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PSC 07-09-2015 CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Thursday,July 9, 2015, 6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner McCoy called to order the regular meeting of the Cupertino Public Safety Commission at approximately 6:00 p.m. on Thursday, July 9, 2015 in the Cupertino City Hall, Conference Room A,located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Robert McCoy Andy Huang Mike Jerbic Gerald Tallinger Bob Cascone Commissioners Absent: None Staff Present: Captain Rick Sung, Santa Clara County Sheriff's Office Staff Absent: Battalion Chief Carol Miller, Santa Clara County Fire Department Others Present: Haiming Tang, Benjamin Tang (Boy Scout attending public meeting for credit) Chelsea Biklen, Safe Routes to School Coordinator Vaishali Deshpande, TICC Commissioner Adam Araza, Cupertino IT III. REPORTS 1. Santa Clara County Fire Department ` Battalion Chief Carol Miller reviews the June 2015 Fire Report. Response Times continue to be well under the five minute goal. She notes a total Fire Loss of $21,600, comprised of a small structure fire and a vehicle fire, and points out how the number of fires has come down significantly since this same time last year. She reiterates through a printed chart that rescue/medical calls account for 67% of all Fire Department calls. She wonders how the major growth in the City surrounding Main Street and Apple will affect response times, 1 J since there will be no new fire station included among the high density housing and commercial buildings. She also reports there have been no wildfires in the Cupertino area recently, but they have assisted in a tired response to some grass fires in the East San Jose hills and Fresno. She informs the commissioners that Cal Fire runs a Wildland Response Team during summer months, which respond to all grass fires that may threaten state lands, so people may see them around coordinating with local fire agencies. 2. Santa Clara County Sheriff's Office Captain Sung reviews the June 2015 report. There were 8 Priority One calls for service, averaging a 3.44 minutes response time. There were also 363 Priority Two calls for service, averaging 6.30 minutes response time, and 415 Priority Three calls averaging 11.75 minutes. All times remain well under the target goals. Captain Sung highlights three robberies. The first was a residential burglary which turned into an armed robbery when a tenant confronted the suspect. The other two were commercial burglaries that also turned into armed robberies when the suspects were stopped by Loss Prevention Officers. There is a growing trend now of burglars carrying knives or guns and becoming very brazen and violent when discovered in progress, instead of just running away. However, all types of burglaries and grand theft have decreased,because the Sheriff's Office has had all hands on deck targeting this activity and catching a lot of suspects to take them off the street. One exception to this downward trend in crime is Identity Theft which is still rising. Captain Sung admits that the heavy focus on burglary suppression has left less time for citation writing, so citation numbers have decreased. However, deputies have completed some targeted crosswalk enforcement at intersections such as Stelling Road and Alves Drive; which netted 34 citations in just one hour! There were no major traffic accidents last month. Captain Sung reports a recent meeting with the President and Vice President of the Santa Clara County Libraries. They have requested that the Sheriff's Office make safety presentations and give training to the staff at all nine county libraries. It will have to be tailored based on which law enforcement jurisdiction each library falls into, so that they do not contradict the local agency's procedures. There are four libraries within Sheriff's Office jurisdiction. Captain Sung finishes by telling the commissioners about the new Lieutenant at West Valley Patrol. Lt. Bob Durr has recently joined Westside bringing 27 years of broad experience across multiple special divisions. 3. Commission Reports Commissioner Jerbic reports that he has been working hard to finalize his draft executive summary for the bike lane research project he has led. He has met with Adam Araza from Cupertino IT and City Staff on the mapping project. He met with Councilmember Darcy 2 a Paul,who requested he be added to the August 411, City Council Meeting agenda which was seconded by Councilmember Gilbert Wong. He attended the Mayor's Meeting, where Mayor Sinks concentrated on the General Plan Amendment process, in which the City Council sits as gatekeeper for plan approvals, reviewing them in batches, with goals of making proposal more competitive and more consistent with Council expectations to avoid heavy reworking and wasted resources. Commissioner Jerbic also notes the Bicycle- Pedestrian Commission just received a $50,000 grant to work with a consultant regarding what the City can do regarding bike lanes, adding that he is on the Bicycle-Pedestrian Commission's Agenda to make a presentation next meeting. Commissioner Jerbic then reports that the Area Manager of External Affairs for AT&T has offered to give a presentation on 911 calls, how they are handled/processed, technology during emergencies, and how different phone services affect 911 calls. Commissioner Cascone suggests a better venue may be the Disaster Council Meeting, to which more stakeholders could be invited. Commissioner McCoy would like her to present to the PSC at the next meeting,but make a second presentation at a larger venue too. Commissioner Tallinger reports the Teen Commission is off for the summer,but the Library Commission held a teen event called Hackathon in which 143 teens spent 12 hours bringing their programming ideas to life and attending workshops. The Library is also reviewing options for expansion, and experiencing some problems in their software switchover. Later, he reports that he missed the first Safe Routes to Schools meeting, but met with the Coordinator Chelsea Biklen and collected the meeting's information to review. He was surprised that a lot of parents showed up, finding it encouraging as a good connection to school PTAs. Commissioner Tallinger states he was asked to become involved, and will be in one of,the four sub-committees. He will attend meetings on July 14thand August 3rd, and will give -a short presentation on the WBC Program and options to replace the Boltage service. Commissioner Cascone reports the Parks & Recreation Commission meeting was canceled. C '1� �v attended the City Council meeting, where they discussed approval of a new City Hall. This would mean-a new EOC as well, so a team will be checking out Sunnyvale's new EOC soon. Sunnyvale has created a Situational Awareness Common Operations System that pulls together websites, social media, traffic cams, etc. and.processes the info into a useful display which is then available to police officers and at fire stations. There is also a sub- group analyzing issues like technology resiliency and redundancy, the goal being that when people need something, they know what is available and how to use it. IV.ORAL COMMUNICATIONS Commissioner Cascone reports that a family friend mentioned a recent shelter in place advisement, but was disappointed that she never heard the reason and would like to know if 3 there is someone with a weapon at large. He verified that she never checked social media or the redacted reports at the Sheriff's Office, and plans to follow up with her later. Vaishali Deshpande, a TICC Commissioner, makes a presentation about plans to educate Cupertino residents in online safety. Topics may include good security habits, how to protect oneself from Identity Theft, dangers of online gaming and mobile devices, internet crime and cyber bullying, phishing, suspicious emails, social media safety and how the City uses personal information. They plan to target two key groups, senior residents and teenage residents along with their parents. Multiple types of events are in the works. Phase One will probably be presentations at Senior Centers and the Teen Center or Community Hall. Phase Two may include workshops in schools and/or talks given by subject matter experts, possibly utilizing City TV or Library class space. Phase Three would include seminars, contests, and possibly a partnership with the Tech Museum which just opened a new section on tech security. She emphasizes that they are open to more ideas and guidance, noting that October is Cyber Security Month and the targeted start to their program. She would also like to utilize Sheriff's Office speakers on this subject matter, locate a banker who could discuss online banking security, etc. The PSC Commissioners express general support for this goal. Commissioner Tallinger offers to delay his Simply Safe cyber security article until October, and is willing to advertise their planned events if the details are received in time. Commissioner McCoy suggests asking the Sheriff's Office to do a demonstration on fake Wi-Fi accounts that have been popping up at places like Starbucks, luring customers into making their personal information vulnerable. Captain Sung agrees to have the SRO deputies inform school administrations about the planned events in the fall. Commissioner Huang suggests presenting to the seniors first, then tackling the teenage group after the school year is well underway, and to make sure the outside speakers focus on different topics than the Sheriff's Office speakers to keep people interested. He further suggests that a deputy could cover the three most common types of cyber-attacks on seniors, and then an outside speaker could discuss how to recover from those three types of common cyber- attacks; and to make the topics totally different for the teen group since they are targeted in different ways. All agree that the senior presentation should be kept to about an hour and kicked off at the beginning of October, with a Teen presentation following at the end of October. V. WRITTEN COMMUNICATIONS There are no Written Communication items to present at this meeting. 4 VI.APPROVAL OF MINUTES 1. Tune 11, 2015 ACTION: YES VOTE: YES MOTION: MCCOY SECONDED: JERBIC 4 to 0 Commissioner McCoy motioned to approve the minutes of June 11, 2015, with no corrections; Commissioner Huang seconded the motion; votes taken, Commissioner Cascone abstained, all else in favor to approve the minutes of June 11, 2015. VII. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool to School (WBC) project (All),the Boltage program (Tallinger), and Surveys to Schools (Tallinger) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0to0 Commissioner Tallinger states that he is still- compiling the Spring Survey data, but has discovered only two schools did not participate this time, improved over the 50% participation of the Fall Survey. He then discusses the replacement options for the Boltage service which has closed business. The Activate4Me Company offers a tracking system that depends on bar codes to be scanned manually, thereby necessitating volunteers to scan kids each day they walk or bike to school. D-zero Bike Rack Company is primarily a commercial bicycle rack company based in Minneapolis that also produces zap tag technology. There is a tracking program on their website for K-12 grades, tags can be purchased for lower prices at higher quantities, and they make Sprint wireless service available through them for an annual fee. He plans to create a spreadsheet for next meeting showing the cost for each school during the initial and following years. Commissioner Huang recommends to inquire the exact reason why new zap tags need to be purchased, if D-zero sold the zap tags used by Boltage. Commissioners revisit the tentative action plan, first trying to get Kennedy back up and running with the chosen replacement company, then confirming that Lincoln still wants to get rid of their old Boltage unit under the new Principal, and finally considering which other schools to select for new/relocated installations. 5 2. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A Oto0 Commissioner Huang states he has narrowed down the options of promotional emergency preparedness items to give in exchange for CAS/PulsePoints sign-ups. He shows three options on a projected slide, all plastic, made in China, with differing numbers of functional items. The available printing area decreases as you fit more functions into one device. The most appealing option, including 7 functions, only has a tiny printable area where they might fit the Cupertino logo. Commissioner Jerbic suggests printing instead on the attached lanyard or keychain, which gives Commissioner Huang the idea to order inexpensive printable lanyards separately, solving the problem. He should have the product samples by next meeting. Commissioner McCov expresses concern over the 15 minute delay in sending the message out for a recent tatp activation asking about the protocol. Captain Sung explains that from the time a call comes out through the dispatch center, deputies must respond, figure out what is truly going on, and then Captain Sung must draft a message after verifying the information. He then sends it to a Cupertino Communication group for approval, usually Rick Kitson, and it is sent as soon as approval is received. During a recent event, a resident asked what is meant by"shelter in place', revealing that sent instructions need to be plainer. Also of note, Commissioner Huang reports that he was the winner of the competition to find the most AED units within the City and throughout the County. He found 91 throughout the County and 38 within the City. The PSC join the Mayor and the Fire Chief to congratulate him. VIII. NEW BUSINESS ACTION: YES VOTE: YES MOTION: HUANG SECONDED: JERBIC 5 to 0 Commissioner Huang motioned to move the next PSC meeting to July 29th, 2015, for a special meeting; Commissioner Jerbic seconded the motion; votes taken, all in favor to move the next PSC meeting to July 291h. 6 Commissioner Jerbic reviews the draft of his team's summary findings for the Protected Bicycle Lane Safety Report, with the help of Mr. Adam Araza from Cupertino IT. Mr. Araza displays the geographical spread of traffic accidents in Cupertino over a number of years, showing no identifiable trend other than following major traffic arteries in the City. Commissioner Jerbic speaks confidently about how continuing this geographical plotting will allow for future data analysis as, the green bicycle lanes are installed across the City, possibly reflecting accident reduction over the coming years. Mr. Araza notes that accident fault was evenly distributed among drivers and bicyclists, with some instances of no assigned fault. He also points out that road conditions, lighting conditions, and days of the week appear to not be significant factors affecting accidents in Cupertino. Commissioner Jerbic re-emphasizes the need for an educational campaign, so that both drivers and bicyclists learn the proper etiquette of how to navigate the new green bicycle lanes and what the symbols mean. Commissioners assist Commissioner Jerbic in condensing his draft summary into a concise power point presentation that will focus on the purpose of the research, the key findings and the official PSC recommendations, allowing time for questions by City Council if needed. Due to time constraints at this regular meeting, Commissioner Huang suggests to approve Commissioner Jerbic's final presentation at next PSC meeting. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss Reports from County Fire, County Sheriff's Office and Commission Liaisons. 2. Discuss the PSC sponsored programs. a. Walk/Bike/Carpool to School Project and transitions surrounding Boltage 1. Discuss how to evaluate public safety benefits of bicycle lanes (Jerbic) b. Survey to Schools 3. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. a. Discuss how to align public safety outreach and established County materials (Cascone) 4. Discuss the PSC-TICC Joint Project on Cyber Security X. ADJOURNMENT This regular meeting adjourned at 10:05 p.m. XI. NEXT MEETING A Special Meeting is scheduled for Thursday,July 29, 2015 at 6:00 P.M. 7 SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff July 13, 2015 APPROVED BY: OF) Robert McCoy, Commission Chair Date 8