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FAC 10-28-03CITY OF CUPE INO APPROVED MINUTES FINE ARTS COMMISSION Regular Meeting October 28, 2003 CALL TO ORDER At 7:32 p.m. Chairperson Shirley Lin-Kinoshita called the meeting to order in Conference A of City Hall, 10300 Tone Avenue, Cupertino, and led the Pledge of Alliegance. ROLL CALL Present: Chairperson Shirley Lin-Kinoshita, and Commissioners Nancy Canter, David Kim, Hema Kundargi, Janet Mohr, and Carl Orr. Commissioners absent: None. Staffpresent: City Clerk Kimberly Smith. APPROVAL OF MINUTES 1. Minutes of the regular meeting of September 23, 2003. These will be presented at the November meeting. PRESENTATIONS ORAL COMMUNICATIONS Audience member Karen Navarro introduced herself. She said she had an interest in the arts, and would like to volunteer her services. WRITTEN COMMUNICATIONS COMMISSIONER AND LIAISON REPORTS 2. Monthly meeting with Mayor Chang (3ra Tuesday at 5 p.m.) The Commission received the report from Carl Orr regarding the October meeting. Janet Mohr agreed to attend the November meeting Shirley Lin-Kinoshita reported on upcoming events, including the First Annual Winter Art Fair sponsored by Fine Arts League of Cupertino, as well as the League's 40th anniversary celebration. Hema Kundargi reported on the First Annual Duwali Festival of Lights that had occurred the previous week. UNFINISHED BUSINESS 3. Creation of mural in one or more locations to discourage graffiti · Report from ad hoc committee (Lin-Kinoshita, Kundargi, and Orr) Carl Orr showed photographs of the wails and fences on the list provided by Service Center Supervisor Bob Rizzo. He indicated that there were few areas appropriate for public October 28, 2003 Cupertino Fine Arts Commission Page 2 murals (many were privately-owned walls) and other areas showed minimal or no evidence of graffiti. He had not visited the freeway underpass area, and the City Clerk said she would obtain specific directions to that site and pass the information along so that he could investigate that area as well. Nancy Canter noted that there is one mural at DeAnza College and another one underway. The work is supervised by a faculty member and the students work for an hourly wage, but they had had trouble in both cases in getting the project completed. 4. Consider amendments to Guidelines for Selecting Public Art (continued from 9-22-03) · Review existing contract with Artist Roger Berry · Review samples from Town of Los Gatos and Foothill/DeAnza College District · Review changes made to Guidelines at the commission's last meeting · Review draft catalogue form The City Clerk explained that the Commission had decided to review the adopted guidelines and add sections on receiving gifts and de-accessioning art work. She noted that samples of similar documents were provided by Los Gatos and DeAnza College. Janet Mohr agreed to amend the Cupertino Guidelines to more closely follow the Los Gatos format, which was easier to read, and would provide a status report and possible a new draft for the Commission at the next meeting. NEW BUSINESS Consider project to promote existing and anticipated public art (continued from 9-22-03) · brochure and/or walking tour of art in Cupertino to include DeAnza College, Cupertino Senior Center, Quinlan Community Center, Whole Foods, Portal Software, City Center Plaza, etc. · collect data and photographs The Commission concurred that they should begin preparations to promote the sculpture Perspectives for it's installation in March 2003. The City Clerk was asked to begin preparing a website to highlight this piece as well as other public art in the community, and Shirley Lin-Kinoshita agreed to begin collecting photographs and any information she could obtain about the artist and the owner. STAFF REPORTS Status report on City Center Park project and art · Status of"Perspectives" sculpture by Roger Ben3~ · Report on site visit to see work in progress Orr, Molar, Lin-Kinoshita and the City Clerk discussed the aftemoon's field trip to see the sculpture in fabrication. Along with artist Roger Berry, City Manager David Knapp,and Senior Architect Terry Green, they were given a tour of Nor-cai Metal Fabricators by its Vice-President and General Manager Michael Tran. They saw demonstrations of the wire- frame computer model, the computer-driven laser cutter, the rolling machines used to shape the stainless steel, as well as the nearly-finished sculpture. Perspectives will be delivered to the site by truck in two pieces, and final welding will be done on-site. CITY OF CUPE INO APPROVED MINUTES FINE ARTS COMMISSION Regular Meeting October 28, 2003 CALL TO ORDER At 7:32 p.m. Chairperson Shirley Lin-Kinoshita called the meeting to order in Conference A of City Hall, 10300 Torre Avenue, Cupertino, and led the Pledge of Alliegance. ROLL CALL Present: Chairperson Shirley Lin-Kinoshita, and Commissioners Nancy Canter, David Klm, Hema Kundargi, Janet Mohr, and Carl Orr. Commissioners absent: None. Staff present: City Clerk Kimbedy Smith. APPROVAL OF MINUTES 1. Minutes of the regular meeting of September 23, 2003. These will be presented at the November meeting. PRESENTATIONS ORAL COMMUNICATIONS Audience member Karen Navarro introduced herself. She said she had an interest in the arts, and would like to volunteer her services. WRITTEN COMMUNICATIONS COMMISSIONER AND LIAISON REPORTS 2. Monthly meeting with Mayor Chang (3~d Tuesday at 5 p.m.) The Commission received the report from Carl Orr regarding the October meeting. Janet Mohr agreed to attend the November meeting Shirley Lin-Kinoshita reported on upcoming events, including the First Annual Winter Art Fair sponsored by Fine Arts League of Cupertino, as well as the League's 40th anniversary celebration. Hema Kundargi reported on the First Annual Duwali Festival of Lights that had occurred the previous week. UNFINISHED BUSINESS 3. Creation of mural in one or more locations to discourage graffiti · Report from ad hoc committee (Lin-Kinoshita, Kundargi, and Orr) Carl Orr showed photographs of the walls and fences on the list provided by Service Center Supervisor Bob Rizzo. He indicated that there were few areas appropriate for public October 28, 2003 Cupertino Fine Arts Commission Page 2 murals (many were privately-owned walls) and other areas showed minimal or no evidence of graffiti. He had not visited the freeway underpass area, and the City Clerk said she would obtain specific directions to that site and pass the information along so that he could investigate that area as well. Nancy Canter noted that there is one mural at DeAnza College and another one underway. The work is supervised by a faculty member and the students work for an hourly wage, but they had had trouble in both cases in getting the project completed. 4. Consider amendments to Guidelines for Selecting Public Art (continued from 9-22-03) · Review existing contract with Artist Roger Berry · Review samples from Town of Los Gatos and Foothill/DeAnza College District · Review changes made to Guidelines at the commission's last meeting · Review draft catalogue form The City Clerk explained that the Commission had decided to review the adopted guidelines and add sections on receiving gifts and de-accessioning art work. She noted that samples of similar documents were provided by Los Gatos and DeAnza College. Janet Mohr agreed to amend the Cupertino Guidelines to more closely follow the Los Gatos format, which was easier to read, and would provide a status report and possible a new draft for the Commission at the next meeting. NEW BUSINESS Consider project to promote existing and anticipated public art (continued from 9-22-03) · brochure and/or walking tour of art in Cupertino to include DeAnza College, Cupertino Senior Center, Quinlan Community Center, Whole Foods, Portal Software, City Center Plaza, etc. · collect data and photographs The Commission concurred that they should begin preparations to promote the sculpture Perspectives for it's installation in March 2003. The City Clerk was asked to begin preparing a website to highlight this piece as well as other public art in the commtmity, and Shirley Lin-Kinoshita agreed to begin collecting photographs and any information she could obtain about the artist and the owner. STAFF REPORTS Status report on City Center Park project and art · Status of"Perspectives" sculpture by Roger Bent · Report on site visit to see work in progress Orr, Mohr, Lin-Kinoshita and the City Clerk discussed the afternoon's field trip to see the sculpture in fabrication. Along with artist Roger Berry, City Manager David Knapp,and Senior Architect Terry Green, they were given a tour of Nor-cai Metal Fabricators by its Vice-President and General Manager Michael Tran. They saw demonstrations of the wire- frame computer model, the computer-driven laser cutter, the rolling machines used to shape the stainless steel, as well as the nearly-finished sculpture. Perspectives will be delivered to the site by truck in two pieces, and final welding will be done on-site. October 28, 2003 Cupertino Fine Arts Commission Page 3 7. Report on art donation for Cupertino Library The City Clerk reported that Mr. Dick Randall and his wife had contacted the City of Cupertino about making a $50,000 donation of art for the new Cupertino Library site. 8. Committee Roster (information item) NEWS ARTICLES 9. Media coverage ADJOURNMENT At 9:05 p.m. the meeting was adjourned K~ Clerk