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FAC 05-27-03CUPER,.TINO CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL APPROVAL OF MINUTES FINE ARTS COMMISSION Regular Meeting, May 27, 2003 Conference Room A, City Hall 10300 Torte Avenue, Cupertino, CA 7:30 p.m. (408) 777-3223 AGENDA 1. Minutes of the regular meeting of March 25 and April 22, 2003. PRESENTATIONS ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS 2. Evaluation from Judy Gregory, grant recipient, regarding her instrumental version of Peter and the Wolfe (report will be available at the meeting); update on Monta Vista High School gym mural. COMMISSIONER AND LIAISON REPORTS 2. Monthly meeting with Mayor Chang (3rd Tuesday at 5 p.m.) · Select commissioner to attend June 17 meeting NEW BUSINESS 3. Select ad hoc committee members for the Distinguished Artist of the Year award. UNFINISHED BUSINESS 3. Status report on art for library construction fence (Kundargi, Lin-Kinoshita) STAFF REPORTS 4. Committee Roster (information item) NEWS ARTICLES 5. Media coverage ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting. OF CUPE INO FINE ARTS COMMISSION Regular Meeting, April 22, 2003 Conference Room A, City Hall 10300 Torre Avenue, Cupertino, CA 7:30 p.m. (408) 777-3223 MINUTES The meeting was canceled for lack of business. Kimberly Smith,~ Clerk /4 CITY OF cu eM no DRAFT MINUTES FINE ARTS COMMISSION Regular Meeting March 25, 2003 CALL TO ORDER At 7:35 p.m. Chairperson Shirley Lin-Kinoshita called the meeting to order in Conference Room A, 10300 Torre Avenue, Cupertino, and led the pledge of allegiance. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners Present: Chairperson Shirley Lin-Kinoshita, Commissioners Janet Mohr, Nancy Canter, David Kim, Carl Orr, Rita Young, and City Clerk Kimberly Smith. Commissioners absent: None. 1. Introduction of new commissioner David Kim APPROVAL OF MINUTES 2. Minutes of the regular meeting of Feb. 25, 2003. Orr/Canter moved to adopt the minutes as presented. The motion carried unanimously. PRESENTATIONS ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS COMMISSIONER AND LIAISON REPORTS 3. Monthly meeting with Mayor Chang (3rd Tuesday at 5 p.m.) The March 18 meeting was cancelled. Hema Kundargi will represent the commission at the April 15 meeting. NEW BUSINESS 4. Fine Arts Grants The ad hoc committee (Mohr, Orr, Canter) presented a report and recommendation. The commission concurred to reconunend that the Council award grants as follows: Nupur Dance Academy, $1,300; Janlyn Dance Company, $1,700; Jennifer Swanton Brown/California Poets in Schools, $1,300; and Bay Area Showcase Chores, $1,200. The ad hoc committee suggested that the Nupur Dance Academy might wish to do outreach in schools so children would have an opportunity to talk to them about dance history, costumes, etc. February 25, 2003 Cupertino Fine Arts Commission Page 2 Discussion followed regarding the feasibility of using "matching" or "challenge" grants as a means to assist fundraisers in approaching other donors. The City Clerk was asked to modify the grant award letter to request (1) that the City of Cupertino be credited on promotional materials; (2) that the commissioners receive direct notice of the events; and (3) that a written evaluation is required. She was also asked to develop a method of tracking the evaluations to insure that all are received. Art for construction fence at library site · Liaison requested to work with Senior Architect Terry Greene. Ad hoc committee of Hema Kundargi and Shirley Lin-Kinoshita agreed to assist the Public Works Department in obtaining children's artwork to be mounted on the fence surrounding the library construction area. UNFINISHED BUSINESS General Guidelines for Selecting Public Art · Consider additional wording to accept donations and deaccession works of art. An ad hoc committee of Janet Mohr, Nancy Canter, and Shirley Lin-Kinoshita will review the DeAnza College public art guidelines and report back to the commission at a later time with suggestions for amending the city's guidelines. Information booths/informational flyers · Confirm materials to be handed out April 5 at Euphrat's flea market booth · 2003 Art and Wine Festival July 19-20 The commissioners reviewed the draft Arts and Recreation flyer and offered some suggestions. Lin-Kinoshita will make the changes and provide the master to the Clerk for copying and delivery to the Euphrat Museum. Orr/Young moved to rent a booth at the 2003 Art and Wine Festival, for the commission to provide arts and recreation information. The motion carried unanimously. The City Clerk was also asked to provide additional brochures for the booth, and to update the older color brochure as time allowed. It was determined that the color brochure is still sufficiently current and will be handed out at the festival as well. Some items to be distributed may include information on the 1% for Art proposal, the sculptures Torque and Perspectives, and the new teen arts grants. Fine Arts grant - high school category · Status report on distribution and response to new program Janet Mohr reported on the status and said a cover letter will be distributed with the teen grants package and announcement flyer. The Clerk will update the application with deadline information and run copies. Mohr will arrange for delivery and/or mailing as appropriate. Deadlines will remain the same as the adult grants until further notice, so the next deadline is September 2003. At that time the commission will have a new budget and will determine how much money to set aside for the teens. February 25, 2003 Cupertino Fine Arts Commission Page 3 STAFF REPORTS 8. Committee Roster (information item) NEWS ARTICLES ADJOURNMENT 9:40 p.m. the meeting was adjourned. Kimberly Smith, City Clerk Kimberl /Smith To: Subject: Tim Krieger RE: MM Mural Status Thanks very much for the update, I'll pass it along to the Fine Arts Commission. Kimberly Smith, City Clerk (408) 777-3217 kimberlys@cupertino.org ..... Original Message ..... From: Tim Krieger [mailto:tim_krieger@fuhsd.org] Sent: Tuesday, May 20, 2003 9:48 AM To: kimberlys@cupertino.org Subject: MV Mural Status Kimberly- Here is the update on the mural from our student committee. We have been having trouble arranging it with the delayed construction here at MV .... Monta Vista Campus Commitee has decided to postpone the 3rd gym mural project until the beginning of the 2003-2004 school year. This decision was based on the fact that during 2004, the gym will recieve an external touch up. The construction may possibly damage the new mural if it were to be hung up this year. Also the coming end of the 2002-2003 school year presents a time constraint for creating the mural. Another problem was that the intended artists were preoccupied with the Fermont Union High School District mural. By rescheduling the project for 2004, we will be able to bypass these problems. Despite this setback, we wish to finish the design and to create a list of materials so that the in the fall semester the project can begin imediately. Both of these documents will be sent with the update once complete. Thank you for your patience! -Howard Chang -Campus Committee member Distinguished Artist Sought m Thc Cupertino Fine Arts Commission is accepting norulnations for its annual Distinguished Artist Award. Applications are available from the City Clerk's office, 10300 Torte Ave., Cupertino, 95014, [ or by calling (408) 777-3217. Deadline for returning nominations to the clerk's office is Friday, May 19, by 5:30 p.m. I The award, which will be presented in the fall, is given to an artist who lives or practices his or her art in the Cupertino area. Both performing and visual artists will be considered. I A suhcommirtee composed of three arts commissioners will select the Distinguished Artist Award I recipient. Among artists who have received the award are local sculptor Salvatore Pecoraro, musician I Nile Norton, printmaker Glen Rogers Perrotto, dancers Mythili Kumar and Janet Shaw, artist Sandra I Beard, ikebana flower-arrang/ng artist Fusako Seiga ltoyrup, artist/sculptor Brother Joseph Aspell, I S.M., artist/caLl/grapher Sara Locsch Frank, and Makiko Ooka, singer/composer Robert L. Harrison, I and ceramic artist Mahoko Dahte. More information about the Distingmished Artist Award is available from the city clerk's (408)777~3217, kimberlys@cupertino, org or by visiting ww~cupertino.org and follow/ng the links to City Government, Commissions, Fine Arts Commission. I Library Campaign Reaches Out to Readers I~V the Cupertino Library Campaign, Barbara Rogers, Chair Construction means htcracy in Cupertino. That is because the Torte Avenue library has been de- molished to make way for a nexv two-story, state- of-the-art library, on the Civic Center Plaza. With the building project underway, the Cupertino Library Foundation is spearheading the Cupertino library Campaign to fund the furni- ture, shelving, and equipment necessary to com- plete the new hbrary facility. This community fundraising project, like the one done for our senior center, will once again show how our generous community can help us sup- port important new public buildings. In Cuperfno, private donations have historically supported a variety of library programs and com- munity projects. Now the Library Foundation is reaching out to the community to raise funds for the interior furnishings, equipment, and materials needed to provide the community with a state- of-the art, lifelong learning center. This effort is picking up steam with input and support of com- munity leaders, city government, and the Cupertino Library Foundation. Cupertino is a reading city. Even in today's interact age, the Cupertino Library averaged over 160 visits an hour last year! That's over 630,000 visits and this rate is rising. If all items were checked-in at the same time, there would have been no room to shelve them all in the recently demolished Torre Street library. The new library will be approximately 54,000 square feet. It will be a vibrant com- munity learning center xvith a larger collection and will feature study rooms and an exterior courtyard. Larger adult, teen, and children areas and browsing areas for new materials, magazines, and newspapers will better serve the needs of all people of all ages in Cupertino's richly diverse community. The Cupertino Library Campaign is a public- private effort that follows the fundraising models of other cities around the country as well as new local libraries in Saratoga, San Mateo, San Carlos, San Jose, and San Francisco. "We have the finest I/brary in the United States for its size. We should furnish and equip it to be sure it stays that way for us all," said Pat Rogers, President of the Cupertino Library. Foundation. There are over 30 naming opportunities avail- able for donors making gifts of more than $5,000. A naming opportunity enables a donor to have a family name or the name of someone being hon- ored on a plaque posted in a section of the li- brary. In addition, a donation program will rec- ognize all campaign contributors. Please e-mall www. clcampaign.org or call (408) 535-0427 to learn more about contributing to the Cupertino Libra~ Campaign.