LIB 03-11-2015 City of Cupertino
Library Commission
Special Meeting
March 11, 2015 :
MEETING MINUTES
1. CALL TO ORDER
At 7:03 pm Commissioner Liu called the meeting to order at Cupertino City Hall,
10300 Torre Avenue, in Conference Room C Cupertino.
2. ROLL CALL
Commissioners: Jerry Liu, Annie Ho, Rose Grymes, Gopal Kumar
City/County Library Staff Gayathri Kanth,Nidhi Mathur
Absent: Ann Stevenson,Nancy Howe
Guest: Sandy James
3. ORAL COMMUNICATIONS
Sandy James, former Mayor of Cupertino and current Public Affairs Manager for
Sand Hill Properties, provided a report about the Vallco Shopping Center. Presently
the Vallco Shopping Center renovation concept is for a community center with mixed
use, housing, retail, business, open space. It will be an open, walkable mall similar to
Santana Row. In the next three months, Sand Hill Properties will be doing outreach
via focus groups, mailings and the Vallcovision.com website to determine what
residents like, don't like and what they would like to see at the site. They are
available to do presentations to gather feedback. The suggestion of having a satellite
Library dropoff site at the new Vallco Shopping Center was discussed.
4. APPROVAL OF MINUTES
Commissioner Grymes moved to approve the minutes of the regular meeting of
February 11, 2015. Commissioner . Kumar seconded and the motion passed
unanimously.
5. AWARD PRESENTATION TO SUSTAINABILITY MANAGER, ERIN COOKE
Commissioner Library Commissioner Annie Ho presented City of Cupertino
Sustainability Manager, Erin Cooke, with the Cupertino Library Commission's first_
Accomplishment and Community Enlightenment (ACE) Award to recognize her for
her contributions to help make Cupertino a more sustainable community. Ms. Cooke
thanked the Commissioners for the award and mentioned staff contributions and
thanked the Commissioners for their support.
6. WRITTEN COMMUNICATIONS
A. Cupertino Community Librarian Report
Ms. Gayathri Kanth, Cupertino Librarian,provided a report about a drop in
circulation, an increase in program attendance and more outreach. Visitors
were slightly lower than in the past. Children's Lego Club output is more
creative this month compared to last. The Garden program is continuing to
attract a lot of kids. In the garden they launched the very first STEAM Leads
program for middle school students to learn about STEM plus arts to support
Common Core. A beekeeper arrived with live bees and the kids learned about
bees and pollination. Senior Productions filmed the class and it will be
available on the Library web page. Next month they will discuss sustainability
and in May they will feature math without a calculator. There will be a Silicon
Valley Reads Film Festival at Blue Light Cinemas.
B. County Librarian Report
A report was submitted.
C. Friends of the Library Report
No information provided.
D. Cupertino Library Foundation Report
Eno Schmidt submitted the Cupertino Library Foundation report to
Commissioners.
E. Others received
None
F. Calendar Review
April Mayor's Meeting(Gopal Kumar)
May Mayor's Meeting (Jerry Liu)
June Mayor's Meeting (Rose Grymes)
7. REPORTS
A. Commissioner Report
Commissioner Grymes reported that she and Commissioner Ho will look for
an awardee for the 2016 ACE Award. Commissioner Kumar reported that he
is trying to find a speaker for Sustainability Series. Commissioner Liu
reported about Foundation projects. One project is building the kiosk which
surveys Library patrons on how they use the Library. He went to a meeting at
Assembly member Rich Gordon's office.
B. Cupertinolibrary.org
Typically the' website receives 8,000 visitors; this month was 7,000. The
demographic and behavioral information was basically the same as last year.
Commissioners agreed to move discussion of this item to every other month.
C. Staff Report
City of Cupertino Library Commission Liaison Nidhi Mathur reported that
March 17th City Council will be hearing the General Plan Amendment. The
Teen Commission vacancy notice so nominations are open. City events
coming up are the Big Bunny Fun Run on April 4th and April 11th is
Earth Day. Holi Festival of colors is in Memorial Park is on April 11th. Also,
the Cherry Blossom Festival is April 25th and 26th
D. Mayors meeting
Commissioner Ho attended the Mayor's Meeting and reported to the Mayor
that the Library Commission went to the February Forum, invited Katy
Jensen to update the Commission about the program room design,will
present the ACE Award to Erin Cooke and plan to invite Sandy James to
update Commissioners about Vallco.
8. NEW BUSINESS
A. Nominate new chair and vice chair
Commissioner Rose Grymes nominated Commissioners Ho as chair and
Commissioner Liu seconded. Commissioner Grymes nominated
Commissioner Gopal Kumar as Vice Chair and Commissioner Liu seconded
the motion. Commissioner Liu nominated Commissioner Grymes for
Secretary. Commissioner Liu moved that Annie Ho be elected Library
Commission Chair, Gopal Kumar be elected Vice-Chair and Rose Grymes be
elected as Secretary. The motion passed unanimously.
B. 2015 Work Plan brainstorm
The Commissioners discussed continuing the Sustainability Speaker Series in
the 2015 Work Plan. Also mentioned were Community Outreach Advocacy,
Technology Digital Resources, Poet Laureate, Partnership Collaborations,
Sustainability, Education, Facilities, Accessibility and Library. The Work Plan
initiatives.are in the Dropbox. Commissioner Ho recommended having a 2-
person subcommittee for the Work Plan. Commissioner Kumar mentioned
having the library offer various classes to attract more patron visits, including
topics that parents and children would attend together,health related concerns
and events like TEDEx. He also mentioned that he would like the Library to
be an awareness hub that will include information about City Commissions.
Commissioner Liu will put together a Library Commission accomplishments
form. Commissioner Grymes suggested having Cupertino students provide a
presentation to the public discussing that cell phone towers are not dangerous.
Commissioner Ho suggested adding Vallco as a discussion point.
Commissioner Grymes added talking about the Civic Center Master Plan.
Commissioner Liu brought up the Tech Toolbar.
C. New Library Commission picture 1
9. OLD BUSINESS
A. 2014 Work plan report
Commissioner staff liaison Nidhi Mathur will follow-up to verify if the 2014
Work Plan report is needed.
10. AGENDA BUILDING
2015 Work Plan Discussion
ADJOURN MENT
The meeting was adjourned at 9:03 p.m.
Respectfully Submitted
Nidhi Mathur
Library Commission Liasion