Review parking requirements for
various land uses in the Zoning ordinance.
5) Update Conceptual Plans (North De
Anza and South De Anza).
6) Implement “paperless” permit
application system.
COMMUNITY DEVELOPMENT
2) Heart of the City Specific Plan
Amendment for clarifications to the minimum
street side setback requirements.
7)
a) Update Below Market Rate (BMR) Housing
Mitigation Procedural Manual and Nexus Study.
b) Update BMR Housing Administrative Manual.
8) Evaluate a “Teacher Housing” project in
partnership with a non-profit developer.
9) Continue to work on the Parkside Trails
project on a 43-acre hillside property to facilitate
residential development on eight acres and
dedication of a creek corridor and trail easements
over a park parcel and adjacent off-site lands.
10) Apple Campus 2 project
11) Main Street Project
12) Vallco Shopping District Specific Plan
13) Hamptons Apartments
14) Marina Plaza Mixed Use
Development
15) Implement a Young Artist Award
Program.
16) Implement General Plan Strategy LU-
1.3.1 by preparing an ordinance to codify the
Community Benefits Program.
17) Create a digital/on-line library of
current and industrial planning documents.
1) Update Pedestrian Transportation Plan
a. Review ADA Transition Plan provisions.
b. Develop strategy to advance sidewalk
improvements and right of way acquisition
ahead of development.
c. Consider Safe Routes to School and other
funding sources.
d. Complete a Sare Routes to Schools map noting
sidewalk gaps
e. Update Bicycle Transportation Plan and
include feasibility study on Class I Bike Lanes.
2) Implement recommendations in 2016
Bicycle Transportation Plan
PUBLIC WORKS DEPARTMENT
3) Develop a Traffic Impact Fee Program
a. Issue RFP and hire Transportation consultant
b. Develop a transportation improvement plan
c. Establish and enact a transportation impact fee
4) Extend fiber optic communications to
the City Service Center on Mary Ave. (see also
Public Affairs #3)
5) Implement programs to preserve and
enhance pavement condition throughout the
City.
6) Comply with State solid waste
diversion requirements. Implement and enforce
the State's requirements for commercial recycling
and commercial organic waste recycling
7) Conduct audit of solid waste franchise
agreement.
8) Consider program elements of a new
franchise agreement to stay competitive with
current sustainability trends and technology.
9) Review Fleet Management policies
a. Update Managed Vehicle Replacement
Program.
i. Consider complete lifecycle costs.
ii. Evaluate vehicle/equipment sharing with
other agencies.
iii. Evaluate alternate fuel vehicle feasibility for
Service Center vehicles (electric, hybrid, battery
systems to eliminate long term idling) (CAP
Measure M-VF-1, 2, 3).
iv. Evaluate feasibility to transfer existing
vehicles within the fleet so that purchases, if
needed, are more environmentally conscience.
10) Develop a citywide alternative fuel
(including charging stations) siting plan. Siting
plans will identify appropriate locations for
Level 1 (slow charge), Level 2 (fast charge) and
Level 3 and DC (rapid charge) stations in the
community (CAP Measure C-T-7 and M-F-1).
11) Develop Civic Center Plan
a. Financing Plan
b. Solar/alternative energy options
c. Enlarge Library Story Room d. Include a
Sister City Directional and Mileage Marker
within Plan
12) Develop an alternative for an
Emergency Operations Center at a facility other
than City Hall.
13) Implement major CIP projects
a. McClellan Environmental Education Center
(EEC) and Blacksmith Shop
b. Monta Vista Storm Drain
c. Bubb/McClellan Storm Drain
d. Quinlan Community Center Interior
Upgrades
e. Sports Center – West Side Courts
Improvement (sport court, resurface 5 tennis
courts, install lighting for 3 courts)
f. Foothill/Cupertino Road Storm Drain
g. Sister City Directional and Mileage Marker at
Civic Center
h. Sport Center - East Courts Resurfacing project
i. Monta Vista area sidewalk improvement
projects: Pasadena Ave. Public Improvements
j. Blackberry Farm-Splash Pad
k. McClellan Ranch West-Green Parking
l. Storm Drain Master Plan Update
14) Develop a school site pedestrian-bike-
traffic safety program.
15) Negotiate new Joint Powers
Agreement with Cupertino Unified School
District for shared sports fields
16) Conduct comprehensive audit of City
owned potable water system.
1) Stevens Creek Boulevard to McClellan
Ranch Road Preserve Master Plan (includes
Stocklmeir, BBF Golf Course, BBF Picnic-Swim;
McClellan Ranch; McClellan Ranch West)
2) Sports Center Improvements:
RECREATION AND COMMUNITY SERVICES DEPA
c. Repair the Sports Center leaning
retaining wall.
d. Construct the Sports Court. (see also
Public Works #13e)
e. Start the tennis resurfacing project
(see also Public Works #13e)
f. Light the Stevens Creek Boulevard
west courts (see also Public Works #13e)
3) Expand Blackberry Farm operations to
365 days/year
4) Continue to restore the Stocklmeir
legacy farm
5) Investigate and replace the recreation
registration software with a cloud-based
software version to be accessed at any City
facility.
6) Install a splash pad at Blackberry Farm
pool area. (see also Public Works item
#13j)
7) Expand and integrate Block Leader,
Neighborhood Watch, and Disaster Preparedness
Programs.
8) Utilize Block Leader Program to
provide “grass roots” notification to residents of
Community Development and/or Public Works
projects.
9) Implement an ongoing, active
partnership with Public Works to identify
improvements and enhance our neighborhood
parks including an ongoing park maintenance
10) Explore potential of partnerships
with the SCC Library, YMCA, Rotary and other
groups to enhance/expand programs.
11) Facilitate a City-wide survey of users
and potential users to identify the facilities and
programming needs of our community.
a) Explore potential location for a cricket batting
cage.
12) Negotiate a new agreement with the
SCC Sheriff and assist in the task force to
possibly relocate the Sheriff substation.
14)Establish CIP ranking criteria for all
park capital improvement projects.
15) Adopt a Corridor Signage Master
Plan.
16) Prepare for the grand
opening/programming of the EEC and
Blacksmith Shop.
parks, including an ongoing park maintenance
schedule and Park Master Plan.
13) Increase Senior Case Management
services to accommodate increasing demand.
17) Adopt work plan for the Disaster
Council including:
a) After Action Report
b) Ideal EOC location
c) Vendor MOU’s in place
d) P.O.D. distribution plan
e) E.O.P. and Annexes
f) ARKnet WiFi from ARKS to EOC
g) Shelter locations and logistics
18) Investigate acquiring and annexing
the Lawrence Mitty parcel for a new east- side
park and trail connector.
1) Restructure the budget process and
document to increase transparency.
2) Negotiate long-term contracts that are
fair, financially sustainable and competitive in
the local labor market.
3) Pursue legislation to correct our
TEA/ERAF inequity allocations.
4) Replace the City’s obsolete financial
software.
5) OpenGov
a) OpenGov Platform to increase budgetary
transparency and public engagement.
ADMINISTRATIVE SERVICES DEPARTMENT
b) OpenGov Budget Builder beta program.
Department directors and staff will submit
proposals and narratives in OpenGov, manage
approvals and comments online, and create a
consolidated view of the budget.
6) Prepare comprehensive Development
Services fee study.
7) Staff Training