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PSC 06-11-2015 CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Thursday,June 11,2015, 6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner McCoy called to order the regular meeting of the Cupertino Public Safety Commission at approximately 6:00 p.m. on Thursday,June 11, 2015 in the Cupertino City Hall, Conference Room A,located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Robert McCoy Andy Huang Mike Jerbic Commissioners Absent: Gerald Tallinger Bob Cascone Staff Present: Captain Rick Sung, Santa Clara County Sheriff's Office Staff Absent: Battalion Chief Jason Falarski, Santa Clara County Fire Department Others Present: Pooja Baxi, Rizwanulla Mohammed (Monta Vista Green Society) Shail Trivedi (Teen Commission) Dave Jahns (City Staff Liaison to the Teen Commission) Ragini Anand,John Linford III.REPORTS 1. Santa Clara County Fire Department Battalion Chief Jason Falarski reviews the May 2015 Fire Report. Fire Response Times are well under the 7 minute response goal, averaging 4.25 minutes among the Cupertino Engines. The few anomalies were likely due to Engines going out the area to assist in neighboring jurisdictions like San Jose. There was one significant structure fire, an apartment complex on Rolling Dell which sustained a$572,000 fire loss. The Sheriff's Office evacuated 40 residents during the event,but only one unit was significantly damaged and a second unit had very minor damage. The loss results are surprisingly low, given that apartment complex fires usually incur loss in the millions. 1 There has been one request for Mutual Aid so far in California, taking one Fireman to Shasta County, but expected lightning strikes will likely produce more fire events as we move into summer. B.C. Jason Falarski notes that the Santa Clara County Fire Department will soon%be participating in a "Safe Program" through the California Professional Firefighters' Association. This will allow firefighters to give $100.00 gift.cards to anyone with financial struggles who sustains a fire loss, to help with immediate needs such as food . and replacement clothes. Commissioner Huang interjects that he delivered an English version of the Cupertino Fireworks information to a station which will translate it into Mandarin and broadcast it. 2. Santa Clara County Sheriff's Office Captain Sung reviews the May 2015 report. There were 4 Priority One calls for service, averaging a 3:05 minutes response time, down from the April average of 3.91 minutes. There were also 365 Priority Two calls for service, averaging 6.44 minutes response time, and 444 Priority Three calls averaging 11.46 minutes. All numbers are very good, and the cumulative year to date average response time for Priority One calls is 4.11 minutes. Captain Sung points out that residential burglaries have remained steady since the drop in April due to multiple good arrests, and he hopes they are able to keep the numbers down. Vehicle burglaries have had a huge decrease, due to the drop in burglary activity in the major areas surrounding Vallco, Cupertino Village and Lori Shopping Center. Unfortunately, moving violations have also remained low since deputies have focused so closely on enforcement tactics to catch burglars. However, he points out on the year to date overview that deputies have issued around 1500 moving citations between January and May. Captain Sung also notes that injury accidents are down at 20 in May, and property damage only accidents have dropped as well. Commissioners briefly touch on the targeted enforcement that occurred recently on Torre Avenue. Captain Sung reports that it lasted 2.5 hours and netted 20 citations for traffic violations which have become prevalent there! 3. Commission Reports Commissioner Jerbic reports various events that he recently attended, including a San Jose State Economic Forum, the Smart Cities Conference on the 30th, the City Council Meeting on the 2nd where he made a personal comment regarding water restrictions, and the Forum event where he represented the PSC. He attended the TICC meeting, where one commissioner agreed to work on the internet security safety topic, verifying that the TICC would take the lead on that topic. He met with Dave Stillman and John who expressed their support for the PSC's activities and a willingness to work together. He met with the CIO of Palo Alto regarding Smart Cities to get Palo Alto's perspective on the topic. Finally, he anticipates completion of his bicycle-lane research project this month. 2 Commissioner Huang reports that he attended the Mayor's Meeting where two main items were conveyed. First, the Mayor expressed his desire that City Commissioners be empowered to help guide the direction.and focus of their work, noting how impressed he has been so far and appreciative of the work load relief that Commissioners provide the Council. Captain Sung adds that the City Manager has also articulated how impressed he is with the PSC's proactive involvement in projects such as the Dam Inundation Zone Outreach. Commissioner Huang adds that he has received many requests for additional Public Safety Forum events at different locations because it was so well done. Second, the Mayor discussed looking outward, finding ways to provide outreach to other cities within the South Bay. For example,he has joined the Mayors of Saratoga, Los Altos and Los Gatos, which all sit on the Highway 85 Westside belt, to request that VTA finally implement the 1992 plan to combat the traffic issue. The Mayor also sits on the Bay Area Air Quality Board which recently met in San Francisco. Commissioner McCoy attended the City Council meeting, and made a presentation regarding the PulsePoints App at the Public Safety Forum recently. He has nothing further to report. IV.ORAL COMMUNICATIONS There are no Oral Communication items to present at this meeting. V. WRITTEN COMMUNICATIONS Commissioner Jerbic reads an email from Manonmani Ramadass, the Boltage Coordinator at Kennedy Middle School. She received another email from the Boltage Company, which is closing business, presenting some alternative service vendors. She would like to ask the City to continue to provide funds for the program at Kennedy next school year. The fee for the software change ranges from $250 - $400, the cellular plan costs about$250, and new Zap Tags must be purchased at $375 for 300 tags. Total estimated cost is between $875 and $1025 for the first year, then between $625 and $775 for following years. These fees would apply to all schools continuing their Boltage Program through the replacement vendors. Commissioner Jerbic will respond to Ms. Ramadass indicating the PSC will discuss this written communication at the July meeting. VI.APPROVAL OF MINUTES 1. May 12, 2015 ACTION: YES VOTE: YES MOTION:JERBIC SECONDED: HUANG 3to0 3 Commissioner Jerbic motioned to approve the minutes of May 12, 2015,with no corrections; Commissioner Huang seconded the motion;votes taken, all in favor to approve the minutes of May 12,2015. VII. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool to School (WBC) project (All),the Boltage program (Tallinger), and Surveys to Schools (Tallinger) ACTION: YES VOTE: YES MOTION: HUANG SECONDED:JERBIC 3 to 0 Commissioner Huang motions to approve reimbursement of all W.O.W. expenses for the participating schools; Commissioner Jerbic seconded the motion; votes taken, all in favor to approve reimbursement of W.O.W. expenses, with receipts to be separated by school and the appropriate payee noted on each set. Mr. Shail Trivedi, a Monta Vista High School student and member of The Green Society there, presents results from the recent Walk One Week event held from 3/26 — 4/3/15 as a joint effort with the Cupertino Teen Commission. The data collected was not consistent, as schools interpreted the instructions differently, but generally showed a positive impact in reducing the number of students being driven to school the week of and increasing the number of students walking or biking, with numbers going back down slightly the week after. Prizes were smaller, such as puzzles, toys, etc. The feedback from schools focused on two complaints. Some complained about the extra data collection and were confused by data requests from multiple sources, asking for better clarification next time. Some complained about having to assign a staff member or parent volunteer to come up with and purchase prizes this year, since last year prizes were provided through The Green Society. Dave Jahns, staff liaison to the Teen Commission, adds that the event dates conflicted with other things going on at some schools like testing and science camps, stretching those schools' resources even thinner. Next year, with mostly new members in the Teen Commission,he plans to guide them towards streamlining the event so that schools can just participate without having to devote people to the planning aspects. He proposes that the Teen Commission could add a level of branding to the event by providing the same signage to all schools for united recognition across town, by handling prizes so that receipt reimbursement is streamlined, and by communicating early with schools to pick the best week for all locations. Commissioner McCoy asks Mr. Jahns to have the current Teen Commission members write a plan for this event so that the new members have a framework to start with, and to please forward the complaints they received to Captain Sung so the PSC may discuss them. Commissioner Huang adds that they would like a breakdown of each school's numbers. Ms. Pooja Baxi agrees to submit the hard copy of 4 receipts, sorted by school, with the payee listed on a post-it note for each school. She asks if some of the reimbursement checks may be mailed to people's homes during the summer since school is out, but Commissioner Huang answers that City cannot send personal checks to home and checks can be pick-up at City Hall when ready. 2. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: YES MOTION: HUANG SECONDED: JERBIC 3to0 Commissioner Huang motions to procure 1,000 CAS/PulsePoints promotional items with the budget of $2,500; Commissioner Jerbic seconded the motion with amendment of using Commission Huang's discretion for the item decision; votes taken, all in favor to approve the procurement by Commissioner.Huang of 1,000 CAS/PulsePoints promotional items. Commissioner Huang presents some options of promotional emergency preparedness items to give mi exchange for CAS/PulsePoints sign-ups. He likes the idea of combining a few of the items necessary to have in an emergency, finding an LED light-whistle combo, but still looking for one that includes a compass as well. Each side can be printed with up to 5 lines of text, so he'd like to advertise CAS on one side and PulsePoints on the other. The commissioners discuss acceptable price points and settle on a ceiling of $2.50 each or $2500.00 for 1,000 units. Commissioner Huang will continue to search for the best quality item for the least cost, but requests approval to make a decision and purchase before the next PSC Meeting. The Commissioners agree that there are a lot of fairs and other events during the summer months where the PSC may solicit sign-ups and would like to have the items ready for give-away. Commissioner Huang emphasizes that they will only be issued in direct exchange for a valid CAS/PulsePoints sign-up. VIII. NEW BUSINESS ACTION: YES VOTE: YES MOTION: JERBIC SECONDED: HUANG 3 to 0 Commissioner Jerbic motions that the PSC accept the details in the Protected Bicycle Lane Safety Report, and that a condensed version be presented to the City Council; Commissioner Huang seconded the motion;votes taken, all in favor to accept Commissioner Jerbic's Protected Bicycle Lane Safety Report and condense it for presentation to the City Council. 5 Commissioner Jerbic presents the conclusions yielded from his research project regarding protected bicycle lanes and safety issues, with the help of his grad students Ms. Ragini Anand and Mr. John Linford. Commissioner Jerbic notes that the students worked very hard to gather data, defend conclusions and support their research. He also mentions that the City Council has approved another $800,000 in the next fiscal year's budget, totaling $1.2 million dollars so far devoted to the green bicycle lane capital improvement. He argues that such a large investment must result in a prevention of at.least one serious bicycle accident per year to be cost-effective. He reviews some data, showing that only one third of bicycle accidents are due to collisions with motor vehicles, of which 60% is found to be driver at-fault and 40% bicyclist at-fault. One surprise is that Cupertino has higher than average bicycle accidents per capita rate compared to other cities within the county. He also shows that the county-wide statistics on the frequency and fraction of bicycle accidents producing serious to fatal results has been stable for many years, but the number of less serious bicycle accidents varies widely and accounts for the majority of all bicycle accidents. In light of 10 years of city growth and increased ridership, this stable trend in the serious-fatal category is a positive surprise. However, in one study, Cupertino ranked 3911, among similar California cities in 2012 for most injuries to bicyclists under 15 years of age and 24th for most injuries to bicyclists over 15 years of age, meaning that we are among the third most dangerous cities in California for bicyclists! Commissioner Jerbic then reviews a nationwide loss distribution study called MAIS (Maximum Abbreviated Injury Severity) from the year 2000, (which requires adjustment by 28% to compare with 2015 dollars). The total loss amount includes injuries, lost work, etc. and the averages include all ages. Fatal accidents comprised only 1.2% of all accidents, and 92% of accidents were of "low value loss" (minor). If the adjusted average loss amount is around $80,000, and there are on average 22 bicycle accidents per year in Cupertino, a total risk estimate per year could be approximated at $1.8 million dollars. Then, if street improvements have an average life span of 15 years, dividing the $1.2 million dollars spent on improvements by 15 years would require an $80,000 per year return on reduction of risk (prevented accidents). So, Commissioner Jerbic concludes that if one accident per year is prevented due to the street improvements,the cost-benefit of the improvements is justified. He then discusses three key points. First, intersection design is of utmost importance, because intersections tend to be where the really serious accidents occur. Second, any street improvement is shown to increase perceived safety among the bicycling community, but the opinion of drivers is heavily mixed due to significant uncertainty. Third, when trying to determine the difference between protected and unprotected bicycle lanes, Commissioner Jerbic states that data shows a reasonable estimate of between 10-50% increased safety with protected lanes. He then argues that this should translate into a drop in bicycle accidents of between 10-50% on roads with protected bicycle lanes. Although no data suggests that the severity of injuries will change, he expects the number of loss events to decrease on improved 6 roads. He allows the possibility that total number of collisions may increase, but he maintains that increased ridership and increased safety should result from protected bicycle lanes. The commission then discusses recommendations. Commissioner Jerbic emphasizes that the City should focus on fixing problem intersections, which can be identified through GIS mapping of all accident locations over the last ten years, and which seems to have garnered the support of Dave Stillman. He goes one step further, to suggest that the mapping be ongoing with results issued regularly to the PSC, Bicycle-Pedestrian Commission, City Council and Public Works for analysis of needed improvements. The second recommendation Commissioner Jerbic talks about is green lane education for both drivers and bicyclists,because there is so much confusion on both sides as to what to do on roads with protected lanes. He points out that this could be a new focus for PSC Outreach, raising public education on how drivers and bicyclist should behave in and next to protected green bike lanes, what the hash marks mean,who has the right of way, what to do at intersections, etc. Captain Sung interjects that special education for elementary and middle school students may be needed because there are green lanes near schools too. Captain Sung also offers to ask Teri Gerhardt about the possibility of mapping the accident locations with the City GIS because it may be a fairly simple and quick task for those with experience with that software. Commissioner Huang agrees, saying that Commissioner Jerbic's presentation to the Council must be extremely condensed and would have more impact if the mapping was already complete. Captain Sung also asked Commissioner Jerbic if he had any data as to how much money the City incurs surrounding bicycle accidents and what actual savings the City will experience as a result of improving bicycle lanes. Commissioner Huang asks Commissioner Jerbic to bring a final condensed version of his findings and recommendations to the next PSC Meeting for approval,which will allow time for possible GIS mapping as well. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss Reports from County Fire, County Sheriff's Office and Commission Liaisons. 2. Discuss the PSC sponsored programs. a. Walk/Bike/Carpool to School Project and transitions surrounding Boltage a. Kennedy Boltage proposal (Tallinger) b. Survey to Schools (Tallinger) 3. Discuss promotion plans for CAS,AlertSCC and the Pulse Points App. (Huang) 4. Discuss Protected Bicycle Lane Safety Report for City Council (Jerbic) 7 { X. ADJOURNMENT This regular meeting adjourned at 8:15 p.m. XI. NEXT MEETING The next regular meeting is scheduled for Thursday,July 9, 2015 at 6:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriffx E June 16 � y J , 2015 APPROVED BY: Robert McCoy, Commission Chair Date 8