FAC 09-28-2015CUPERTINO
PLEDGE OF ALLEGIANCE
APPROVED MINUTES
FINE ARTS COMMISSION
Special Meeting, Conf. Rm. A
10300 Torre A venue Cupertino
Tuesday, September 28, 2015
At 7:01 p.m., Chairperson Rajeswari Mahalingam called the meeting to order in
Conference Room C 10300 Torre A venue, Cupertino, California, and led the Pledge of
Allegiance.
ROLL CALL
Present: Chairperson Rajeswari Mahalingam, Vice Chair Diana Matley and
Commissioners Russell Leong, and Michael Sanchez.
ORAL COMMUNICATIONS
Tommy of Hongyun Art School attended to invite the Commissioners to the Hongyun
Art Show on Saturday, October 3rct from 11 a.m. to 7 p.m. at the Bay Club in Cupertino.
APPROVAL OF MINUTES
1. Commissioner Matley motioned to approve minutes from September 15, 2015.
Commissioner Sanchez seconded. Motioned approved 4-0.
STAFF AND COMMISSION REPORTS
September znct Mayors Meeting: Item was skipped.
NEW BUSINESS
2. Proper Protocol for Communications
• It was discussed that Commissioners may communicate 1 to 1, but more
than two commissioners may not discuss City business.
• Agenda items may be proposed to staff. Staff will put items on the agenda
with Commission Chair's approval.
• Commissioner Matley requested that Commissioners arrive on time or a
little early; review the minutes ahead of time; come to the meeting
prepared; during meetings have one conversation at a time.
3. Fine Arts Commission Involvement at City Festivals/Events
The Fine Arts Commission can use the City festivals such as the Cherry Blossom
Festival, Earth Day, Happy Kids Day, Fall Festival, and Diwali Festival to
promote their mission and activities, talk to the public, hand out cards, and
September 28, 2015 Cupertino Fine Arts Commission Page2
network with community members. Commissioners Matley and Leong will
attend the Hongyun Art show this Saturday, October 3rct at the Bay Club.
Action Items:
./ Diwali Festival is on October 17th. Commissioners Mahalingham and
Sanchez will attend and will ask for three minutes on the microphone to
announce the Young Artist A ward .
./ City staff will distribute a list of City Festivals to the commissioners.
Commissioner Matley suggested developing a "hit list" of contacts in
different organizations for networking purposes .
./ Commissioner Mahalingham will contact Janaki and Slava with Fine Arts
League of Cupertino and request a coffee date or to attend the next group
meeting.
4. Commission interaction with other City Commissions
Ways to interact with other city commissions was discussed.
Action Items:
./ Commissioner Sanchez will attend the Parks and Recreation Commission
meeting to discuss the idea of art in parks. He inquired about who would
coordinate public art in parks. Public Works and Parks & Recreation
Departments would need to be involved .
./ Commissioner Sanchez heard of a local family would like give an
endowment to place a piece of art in Blackberry Farm Park in memory of
their son. He will find out more about this proposal.
./ Commissioner Matley will coordinate with the Library Foundation to
confirm that the FAC would like to display awardee art. February to May
is available. The library has a tremendous amount of programs that the
F AC could be involved in. Commissioner Matley will determine what
supplies are needed to display the art, such as frames, and any other
expenses that might be incurred.
5. 2016 Fine Arts Commission Work Plan
The 2016 Work Plan was drafted.
Action Item:
./ Staff will distribute the draft work plan to all Commissioners.
Motion:
Commissioner Sanchez moved and Commissioner Leong seconded to carry over
this item to the November meeting. Motion passed 4-0.
6. Budget Adjustments for Mid-year and Fiscal Year 2016-17
September 28, 2015 Cupertino Fine Arts Commission Page3
A mid-year budget adjustment will be requested in December to accommodate
marketing and awards for Young Artist Awards .
../ Commissioner Matley will calculate how much to request for the mid-year
budget adjustment.
Motions:
Commissioner Sanchez moved and Commissioner Leong seconded the motion to
carry over this item to the November meeting. Motion passed 4-0.
OLD BUSINESS
7. Emerging Artist Award Presentation, Marketing and Plans
The City Council approved the presentation to the Emerging Artist be added on
October 20th, 2015 agenda. A checklist for steps after a winner is identified should
include a photo of the artist right after the winner is selected and an article in
Courier with artist photo and art selection. Winner's artwork will be displayed of
artwork at a city venue or on the City Channel for performing arts.
Action Items:
../ Commissioner Mahalingham will formulate a checklist and staff will
distribute a draft checklist to Commissioners .
../ Commissioner Sanchez will contact the Cupertino Courier to publish an
article about the Emerging Artist winner .
../ Commissioner Sanchez will take a photo of the Emerging Artist winner .
../ Staff will post winner on social media.
8. Young Artist Award Marketing & Presentation
Contest flyer was posted on Peach Jar and distributed to all district elementary
art teachers. The elementary school art teachers will make this part of their
curriculum and designate class time for students to work on entries.
Commissioner Sanchez distributed flyers to Euphrat Museum, Lincoln
Elementary School, Kennedy Middle School and Monta Vista High School.
Commissioner Matley distributed flyers to Honyun Art School, Rainbow Art
School, Young at Art, and California School of Art and Design. The winner will
be selected at the November meeting. The Young Artist Award will be presented
at the City Council meeting on January 19, 2016.
Action Item:
../ Commissioner Sanchez will distribute flyers to Fremont Union High
School District.
../ Commissioner Matley will coordinate display of artwork on Library art
wall.
September 28, 2015 Cupertino Fine Arts Commission Page4
ADJOURNMENT
Commissioner Mahalingham adjourned the meeting at 8:47 p.m. to the Regular Meeting
on November 23, 2015 at City Hall, Conference Room C.
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Staff Liaison: Piu Ghosh, Senior Planner