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LIB 05-06-2015 City of Cupertino Library Commission Regular Meeting May 6, 2015 MEETING MINUTES 1. CALL TO ORDER At 7:07 pm Commissioner Ho called the meeting to order-at Cupertino City Hall, 10300 Torre-Avenue, Cupertino in Conference Room C Cupertino. 2. ROLL CALL Commissioners: Jerry Liu,.Annie Ho, Rose Gryrnes, Gopal Kumar, Ann Stevenson City/County Library Staff. Nancy Howe, Gayathri Kanth Guests: none Absent: Nidhi Mathur 3. ORAL COMMUNICATIONS None 4. APPROVAL OF MINUTES Commissioner Liu moved to approve the minutes of the regular meeting of April 1, 2015. Commissioner Grymes seconded. 5. WRITTEN COMMUNICATIONS A. Cupertino Community Librarian Report Cupertino Librarian Gayathri Kanth reported about the Library programs. She discussed the Industrial and Variables Design program that attracted 60 attendees along with the popular Teen Technology Symposium. The Children's Garden is temporarily closed because there is a nest with bird eggs that have just hatched. There was also a Chamber Music By the Bay concert, Globe On Screen series play at the Blue Light Cinemas and a teen Instagram contest. Two hundred and twenty people attended a music program by musician and author, Jim Gill. Teen Study Days and Mother's Day crafts will be coming up this month. B. County Librarian Report Nancy Howe reminded Commissioners the non-resident library card fee will stoF on July 1, 2015. Cards are being sold at a pro-rated cost through June 30t . Staff will continue to assess the impact of the reduction in income, along with the opening of San Jose libraries 6 days-a-week, to the SCC libraries with respect to funds and increased visitors (parking, chairs). The next JPA meeting will be on Thursday, April 16th at 1:30 pm at the Library Services and Support Center, 1370 Dell Avenue, Campbell, CA 95008. The agenda will include the first review of the proposed budget for FY 2015-16. C. Friends of the Library Report No written report submitted D. Cupertino Library Foundation Report Written report was submitted by Eno Schmidt E. Others received None F. Calendar Review Library may be closed pending service impacts as a result of system wide ILS software migration Mayor's Meeting June 3 (Rose Grymes attending) Mayor's Meeting July 1 (Annie Ho attending) Mayor's Meeting August 5 (Jerry Liu attending) American Library Association Meeting June 25, 26 and 27 6. REPORTS A. Commissioner Reports Commissioner Ho reported on her attendance at design discussions on options being considered for the Library Program Room. She suggested we request a presentation from Katy Jansen, City of Cupertino Capital Improvement Program Manager. Commissioner Ho also reported on the development of plans for the Sustainability Speakers Series, indicating the impending maternity leave of the City's Environmental Sustainabilit Manager Erin Cooke. Commissioner Stevenson reported on the Cupertino Poet Laureate activity. The term of office has been officially modified to allow better coordination between incoming and outgoing Poet Laureates. This will improve the continuity of the program(s) for the community. Deadline for application for the upcoming vacancy/selection is July 10, 2015. Commissioner Grymes reported on discussions with the TICC Commissioner Liu reported on his attendance on April 8 at the city's Financial Strategic Planning Committee. Several committee agenda items focused on the Cupertino Library: 1) the lease under which the Library utilizes the current building, which expires in 2018 2) Community Hall usage, and 3) Program Room expansion. Issues related to the costibenefit to the City were raised. Commissioner Kumar presented a.compilation of priorities and program activities drawn from materials he put together of his own and Commissioner Liu's. The presentation will be posted to the Commission's Dropbox site. The commission discussed the practicalities and ordering of priorities for the 2015 Commission's Work Plan. - I C. Staff Report None D. Mayors meeting Commissioner Liu will send a written report. 8. OLD BUSINESS A. 2015 Work Plan Commissioner Liu wants to collaborate with organizations to get more people on smaller projects. For example, getting library support and then funds from the Foundation has worked in the past. He also mentioned an interest in including education with improved outreach in the Work Plan along with library science exhibit. He doesn't support the debate idea, however he likes the panel discussion idea where,a question is raised and panelists can answer. Commissioner Liu. mentioned that the kiosk idea is beneficial and can be expanded throughout the city. So he would like to work on education, community events to share,issues and getting a better sense of what people think. Once the Commission comes to a consensus, the 2015 Work Plan will be provided to Council. B. New Library Commission picture The commission group photo shoot was scheduled at 6:45 pm prior to the May meeting at 7 pm. 9. AGENDA-BUILDING A. Continue 2015 Work Plan brainstorm B. Presentation from Katy Jansen . C. Invitation to Council Member, Savita Vaidhyanathan C. SCCL.Library speaker to discuss technology; e-books and digital material circulation and digital services plans in July/August. ADJOURNMENT The meeting was adjourned at 9:06 p.m. Respectfully Submitted. Nidhi Mathur Staff Liasion Library Commission.