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PSC 11-12-2015 CUPERTINO PUBLIC SAFETY COMMISSION MEETING MINUTES Thursday, November 12, 2015, 6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner McCoy called to order this regular meeting of the Cupertino Public Safety Commission at approximately 6:00 p.m. on Thursday, November 12, 2015 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Robert McCoy Andy Huang Gerald Tallinger Bob Cascone Mike Jerbic Commissioners Absent: None Staff Present: Captain Rick Sung, Santa Clara County Sheriff's Office Staff Absent: Deputy Chief John Justice, Santa Clara County Fire Department Others Present: Robert Andonion, Cupertino Resident Maribelle Andonion, Cupertino Resident III. REPORTS 1. Santa Clara County Fire Department Deputy Chief John Justice reviews the October Fire Report, noting the average response times all fall within target parameters with no outliers. Fire Loss for October totaled $13,000.00 and was comprised of two vehicles. The number of fire incidences totaled 4, similar to the 5 in October last year. The bulk of calls remain EMS related, and the month overall was very typical. Commissioner Huang asks what the target times are for calls. Chief Justice states that medical calls require a 6:59 minutes response time, and the average is currently 4:02 minutes. 1 2. Santa Clara County Sheriff's Office Captain Sung reports that there was only 1 Priority One Call for Service and response time for that took only 1.57 minutes. Response times for Priority Two Calls averaged 6.27 minutes, and Priority Three Calls averaged 10.35 minutes. Residential burglaries continue to be a problem; in fact October saw a sharp increase which is expected to continue through November in relation to the holiday season. Captain Sung reiterates the importance of getting the community to be more attentive, look for suspicious behavior, secure their belongings and report events immediately. Burglars tend to take easy opportunities, so we need residents to be aware and observant. Captain Sung also reports that he recently gave a talk for the Saratoga Foothill Club Lecture Series regarding the effects of Proposition 47, the Safe Neighborhoods and Schools Act. He explained how it altered the requirements for crimes to qualify as felonies, changed the sentence parameters, and has had a direct effect on crime statistics across the entire state. There is movement now to pass some assembly bills to alter the proposition. Captain Sung also relays the details of a recent traffic stop on a moving van that yielded significant arrests, discovery of various theft tools, and the recovery of stolen property from multiple cases. 3. Commission Reports Commissioner Tallinger reports that he went to a couple Safe Routes to Schools meetings. The Evaluation Team is making good progress, reviewing the Bike-Ped Survey from Spring 2013 and starting a National Parent Survey at the six pilot schools that will conclude in January. Results from Monta Vista High School's Walk-Bike-Carpool survey have been received, and Cupertino High School is next. They have a clear work plan in place for the next few years, with a goal of passing on useful information to the Encouragement Team. The Encouragement Team is working on articles for the Cupertino Courier, will put banners across Stevens Creek at Memorial Park to advertise Walk-Bike to School in Cupertino, and are planning banners and lawn signs for the schools. They hosted an event on the National Walk to School Day and plan to do a Bike to School Day in the spring. This group also has a clear work plan for the next few months. Commissioner Tallinger did not attend the Teen Commission meeting and the next one will conflict with the Bicycle- Pedestrian Commission meeting. Commissioner Cascone reminds the PSC that he requested a few months ago that the EMS Agency address the customer service issue that was brought to the PSC's attention. The representative he spoke with is no longer there, and he was referred again back to someone 57ial4 who only deals with clinical issues. C Commissioner Jerbic reports that the TICC held their Internet Safety Presentation for senior citizens, garnering 20-25 attendees and excellent questions. Detective Guzman did a 2 wonderful job as a presenter. Unfortunately, the TICC did not have a quorum for their subsequent meeting and so Commissioner Jerbic has no feedback yet from them. There is still a vague plan to hold a presentation targeted for the teen population. Commissioner Huang reports that the Housing Commission will make a report next week at the City Council Meeting on a few items. BMRs (Below Market Rate Housing) availability is 1/122 for ownership unit and 2/238 for rental units. There is a major change for California rental units due to the lawsuit out of Los Angeles, so that developers are no longer required to reserve 15% of rental complexes as BMRs. In Cupertino, developers may either pay a housing mitigation fee or they can volunteer some percentage of units to become BMRs in exchange for incentives such as a state density bonus. This applies to the Build to Rent Developers, not the Ownership Developers, so it is unclear whether this will apply to the new Vallco development. Commissioner Huang also attended the Mayor's Meeting, where the Mayor mentioned the Los Altos Measure A ballot which would allow rebuilding of their Community Center, similar to Cupertino's consideration to put the Cupertino Civic Center development and the Vallco development on the ballot. Los Altos residents voted against Measure A by 70%. The Planning Commission cancelled their meeting as they await the ballot decision from the City Council. The Library Commission reported that since County removed $80 library usage fee, Cupertino Library card issuance increased by 230%. The Parks & Recreation mentioned some residents are concerned with safety when a new bike trail opens around their houses. The Mayor was interested for more detail and accurate data regarding students walking and biking to school in Palo Alto, so Commissioner Huang presented him with highlights from the Palo Alto report. Chair McCoy reports that he gave a short presentation to City Council, and the Mayor was excited about the WBC Survey. He also attended the Veterans' Memorial Service and was glad to see the Honor Guard there. IV.ORAL COMMUNICATIONS Robert Andonion relays a personal experience. He has lived in Cupertino for 37 years and is not here to complain. In fact, Robert has always enjoyed his relationship with the Sheriffs Office. At 7:45pm on October 29, he was home alone in the family room, heard helicopters overhead, and then saw flashlights on his deck flashing into his windows. He got up, turned on the perimeter lights and heard deputies yelling through the door to come out of the house. He asked to see a badge since it was hard to see through the dark. When he opened the door, a deputy asked if he was the homeowner and was he alone. He answered yes, asked what was going on, and was instructed to come out of the house showing his hands. He came out and they explained that were responding to a robbery in progress. He asked if they had the correct address, and they discovered they were at the wrong house. Three of the deputies moved 3 quickly to the next house. A different deputy stayed behind to apologize for the confusion and commotion. Robert says he is fine, but worries how others may have reacted given a similar situation. Maribelle Andonion asks how she should handle a situation like that,because she doesn't think she would have opened the door at all. Captain Sung interjects that she should call 9-1-1. She sounds shocked to hear that, asking if he means right in the middle of the commotion. He insists that if someone is claiming to be a deputy but you're not sure or can't see what's going on, always call 9-1-1 to verify. They dispatch the deputies and know who is where. Maribelle asks what would have happened if she refused to open the door, and Captain Sung answers that they probably would have taken some time to reassess the situation and communicate further. They would need to verify that everything is okay and there is nothing else going on, like a hostage situation. He says the Sergeant was on scene and is the one who hung back to talk with them afterwards. Going to the wrong address is rare but does happen occasionally, such as in this case where their house is on a flag shaped lot which is especially confusing with no streetlights or house lights on. The team already addressed the issue that night, going over it in more detail for the newer deputies. Captain Sung asks if there was any misconduct towards them by any deputy or the sergeant. Robert replies no, and adds that he would not have thought to come to a PSC Meeting and discuss this experience because he was satisfied with how the supervisor on site handled it. Maribelle says that she will post Captain Sung's answer about calling 9-1-1 to verify deputies' identities onto the Monta Vista Nextdoor site, because many women there were wondering what they should have done in that kind of situation. Captain Sung reminds everyone that the Sheriff's Department cannot see what neighbors post to their Nextdoor sites. The Sheriffs Office has their own Nextdoor site, can send messages to various neighborhoods and get responses from individual neighbors. V. WRITTEN COMMUNICATIONS There are no written communications to discuss at this regular meeting. VI.APPROVAL OF MINUTES 1. October 8, 2015 ACTION: YES VOTE: YES MOTION: TALLINGER SECONDED:JERBIC 4 to 0 Commissioner Tallinger motioned to approve the minutes of October 8, 2015; Commissioner Jerbic seconded the motion; votes taken, Commissioner Cascone abstained, all else in favor to approve the minutes of October 8, 2015 with no corrections. 4 VII. OLD BUSINESS 1. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner Huang reports that he received a shipment of 500 promotional items, but it was the incorrect item. There was an error on their end, but the printed logos came out nicely. He returned this shipment to them and the company will resend the correct item as soon as possible. VIII. NEW BUSINESS 1. Discuss the Transition to the Bicycle-Pedestrian Commission of the Walk/Bike/Carpool to School (WBC) project,the Boltage program and Surveys to Schools, ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner Tallinger reports that the Boltage machines are updated and working, but haven't been tested yet. He will try to extract some limited new data next week, but must connect an Ethernet cable to the machine for manual download. He promised to create a budget for the remaining school year. There's no maintenance program, just repair/replacement of parts as needed. New U-bolts and a specific tool are inexpensive and deep cell solar batteries would cost around $500 for three. Zap tags are $3 each and he recommends ordering 1500 to cover a few years;minimum order is 1,000. Sprint service will run $180 for Kennedy because they have two machines, annual software maintenance is $400, and software set-up is a one-time $200 fee. Incentives will cost about half of the first year's budget which comes to about $6,584 for Kennedy Middle School. The Boltage • machine that was moved to Lincoln from Regnart Middle School will require around $1500. Grand total budget comes to $8,084. Next school year, this program will be under the Bicycle-Pedestrian Commission. Commissioner Huang points out that the new zap tags comprise the largest portion of the cost, and asks if Dero Bike Rack Company can produce a letter officially stating why the old zap tags may not be used. Commissioner Tallinger replies he already received an email and presented it a few months ago, stating that they are not supporting the old tags because of software changes. Commissioner Huang requests that he still pursue an official letter that may be submitted to the City for cost justification. 5 Commissioner Tallinger asks that the PSC fund a grant up to a total of $8084.00, so that Kennedy and Lincoln Middle Schools may proceed in setting up the old Boltage machines and program through the Dero Bike Rack Company. Commissioner Huang inserts some action item requirements, including 1) that Commissioner Tallinger obtain a letter from Dero Bike Rack Company explaining why the City of Cupertino may not re-use the old zap tags but must purchase new zap tags, 2) that the grant applications must officially be generated by the schools and 3) that all activity pending the equipment demonstration to ensure the existing equipment will still function properly through the Dero Bike Rack Company vendor. Commissioner McCoy states that the PSC should not pre-approve unwritten grants; they may be approved at the next meeting if received in time. Both Commissioner McCoy and Commissioner Huang express concern again that the Bicycle- Pedestrian Commission be informed of this planned expenditure, since they will be inheriting this program. 2. Review and approve topics from future PSC projects (10 minutes for each) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner McCoy recommends to add a New Business Item to the next Agenda, titled Medical Marijuana Act Recommendation; Commissioner Huang seconds the recommendation; and a new topic called Medical Marijuana Act Recommendation will be added to next month's Agenda. Captain Sung presents a task at the direction of the City Manager. Governor Brown recently signed the Medical Marijuana Act. As it stands, unless each municipality can come up with an ordinance that approves or prohibits medical marijuana dispensaries in their city, the state is going to take over decision making. If the City enacts an ordinance that allows medical marijuana dispensaries to open and operate within the City, dual-licenses will be required through both the state and municipality. The ordinance deadline is the end of February, 2016 in order to add Cupertino's name to the state's list. Otherwise, the State will issue licenses starting January 2018. Captain Sung will give all PSC Commissioners a copy of the power point presentation he received from the California League of Cities, which defines all commercial aspects, including not only the dispensaries but the cultivation sites, zoning issues, delivery issues and regulations. It gives insight into this complex matter, and what issues other cities have faced when they allow commercial marijuana enterprises. Captain Sung asks the PSC to come up with a recommendation by February. Deputy Chief Justice interjects that legally, two readings may be required for the City to pass something so it would be better for the 6 PSC to be done by January. Captain Sung suggests it may be best to allow deliveries through the City but to prohibit commercial dispensaries, commercial cultivation sites, and commercial sales. He encourages all commissioners to do their own research and make a recommendation as quickly as possible. He also says that he will forward the commissioners a copy of the City of San Jose's supplemental report in which they had to reduce the number of marijuana dispensaries due to various issues. Chair McCoy asks Chief Justice to provide data showing how many fires have been started in the County because of medical marijuana growing sites operations, and Commissioner Huang requests similar information for marijuana dispensaries. He agrees to check with the County Fire Marshal s and see what they can pull from their data bases. Captain Sung adds that a Crime Analyst for the Sheriff's Office, Melanie McGuire, has been tasked with gathering statistics on marijuana arrests, and how many involve students, within the last five years. ACTION: YES VOTE: YES MOTION: HUANG SECONDED: TALLINGER 5 to 0 Commissioner Huang motioned to add a new ongoing item to the Agenda, called "Continued Public Education and Outreach, Involving the Sheriff's Office, County Fire Department and County EMS"; Commissioner Tallinger seconded the motion; votes taken, all in favor to add a new ongoing item to the Agenda regarding Continued Public Education and Outreach. Commissioner Tallinger presents his project ideas. He suggests that the PSC focus on public safety awareness and education, putting more ownership upon the residents for keeping themselves and other citizens safe. He proposes a campaign to promote the positive role that everyday people can play in reporting crimes and suspicious activity. He would like to put up flyers, offer workplace presentations, post information/videos on the Cupertino web, and schedule regular public forums. He also recommends pushing out mailers to promote the public forum campaign. Topics could include ID theft, residential burglaries, driver and bike rider safety, pedestrian safety, basic student safety, disaster safety, fire safety, safety for businesses,health safety, all focused on the part that everyday people play in these situations and how they can take more effective action. Commissioner Huang presents his proposals. The first proposal is to do public outreach in multiple ways. He suggests that commissioners should attend every possible public meeting held by the City/Schools/Block Leaders, bringing up issues such as suspicious activity, cyber security, emergency preparedness and traffic around schools. He is constantly asking people what their top concerns are, and one major issue is knowing when to call 9-1-1 about suspicious activity. Due to cultural differences, many residents are 7 hesitant to call 9-1-1, so Commissioner Huang wants to outreach residents to feel comfortable calling 9-1-1. He also suggests they do more educational activities, like hosting CPR and emergency preparedness classes, to teach topics that people coming from other countries have likely never been taught. The last outreach idea is to address the biggest concerns of parents around schools. There is a group of new parents at each school every year and no one is educating the newcomers on the drop-off, pick-up and traffic rules. Maybe commissioners can volunteer to make the newcomers aware of the rules at different • schools. ACTION: YES VOTE: YES MOTION: HUANG SECONDED: TALLINGER 5 to 0 Commissioner Huang motioned to add a new ongoing item to the Agenda, called "Collaboration/Cross Training of Cupertino Volunteer Groups"; Commissioner Tallinger seconded the motion; votes taken, all in favor to add a new ongoing item to the Agenda regarding Collaboration/Cross Training of Cupertino Volunteer Groups. Commissioner Huang's second proposal involves cross-training the City's five major volunteer groups: Block Leaders, Neighborhood Watch, CERT, MRC and CARES. They each operates in their own way and communication across groups is minimal. He would first like to train them all in basics like CPR and how to use a fire extinguisher. Next he would like to teach them all what each volunteer group does, so they all know who does what and can work together better. Then he would like them all to go through fundamental ICS training so that all groups speak the same responder language during a major disaster. Commissioner Huang's third proposal is to have all the volunteer groups, when fully trained in a consistent ICS standard, to participate in practical exercises together with the Fire Department and Sheriff's Office, such as Search for missing person, Flood, and Fire evacuation. He thinks maybe the PTAs will become interested in going through training as well since hundreds of them volunteered during the search for missing teenager early this year. Commissioner McCoy begins by saying that his ideas are similar to what has already been presented. His first proposal is to continue educating citizens in how to avoid becoming a crime victim, what issues are trending and how to defend themselves. His second proposal is for the PSC to act as advisory oversight, utilizing the relationship with the Sheriff's Office and the Fire Department to offer more frequent advanced training to the Citizen Corps and make it FEMA guideline compliant to ensure more efficient mutual aid paperwork and procedures. He adds the importance of reviewing currently issued emergency equipment and evaluating how reliable it will really be to assist Disaster Service Workers when needed. His third proposal is to continue to assist with logistical support for the Sheriff's 8 Office DUI Education Enforcement Events and City events like the Hero's Run and Big Bunny Fun Run. Commissioner Cascone says his ideas are in line with what has already been discussed, but might possibly add more interaction with the City Council so the PSC is more familiar with them and can have a smoother relationship moving forward. He suggests inviting them one at a time to each meeting, and keeping the invitations open. Captain Sung points out how similar the proposals are from Commissioners Tallinger, Huang and McCoy, suggesting they combine elements into one cohesive project. Commissioner McCoy states they could combine all the public education outreach in various forms under one agenda item. Commissioner Cascone asks if trying to educate and train the City volunteer groups is stepping out of the PSC's realm, since there is an existing coordinator for that purpose. Captain Sung considers that the PSC may be able to collaborate with the City Coordinators to improve volunteer training. Commissioner Jerbic voices concern that many of the ideas presented should remain the responsibility of parents and school administrators, but Captain Sung says the specific activities can be discussed more at the next meeting. ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner Jerbic withdrew his proposal. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss Reports from County Fire, County Sheriff's Office and Commission Liaisons. 2. Discuss transferring the Walk/Bike/Carpool to School Project, the Dero (formerly Boltage) Project, and Surveys to Schools to the Bicycle/Pedestrian Commission. 3. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. a. Discuss how to align public safety outreach and established County materials (Cascone) 4. Discuss the Medical Marijuana Act Recommendation 5. Discuss the continuation of public education and outreach 6. Discuss the collaboration/cross training of volunteer groups 9 X. ADJOURNMENT This regular meeting adjourned at 9:50 p.m. XI. NEXT MEETING The next Regular Meeting is scheduled for Thursday, December 10, 2015 at 6:00 p.m. SUBMITTED BY: M/ a/AJb� Jennifer Roth s/u kppv-O.&b AS �'.MM6nsDG—D Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff November 18, 2015 APPROVED BY: k 42-7D—/c6 Robert McCoy, CommissioW Date 10