Packet for 12.3.15 MtgCITY OF CUPERTINO
AGENDA
Thursday, December 3, 2015
10350 Torre Avenue, Community Hall
PARKS AND RECREATION COMMISSION
7:00 PM
This meeting will be televised
CALL TO ORDER
PLEDGE OF ALLEGIANCE
ROLL CALL
APPROVAL OF MINUTES
1.Subject: Regular Meeting for November 5, 2015
Draft Minutes
STAFF AND COMMISSION REPORTS
ORAL COMMUNICATIONS
This portion of the meeting is reserved for persons wishing to address the commission on
any matter not on the agenda. Speakers are limited to three (3) minutes a person. In most
cases, state law will prohibit the commission from making any decisions with respect to a
matter not listed on the agenda.
NEW BUSINESS
2.Subject: Environmental Educational Center and McClellan Ranch Preserve
Program Presentation and Facility Use Policy
Facility Use Policy
3.Subject: City Wide Park Open Space and Recreation Master Plan - Consultant
RHAA
Page 1 CITY OF CUPERTINO
December 3, 2015Parks and Recreation Commission AGENDA
OLD BUSINESS
4.Subject: 2015-16 Work Plan
FY15-16 Workplan
PUBLIC HEARINGS
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), anyone who is planning
to attend the next meeting who is visually or hearing impaired or has any disability that
needs special assistance should call the City Clerk's Office at 408-777-3223, 48 hours
in advance of the meeting to arrange for assistance. Upon request, in advance, by a
person with a disability, meeting agendas and writings distributed for the meeting that
are public records will be made available in the appropriate alternative format. Also
upon request, in advance, an assistive listening device can be made available for use
during the meeting.
Members of the public are entitled to address the members concerning any item that is
described in the notice or agenda for this meeting, before or during consideration of
that item. If you wish to address the members on any other item not on the agenda, you
may do so during the public comment portion of the meeting. Please limit your
comments to three (3) minutes or less.
Page 2 CITY OF CUPERTINO
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1263 Name:
Status:Type:Approval of Minutes Approved
File created:In control:11/30/2015 Parks and Recreation Commission
On agenda:Final action:12/3/2015
Title:Subject: Regular Meeting for November 5, 2015
Sponsors:
Indexes:
Code sections:
Attachments:Draft Minutes
Action ByDate Action ResultVer.
Subject: Regular Meeting for November 5, 2015
CITY OF CUPERTINO Printed on 12/8/2015Page 1 of 1
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1
PARKS AND RECREATION COMMISSION
CITY OF CUPERTINO
Regular Meeting
DRAFT MINUTES
Thursday, November 5, 2015 at 7:00 p.m.
Community Hall, 10350 Torre Ave., Cupertino, CA
Note: This meeting will be televised
CALL TO ORDER
Chair David Fung called the meeting to order at 7:00 p.m. in the Community
Hall Council Chamber, 10350 Torre Ave., Cupertino, CA.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners present: David Fung, Helene Davis, Carol Stanek, Neesha
Tambe (7:10 p.m.), Judy Wilson
Commissioners absent: None
Staff present: Carol Atwood, Tim Coles
ORAL COMMUNICATIONS
None
APPROVAL OF MINUTES
1. Regular meeting of October 1, 2015
Commissioner Davis moved to approve the minutes of October 1, 2015. Vice
Chair Wilson seconded and motion passed unanimously. Commissioner
Tambe absent at voting.
STAFF AND COMMISSION REPORTS
Director of Recreation and Community Services, Carol Atwood reported October
events as follows:
Scheduled events and meetings:
City Wide Park Open Space and Recreation Master Plan Kick off
Harvest Festival 10/24 at BBF – Increased attendance 3-4 times over last year
Grand Opening EEC & Blacksmith Shop – 10/28
Hidden Treasures Fund raiser – 10/29 – at Senior Center
Adopt a garden project completed with Rotary at Quinlan
Upcoming Events and Projects:
Foot Golf promotion with Chamber of Commerce in November
Sports Center: Multi-purpose sports court are almost complete; lighting and
resurfacing west side courts
2
Senior Center: Landscape project at Mary Avenue starts next month; and
dance floor to be redone
Negotiations in process on new department software system
Will begin negotiations on CUSD sports field MOU expiring 6/30/16
Four Cities Trail Feasibility study – joint public meeting planned with Parks
& Recreation Commission and Bicycle-Pedestrian Commission on 12/15/15
Library Commission will be transitioned to Recreation and Community
Services department in November
Soil testing at Lawrence Mitty parcel on hold until City can gain entrance
onto the property
Parklets concept - Discussed possible partnership with Rotary, Library and Block
Leaders.
Environmental Education Center- Discussed possible programming with CUSD
and FUHSD.
Commission Reports:
All commissioners attended and participated in the Environmental Education
Center Dedication
Vice Chair Wilson presented Sister City, Copertino, Italy, report to City Council
and attended the Commissioners training in Gilroy
Commissioner Stanek attended Commissioners training in Gilroy, City Wide
Park MP Meeting, and Mayor’s meeting
Chair Fung attended City Wide Park MP Meeting
Commissioner Davis attended training in Gilroy and Harvest Festival
Commissioner Tambe attended the Ikebana Event and Diwali Festival, also
visited the Sports Center
NEW BUSINESS
2. Super Heroes Run – Julie Ott from VMC, Benefits Pediatrics department
talked about the event scheduled 11/7/15 at the Cupertino Civic Center. She
described VMC participation and how this got started and event details.
3. BBF Golf Course Update – Tim Coles
Reviewed the history of BBF Foot Golf program. Grand opening was 7/4/15.
Revenue to date $2,179, operating costs $1,867.
Discussion followed regarding golf course revenue.
4. Sister City – Copertino, Italy – Commission report
Commissioners Wilson and Davis reported on their recent visit, the history of
Copertino and next steps for the Sister City Committee.
OLD BUSINESS
5. 2015-16 Work Plan
3
Carol Atwood reviewed current plan and no changes were made.
ADJOURNMENT – Chair Fung adjourned the meeting at 8:30 p.m.
Respectfully submitted,
Carol Atwood, Director
Recreation and Community Services Department
Minutes approved at the _______regular meeting
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1264 Name:
Status:Type:New Business Presented
File created:In control:11/30/2015 Parks and Recreation Commission
On agenda:Final action:12/3/2015
Title:Subject: Environmental Educational Center and McClellan Ranch Preserve Program Presentation and
Facility Use Policy
Sponsors:
Indexes:
Code sections:
Attachments:Facility Use Policy
Action ByDate Action ResultVer.
Subject:Environmental Educational Center and McClellan Ranch Preserve Program
Presentation and Facility Use Policy
CITY OF CUPERTINO Printed on 12/8/2015Page 1 of 1
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Facility Use Policy
Environmental Education Center at McClellan Ranch Preserve
“The mission of McClellan Ranch Preserve shall be to maintain and protect the ecology of the area,
conserve the natural features and scenic values, expand community awareness and understanding of
natural history and the environment, and provide enjoyment of the resources present consistent with
their preservation”
I. Use of the Facility for Private Rental
The Environmental Education Center may be used by outside groups and organizations for educational
purposes and meetings, after programming and other building needs of the Cupertino Recreation and
Community Services Department have been met. This policy sets guidelines in place for the use of the
building. Please read through the entire policy prior to requesting use of the Environmental Education
Center.
Please note: All rentals and use of the facility must adhere to municipal code 13.04.201. Final approval
of facility use and rentals are at the discretion of McClellan Ranch Staff.
13.04.201 Nature and/or Rural Preserve
A. Any park characterized by such unique natural features that it is deemed a valuable and irreplaceable
resource may be designated by the City Council either by ordinance or resolution as a nature and/or rural
preserve, in which event it shall be used and treated in a manner consistent therewith.
B. Uses shall be limited to those which will maintain and protect the ecology of the area, conserve the natural
features and scenic values, expand community awareness and understanding of natural history and the
environment, and provide enjoyment of the resources present consistent with their preservation.
C. McClellan Ranch Park is designated a nature and rural preserve.
(Ord. 710, (part), 1975)
A. Available Facility Space
• 900 square-foot multi-purpose room with educational displays and animal exhibits. Room
can be divided into two smaller sections if desired.
• Fully-stocked kitchenette with sinks, counter space, portable kitchen island, oven, stovetop,
microwave, and refrigerator.
• Restrooms (2)
• 250 square-foot library room with reference materials and displays.
• 450 square-foot outdoor covered gathering space.
RECREATION AND COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014
(408) 777-3120 • FAX (408) 777-1305
• Access to historic Blacksmith Shop and Milk Barn (additional restrooms included).
• Free Wi-Fi connectivity throughout facility.
B. Fee Schedule and Amenities
Environmental Education Center
Capacity: 45 persons (Classroom Set-up) or 63 persons (Assembly Set-up)
Minimum booking of 2 hours is required
Rental Category Advance Reservations
9:00am – 5:00pm 5:00pm-10:00pm
Rental Fees
Mon-Sun
Security
Deposit
Contracted Tenants and Partners* 3 months 6 months $ 0 N/A
Cupertino Non-Profit 3 months 6months $ 30/hr $300
Cupertino Resident/Cupertino Business 2 months 3 months $ 55/hr $300
Non-Resident Non-Profit 2 months 3 months $ 48/hr $300
Non-Resident/Non-Resident Business 2 months 3 months $ 88/hr $300
*On-site tenants and partnering organizations that have a current lease agreement with the City of Cupertino
**Security Staff is required for any rental where alcohol is served. Rate: $25 per hour
Equipment Provided Quantity
Chairs 60
Dishwasher 1
Kitchen Island (Portable) 1
Microwave 1
Oven 1
Portable Projector (laptop not included) 1
Projector Screen 2
Refrigerator 1
Sinks 2
Stovetop (Electric, 2 burners) 1
Tables: 6 foot, rectangle 10
Tables: 6 foot, round 1
Tables (children’s): 3 ½ foot, rectangle 2
C. Reservations
Facility Applications: Applications for use of the Environmental Education Center Park Building must be
submitted in person at the Quinlan Community Center. Applications will be confirmed with McClellan
Ranch Staff prior to being made official. Applicant must be at least 18 years of age.
Reservation requests may be submitted Monday-Friday from 8:00 am-5:00 pm, a minimum of 10 days in
advance (30 days required, if alcohol is being served). To secure a reservation, please bring the following
items to the Quinlan Community Center, 10185 N. Stelling Rd, Cupertino, CA:
Contracted Tenant/Partner • Current Lease/Contract agreement
• Proof of affiliation to agency
Cupertino Residents/Businesses • Current utility bill with applicant’s name and address
• Security deposit
Cupertino Non-Profit
• IRS form 501(c), articles of incorporation or by-laws
• Membership list with addresses (51% residency required)
• Security deposit
Non-Resident Non-Profit
• IRS form 501(c), articles of incorporation or by-laws
• Letter on organization’s letterhead demonstrating what
service it provides to Cupertino residents
• Security deposit
Non-Residents • Security deposit
The City reserves the right to deny rental to groups or individuals who have previously used the facility
and left it in poor condition. The City also reserves the right to cancel any use of a facility with 2 weeks
advance notice.
Rental Fees: There is a 2-hour minimum for all rentals at the Environmental Education Center. Rental
fees are due a minimum of 10 days prior to the event. If alcohol is being served at the event, rental fees
are due 30 days prior. If fees are not paid, the City reserves the right to cancel the reservation and
withhold the security deposit. Rentals that exceed the permitted reservation time will be charged an
overtime fee of $200 for any time up to the first half-hour, and $200 for every half-hour thereafter.
Confirmation: Reservations will not be confirmed until the completed reservation form has been
approved, all rental fees and security deposit have been paid, and the insurance certificate and
endorsement have been submitted. Approval is dependent upon intended use, availability, and
applicants’ agreement to abide by the terms and conditions listed herein.
Commercial General Liability Insurance: A certificate of commercial general liability insurance is
required for all rentals that serve alcohol. The renter must bring proof of insurance from their insurance
company for one million dollars per occurrence, with an endorsement naming the City of Cupertino as
additionally insured. The certificate of insurance and the endorsement must be submitted 30 days prior
to the rental date. No reservation will be confirmed without proof of insurance. A certificate of liability
insurance can be issued by the renter’s, homeowner’s, or other insurance carrier. In order for the
certificate to be valid, it must contain the following:
The renter’s name must be listed as the one “insured”.
The policy must not expire before the event date.
The policy must be for $1,000,000 per occurrence.
The “description” must list the rental location, date of event, and type of event planned.
The City of Cupertino at 10300 Torre Avenue, Cupertino, CA 95014 must be listed as
“additional insured.”
D. Cancellations and Refunds
Rental Amendments: Requests to amend reservation times and/or dates must be submitted in writing
to the Recreation and Community Services Office. A maximum of three rental amendments are
permitted at no charge. There will be a $10.00 rental amendment fee applied for each additional
amendment thereafter.
Cancellations: A reservation cancelled at least 10 days prior (30 days if alcohol is being served) to the
reservation date will be refunded the security deposit and any paid rental fees. Any cancellation that is
made less than 10 days of the rental date will be refunded the deposit, but not paid rental fees. All
cancellations must be submitted in writing to the Recreation and Community Services office. The City
reserves the right to cancel any use of a facility with two weeks advance notice.
Refunds: Refunds on security deposits are based on compliance with the rental contract, as well as the
clean-up requirements. To receive a full refund on the security deposit, the building must be cleaned
and cleared of all guests, rental party, and caterer, etc. at the rental end time. The renter is responsible
for all caterers, musicians, photographers, and guests, and may be billed an overtime fee if they exceed
the rental time. The renter will be billed for any damages or extra staff time not covered by the deposit.
Deposits are generally refunded within 2-3 weeks.
E. Rental Rules and Regulations
Alcohol: ONLY beer, wine, and champagne can be served. Kegs are not permitted. No hard liquor is
allowed at any time. The request to serve alcohol must be made at least 30 days prior to the rental
date. Failure of notification could result in the loss of your deposit. When alcohol is served, security
staff is required at a rate of $25 per hour, with a minimum of 4 hours and a maximum of 6 hours.
Alcohol may not be consumed outside of any City facility except in approved patio, deck, or picnic areas.
Servers must be the legal drinking age of 21. Under-age drinking at any event is strictly prohibited.
Liability insurance is required.
Smoking: Smoking is prohibited inside any facility and anywhere within McClellan Ranch Preserve.
Renter Conduct: The renter is solely responsible for any and all accidents or injuries to persons or
property resulting from the use of the facility. The renter is responsible for the control and supervision
of all people in attendance. The renter shall take care that no damage is done to the facility and that all
of the attendees conduct themselves in an orderly manner in and around the facility, including the
surrounding park areas and parking lot. If damages are occurring or the behavior of the group is deemed
inappropriate or unsafe for any reason, the function may be stopped in progress and denied further use
of the facilities. In addition, if it becomes necessary during the course of the rental to summon the
police for any reason, all or part of the security deposit will be forfeited. Groups composed of minors
(under the age of 18) must be supervised by 1 adult for every 10 minors. Minors must be under adult
supervision at all times.
• Decorations: The renter is responsible for the set-up and take-down of all decorations, removing
tablecloths, utensils, and excess trash/recycling from the rented room. Renter may use masking
tape or painters tape to hang decorations at the Environmental Education Center. Please do not
remove any existing displays without prior approval from McClellan Ranch staff. No cellophane,
adhesive tape, nails, staples, thumbtacks, push pins, nails, screws, etc. are allowed. Any open
flame is strictly prohibited. Decorations can only be put up on the day of the room rental, during
the allotted rental time. All decorations must be taken down and out of the building before the
end of the reservation. Balloons are prohibited anywhere outside of the facility.
• Amplified Sound: amplified sound is restricted to inside the facility only.
• Kitchen and Restrooms: The kitchen area must be left in the condition it was found. The renter is
responsible for cleaning up any spills and debris in the kitchen area. Restrooms are to be left in a
clean and orderly fashion. The City will furnish restroom supplies.
• Damages: Any damage incurred to the walls, windows, tables, chairs, or any of the property will
be deducted from the security deposit and is the responsibility of the renter. Handling of pre-
existing animal or plant displays is prohibited.
• Storage: Storage space is limited within the facility. This includes food, beverages, decorations
equipment, etc. Please confirm storage needs at the time of rental application. Supplies may
not be stored before or after allotted rental period.
• Opening/Closing Checklist: The renter or event representative must participate in a pre-
inspection walk-through of the facility with the building attendant. Anything dissatisfactory must
be brought to the attention of the facility attendant IMMEDIATELY so that prompt action can be
taken to correct the situation. Failure to do so may result in all or partial withholding of the
security deposit. In addition, the renter or event representative must participate in a post-
inspection walk-through and acknowledge agreement of the findings.
Building Attendant: A building attendant will be on duty for the duration of your event. They will set up
tables and chairs, unlock and lock the building, inform the renter of the equipment location, answer
questions, and enforce the rules of the facility. The attendant is there to assist the renter; however the
renter is responsible for their own decorations and clean-up. Gratuities may not be accepted by City
employees.
Solicitations & Sales: Commercial, concessions, or profit-making activities are not allowed at City
facilities. This includes charging registration fees, admission fees, or entrance fees of any sort. Failure to
adhere to this policy will jeopardize the status of any future rental and may result in your event being
shut down. Fundraising events are allowed for co-sponsored clubs and non-profit groups.
II. Group visits, Tours and Educational Programming
A. Self-Guided Tours:
a. Self-guided tours are free and welcome any time the park is open (sunrise to sunset).
b. On-site parking is free. If the main lot is full, an overflow parking lot is located in the
adjacent McClellan Ranch West parcel.
c. Please note: Indoor facilities (Nature Museum, Library, and Blacksmith Shop) are only
open during drop-in hours and pre-scheduled tours.
B. Free Drop-in Hours
a. Staff will be present for weekly drop-in hours to provide free tours and access to the
Nature Museum, Blacksmith Shop and Resource Library.
b. Schedule of drop-in hours:
• Fridays from 3:00pm – 5:00pm
• Saturdays from 11:00am – 3:00pm
• Sundays from 11:00am – 3:00pm (pending)
• Additional hours may be scheduled during school breaks and holidays
- Check cupertino.org/mcclellanranch for updated hours
C. Private Tours and Group Visits
a. Private tours and group visits are available on a limited basis. Ranch staff can cover
specific environmental education topics or provide a general tour of the preserve and
accompanying facilities.
b. General tours are approximately 90 minutes in length and will include a naturalist-led
hike along the creek trail, a visit to the community gardens, an up-close look at barn
animals, a tour of the nature museum, and a visit to the historic blacksmith shop.
c. For specific topics, please contact McClellan Ranch Staff directly to discuss your tour
specifics. We will do our best to accommodate your group’s request.
d. 1 adult chaperone required for every 10 youth participants.
e. Advance reservations are required
i. Group reservations can be made by calling 408-777-1316 or emailing
davidj@cupertino.org
D. Pricing for Private Group Tours (based on 90-minute tour):
a. Group size 1-15: $5 per participant
b. Group size 15-30: $75 flat fee
c. Group size 30+: please contact us to discuss feasibility and pricing.
E. Educational programming
a. Cupertino Recreation and Community Services Department offers a wide variety of
educational programming for all ages.
b. Please visit www.reg4rec.org or the quarterly Recreation Brochure for a current
schedule of program offerings.
Liability Insurance Requirements
For Facility Rentals
*Liability insurance is only required if alcohol is being served at the event.
The person listed on the contract must obtain commercial general liability insurance in the
amount of $1,000,000 per occurrence. This may be obtained through your homeowner’s policy
or other insurance carrier. The user’s insurance coverage shall be primary. The City of
Cupertino, Its Officers, Officials & Employees are to be covered as additional insured by an
endorsement for commercial general liability coverage.
The renter’s name must be listed as the one “insured”.
The policy must not expire before the event date.
The policy must be for $1,000,000 per occurrence.
The “description” must list the rental location, date of event, and type of event planned.
The City of Cupertino at 10300 Torre Avenue, Cupertino, CA 95014 must be listed as
“additional insured.” See below for specific wording.
The original certificate of insurance and endorsement must be submitted to the Quinlan
Community Center, Recreation and Community Services Department, 10185 N Stelling Rd,
Cupertino, CA 95014, at least 30 days prior to the event. Your event may be cancelled if the
certificate of insurance and endorsement fulfilling all requirements are not received by the City
of Cupertino at least 30 days prior to the event date.
Please use the following address on the insurance certificate under “Certificate Holder”:
City of Cupertino, Its Officers, Officials & Employees
10300 Torre Ave
Cupertino, CA 95014
Attn: Recreation & Community Services / Facilities
The following addresses pertain to the rental facilities:
McClellan Ranch Preserve
Environmental Education Center
22221 McClellan Road, Building D
Cupertino, CA 95014
RECREATION AND COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014
(408) 777-3120 • FAX (408) 777-1305
Liability Insurance Requirements-
Frequently Asked Questions
Question: What is a certificate of liability insurance?
Answer: It is an insurance policy designed to provide protection in which an event holder must
defend themselves against lawsuits or pay damages for bodily injury or property damage to a
third party. This policy also gives protection to the venue of the event by adding them to the
policy as an Additional insured. Examples, such as a slipping and falling, or damaged floors are
covered by this type of policy.
Question: I’ve been asked to list my facility as an Additional Insured? What does this mean?
Answer: This simply means that the venue is asking you to add them to the required liability
insurance policy as an insured.
The practice of adding a facility as an Additional Insured on a General Liability insurance policy
is quite common. Make sure to tell your insurance agent that you need this endorsement
before they give you the Certificate of Insurance.
Question: Where can I find an insurance provider?
Answer: You can check with your homeowner’s insurance carrier, or search online. There are
many online insurance companies that can help you with this service. Search for “Certificate of
Liability Insurance for Event” to research all your options. The City of Cupertino does not sell
insurance.
Question: Do insurance companies charge for this service?
Answer: It depends on your insurance provider. Your insurance agent will be able to help you
with the fees, if applicable.
Question: I’m only serving coffee at my event. Do I really need to provide insurance?
Answer: No, the City of Cupertino only requires insurance for any events that serve alcohol.
Facility Rental Application
Facility (please circle): Environmental Education Center
Applicant Name: Organization Name:
Address:
City: State: Zip: Home Phone:
E-mail Address: Alternate Phone:
Estimated Attendance: Type of Use: (party, meeting, etc.)
Will alcohol be served: Yes No
*Insurance is required if serving alcohol
Beer Wine Champagne
Will food be served: Yes No
Room Name Day Date* Set-up Start
Time
Event Start
Time
Event End
Time
Clean-up
End Time
Total
Hours*
*For additional dates, please use reverse side
(conditions apply).
*TOTAL HOURS
(reservation includes set-up and clean-up hours)
In consideration for the acceptance of my application for participation in or presence at the aforementioned rental agreement, I HEREBY
WAIVE, RELEASE AND DISCHARGE, the Cupertino Recreation and Community Services Department, the Cupertino Union School District,
the Cupertino Public Facilities Corporation, the City of Cupertino and the County of Santa Clara, their agents and employees FROM AND
AGAINST ANY AND ALL LIABILITY FOR ANY LOSS, PERSONAL INJURY, INCLUDING DEATH, OR PROPERTY DAMAGE THAT MAY
HAVE ARISEN OUT OF, OR IN ANY WAY CONNECTED WITH, MY PARTICIPATION OR PRESENCE AT THE AFOREMENTIONED
EVENT, EVEN THOUGH THAT LIABILITY MAY HAVE ARISEN OUT OF NEGLIGENCE OR CARELESSNESS ON THE PART OF THE
PERSONS OR ENTITIES MENTIONED ABOVE AND HEREIN RELEASED, BUT DO NOT RELEASE THE ABOVE MENTIONED PERSONS
OR ENTITIES FROM THEIR FRAUDULENT OR INTENTIONAL ACTS OR FOR THEIR NEGLIGENT VIOLATIONS OF STATUTORY LAW.
Furthermore, I assume all responsibility and agree to indemnify the City of Cupertino and the Cupertino Union School District for any loss,
damage or injury to my property, or myself, which may have been caused by negligence, or any act, of any person connected in any way with
the aforementioned event. I understand that the City of Cupertino does not guarantee the construction, condition, or safety of the facilities or
the equipment and that this Release Agreement is to be binding on heirs, my assigns and me. I/we agree to allow use of my/our photograph for
program publicity. I HAVE READ THE ABOVE, UNDERSTAND ITS MEANING AND VOLUNTARILY SIGN IT. PARENT OR LEGAL
GUARDIAN MUST SIGN FOR PARTICIPANTS UNDER 18 YEARS OLD
RECREATION AND COMMUNITY SERVICES DEPARTMENT
QUINLAN COMMUNITY CENTER
10185 NORTH STELLING ROAD • CUPERTINO, CA 95014
(408) 777-3120 • FAX (408) 777-1305
Payment Info
Cash Check (Refund Checks Payable to: _______________________________________)
Visa MasterCard American Express Discover
Credit Card Number:___________________________________ CVC (3-digit code from back of card):_________
Expires:_____/_____ Authorized Amount $_________
Cardholder Name: ______________________________________________
Authorized Signature: ______________________________________________
Room Name Day Date Set-up Time Event Start
Time
Event End
Time
Clean-up
Time
Total Hours
Room Name Day Date Set-up Time Event Start
Time
Event End
Time
Clean-up
Time
Total Hours
Office Use Only:
Deposit Receipt # ____________________ Date: ____________________ Processed By: ____________________
Partial Rental Fee Receipt # ____________________ Date: ____________________ Processed By: ____________________
Final Payment Receipt # ____________________ Date: ____________________ Processed By: ____________________
Application Complete Entered into CLASS Insurance Provided
CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1265 Name:
Status:Type:New Business Presented
File created:In control:11/30/2015 Parks and Recreation Commission
On agenda:Final action:12/3/2015
Title:Subject: City Wide Park Open Space and Recreation Master Plan - Consultant RHAA
Sponsors:
Indexes:
Code sections:
Attachments:
Action ByDate Action ResultVer.
Subject: City Wide Park Open Space and Recreation Master Plan - Consultant RHAA
CITY OF CUPERTINO Printed on 12/8/2015Page 1 of 1
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CITY OF CUPERTINO
Legislation Details (With Text)
File #: Version:115-1266 Name:
Status:Type:Old Business No Action Taken
File created:In control:11/30/2015 Parks and Recreation Commission
On agenda:Final action:12/3/2015
Title:Subject: 2015-16 Work Plan
Sponsors:
Indexes:
Code sections:
Attachments:FY15-16 Workplan
Action ByDate Action ResultVer.
Subject: 2015-16 Work Plan
CITY OF CUPERTINO Printed on 12/8/2015Page 1 of 1
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G:\Parks and Recreation Admin\P&R Commission\Work Plan\P & R FY15-16 Commission Workplan_11.05.15.doc
DEPARTMENT OF RECREATION & COMMUNITY SERVICES
CITY HALL
10300 TORRE AVENUE • CUPERTINO, CA 95014-3255
TELEPHONE: (408) 777-3110 • FAX: (408) 777-3366
PARKS AND RECREATION COMMISSION WORK PLAN
FISCAL YEAR 2015/16
November 2015 Updated
August 6, 2015
• Discuss Commission’s Work Plan for FY2015/2016
August 18, 2015 – Presentation to City Council
September 3, 2015
• Maker Spaces
• Sports Center update (Moved to January 2016)
October 1, 2015
• Travel Program Presentation
• Annual Blackberry Farm Report
November 5, 2015
• Super Hero’s Run
• BBF Golf Course – Foot Golf Update – Tim Coles
• Sister City – Copertino, Italy report
• Four Cities Stevens Creek Trail Feasibility Study Update – Special meeting to be
arranged with Bicycle Pedestrian Commission
December 3, 2015
• City Wide Park Open Space & Recreation Master Plan – Consultant RHAA
o Report on Demographics and Program Trends
• EEC Facility Use Policy - Dave Jahns
• Program Presentation for Environmental Education Center and McClellan Ranch
G:\Parks and Recreation Admin\P&R Commission\Work Plan\P & R FY15-16 Commission Workplan_11.05.15.doc
January 7, 2016
• Corridor Master Plan – Consultant MIG
• Sports Center Update – Colleen Ferris
• Adult Learn to Swim Month Pilot Program – Karen Levy
February 4, 2016
• Parklets Policy – Laura Lee
• New Facility Use Policy – Tom Walters
• Dog Park Program – Licensing Event
• Teen Center Location Update – Danny Mestizo
March 3, 2016
• Community Theatre Update
• System Conversion Update including Social Media Focus
April 7, 2016
• International Movies Pilot Program
• Annual CIP Presentation – Public Works
May 5, 2016
• Lawrence Mitty Linear Park Update
June 2, 2016
• “Parks Make Life Better” Marketing Event
July 7, 2016
• OPEN
August 4, 2016
• Discuss Commission’s Work Plan for FY2016/2017
Items to schedule:
Corridor Maintenance Plan
Hills to Vallco
Oaks
Hamptons
Transportation between Parks & Recreation Facilities