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FAC 07-27-2015CUPERTINO PLEDGE OF ALLEGIANCE APPROVED MINUTES FINE ARTS COMMISSION Regular Meeting, Con£. Rm. C 10300 Torre Avenue Cupertino Monday, July 27th, 2015 At 6:54 p.m., Chairperson Rajeswari Mahalingam called the meeting to order in Conference Room C, 10300 Torre Avenue, Cupertino, California, and led the Pledge of Allegiance. ROLL CALL Present: Chairperson Rajeswari Mahalingam, Vice Chair Diana Matley and Commissioners Russell Leong, and Michael Sanchez. Absent: Commissioner Priya J ayachandran. ORAL COMMUNICATIONS None. APPROVAL OF MINUTES Mahalingam motioned to approve minutes from March 27, 2015 with a correction. Sanchez seconded. Motioned approved 4-0. STAFF AND COMMISSION REPORTS FAC would like a status update of the energized by art project. Commissioner Matley volunteered to follow up and report back next time. F AC inquired whether if anyone has applied for the Fine Arts Commission Grant this year. Typically around this time of the year an application would be received. Last year the Fine Arts League of Cupertino was the applicant. Staff Chao provided a summary of the Main Street Cupertino development. Staff Chao mentioned that the required art work for that project will return to F AC for review. Staff Chao also answered F AC' s questions regarding other project status. Commissioners Mahalingam and Sanchez encouraged that the art work developments should be more diverse. Commissioner Matley would like the art work for developments to be placed at locations visible to the public and not be screened by landscaping. July 27, 2015 Cupertino Fine Arts Commission Page2 Commissioner Leong provided a summary report of the Mayor's July meeting. Commissioner Leong expressed the benefits of being able to bring back a written summary from all of the speakers at these types of meetings as oppose taking notes of what was verbally conveyed. Commissioner Mahalingam expressed the interest of exploring collaboration opportunities with the Parks and Recreation Commission. Commissioner Sanchez volunteered to follow up with representatives from Parks and Recreation Commission. NEW BUSINESS Collaboration with the Library Commission Commissioner Matley summarized her conversation with a Library Commissioner at the Shakespeare's reception. Commissioner Matley expressed the interest of exploring opportunities to collaborate with the Library Commission on various projects. More specifically to encourage the artists from the F ALC who post their artworks on the library art wall to apply for the emerging artists and distinguished artist awards. Commissioner Matley volunteered to be the liaison between FAC and the Library Commission Chairperson Mahalingam suggested that the F AC should further discuss and brainstorm how FAC could collaborate with the Library Commission at the next meeting. Should somehow receive input and ideas from F ALC as well. Commissioner Matley suggested developing talking points for the Fine Arts Commission. She and Commissioner Sanchez will bring a draft to the next meeting. Emerging and Distinguished Artist Selection Chairperson Mahalingam inquired about the number of participants or entries this year. Staff person Chao explained that there were a few more entries that the City had to reject due to disqualification and/or tardiness. Commissioner Sanchez suggested that the F AC should have a session later on lessons learned from this year's art competition. July 27, 2015 Cupertino Fine Arts Commission Page3 Commissioner Leong inquired about conflict of interest and explained his prior interface with one of the contestant. Commissioner Russell clarified that his relationship will not influence his judgment of the contestants. Chairperson Mahalingam indicated that the FAC does not have to select a winner. The FAC discussed their input and thoughts over the work of the various emerging artist contestants. The F AC voted 4-0 to select Claire Kuan as the Emerging Artist award recipient this year. The F AC discussed their input and thoughts over the work of the various distinguished artist contestants. The F AC discussed the expectation for the distinguished artist award and expressed generally that the art work should not only be outstanding but the artist's work/standing should be broader reaching spanning across not only the community but throughout the region. The F AC did not find any of the contestants meeting this standard this year. The F AC inquired why there were not any entries from the F ALC members. FAC voted 4-0 to not grant the Distinguished Artist Award this year. OLD BUSINESS A draft of the Cupertino Youth Art Award flyer was presented by Commissioners Leong. Suggestions and input were discussed. The FAC also discussed about the logistics/strategies to advertise the award and decided that a special FAC will be held in August to refine and finalize strategies and assignments. Public Art Catalogue Update -Commissioner Sanchez provided an update. Commissioner Leong is working on finalizing the catalogue and it will be available for review in the August meeting. Talking Points for the Fine Arts Commission -Commissioner Matley went over the recommended talking points and explained that it helps consistently describe the functions of the FAC. July 27, 2015 Cupertino Fine Arts Commission Page4 Commissioner Sanchez moved to accept the talking point as a working document that may be adjusted by the FAC as necessary. Chairperson Mahalingam seconded the motion. Motion was passed 4-0. ADJOURNMENT Commissioner Mahalingam adjourned the meeting to the Special Meeting on August 24, 2015 at City Hall at 8:00 p.m. -.? ---/~ ~;:::.: p-.