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PSC 01-08-2015 CUPERTINO PUBLIC SAFETY COMMISSION SPECIAL MEETING MINUTES Thursday,January 8, 2015, 7:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner McCoy called to order the regular meeting of the Cupertino Public Safety Commission at approximately 7:00 p.m. on Thursday, January 8, 2015 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino,California 95014. II. ROLL CALL Commissioners Present: Robert McCoy Andy Huang Gerald Tallinger Bob Cascone Michael Jerbic Commissioners Absent: None Staff Present: Assistant Sheriff Binder,Santa Clara County Sheriff's Office Staff Absent: Battalion Chief Gary Cocroft,Santa Clara County Fire Department Others Present: None III.REPORTS 1. Santa Clara County Fire Department Battalion Chief Cocroft starts by asking if paper copies of the Fire Report are still needed, since it is now sent in advance electronically. Commissioner Huang indicates the City still needs a copy. B.C. Cocroft then goes through the report for December, noting response times were all well under the five minute goal, most close to four minutes. He adds that Cupertino is very lucky to have their fire stations well- spaced out for optimum coverage across the city. Commissioner Cascone asks if the data includes EMS responses and B.C. Cocroft answers that it shows all Code Three calls for fire service and about 55% of them turned out to be medical calls. He continues, pointing out there were two separate single residence fires in December, both leaving minimal damage as shown in the total monetary loss of just $9,000.00. One of those fires began in a dryer appliance. Commissioner Jerbic inquires about the 640 hours for consulting services/inspections, and whether the City is billed separately for that work. B.C. Cocroft answers no, this just details normal work hours, noting that most of those hours are completed by the Deputy Fire Marshalls in the Fire Prevention Division with only some inspections performed by Engine Companies. Also, a large percentage of that time is spent on commercial properties and sites under construction. He then points out the extremely low amount for Monetary Loss due to Wildfire, over the 1 last three years charted in this report, crediting the strong prevention, public education and weed/brush abatement programs. Commissioner McCoy asks if the Fire Department has done any promotional events for the PulsePoints App. B.C. Cocroft says no but most firefighters have the app on their phones. Further, they are trying to budget for a new position of Public Information Officer that could focus on the social media aspect, be a point of contact for news information and could potentially promote PulsePoints. Commissioner McCoy states that he will check with Chief Kenma directly tomorrow. 2. Santa Clara County Sheriff's Office Assistant Sheriff Binder begins by expressing how pleased he has been to work with the PSC over the last few years. He has enjoyed watching the enthusiasm and concern for residents shown by the commissioners. The newly appointed Captain of the West Valley Patrol Division will attend the next meeting. He moves on to review the report, first noting that over the course of 2014, the Sheriff's Office responded to 9,605 calls for service of Priority 1 through 3, so deputies are definitely busy.They also beat the response time goals overall for the year, averaging 4.9 minutes for Priority 1, 6.5 minutes for Priority 2 and 10.3 minutes for Priority 3 service calls. Among selected crimes, there were 19 residential burglaries, same as in November,but vehicle burglaries reduced from 40 to 22. Active suppression activities for the month were effective. Grand Theft cases also reduced from 6 to 3. Assistant Sheriff Binder shows that most crime statistics held steady with vandalism at 4, domestic violence at 3 and simple/aggravated assault at 2. For traffic and patrol citation statistics in December, there were 695 issued citations;350 were for moving violations, 94 for speeding and 251 for other miscellaneous types of traffic violations. During 2014, deputies continued to work hard and issued a total of 11,678 citations in Cupertino alone. Commissioner Jerbic then mentions the December protests/riots in Oakland/Berkeley, inquiring about the local law enforcement policy to respond to protests/uprisings. Assistant Sheriff Binder answers that the Sheriffs Office is very conscientious to ensure the public's right to free speech.However, if a protest were to become disorderly conduct via looting, breaking windows, etc., then it would be deemed an unlawful assembly per the Penal Code. In such an instance, the Sheriff's Office has a responsibility to protect citizens and prevent crimes. In such cases, the Sheriff's Office is trained to make multiple announcements over loud speakers, giving warnings so that lawful participants have enough time to leave the area, and to ensure there are open lines of egress. The Sheriff's Office also has a Crowd Control Unit that could be utilized to help protect the public and to disseminate an unlawful assembly. The commissioners thanked Assistant Sheriff Binder and present him with a thoughtful gift to celebrate his promotion and remember his time working with the Cupertino Public Safety Commission. He is surprised by the gift and grateful for their kindness. 3. Commission Reports Commissioner Jerbic starts by relaying congratulations to Assistant Sheriff Binder from Peter Friedland of the TICC. Mr. Friedland also mentioned residents are fearful lately of calls claiming to be Microsoft Support but may be attempts at identity theft. He suggests that the TICC and PSC collaborate in some way to do community outreach regarding cyber security. Commissioner Jerbic advocates for a joint webinar on the topic, and Commissioner McCoy suggests using CAS to make monthly safety awareness 2 bulletins.Commissioner Jerbic thinks a monthly bulletin would be better suited in the Cupertino Scene or Courier. Commissioner Cascone adds that he too has received calls from Microsoft Support that sound questionable, but believes they are just using poor sales techniques to sell software/security upgrades. Commissioner McCoy warns caution in delving into anything so technology focused, since the PSC commissioners are not technology experts and the City Council would probably question it. He would like to see a clear plan and what the PSC's role would be, plus he suggests that Commissioner Jerbic attend an SRO-led Cyber-Bullying presentation to see what information is already being disseminated to the community. Commissioner Jerbic verifies that at this point, he only wants to offer support of this idea since he believes it would be good for different commissions to work together on special projects that overlap. Commissioner Cascone states there was no regular meeting for the Bicycle-Pedestrian Commission, but they had a special meeting that he wasn't notified about in December. Unfortunately, he will not be available to attend their next meeting. The Parks & Recreation Commission is meeting now, so he will view it online later. He adds that he brought public safety materials for the PSC to review, produced by the County EMS agency,but will have to present them next meeting since time is short for this one. Commissioner Tallinger says he would like to compile all the school contact information and commissioner assignments at the next meeting, but Assistant Sheriff Binder reminds the PSC that this was already done. Commissioner McCoy offers to put it together in a concise spreadsheet and bring it to the next meeting. IV. ORAL COMMUNICATIONS Commissioner Cascone mentions a friend at a holiday party who suggested that deputies monitor the area around McDonalds on Homestead, guessing that a multitude of citations could be written for all the traffic violations including not stopping on the red light before turning. Commissioner Tallinger says that he viewed the City Council meeting from December,noting that Dave Stillman and his boss presented information about the tragic accident aftermath.Councilmembers asked about the Boltage program and the results of the Walk/Bike/Carpool program,but they had no information to offer.Commissioner Tallinger then called Mr.Stillman offering to meet and pass along the information, possibly inviting the Teen Commission Liaison too.Commissioner Tallinger also confirms that the bill for the Kennedy Middle School bike racks has been taken care of by Toby Smith;there was no explanation for why the bill was sent to the school or district at all, other than clerical mistake. V. WRITTEN COMMUNICATIONS There are no written communications to discuss at this regular meeting. VI. APPROVAL OF MINUTES 1. December 11,2014 ACTION: YES VOTE: YES MOTION:JERBIC SECONDED:CASCONE 4 to 0 Commissioner Jerbic motioned to approve the minutes of December 11, 2014, with corrections; Commissioner Cascone seconded the motion; votes taken, Commissioner Huang abstained because he 3 was absent last meeting, all else in favor to approve the minutes of December 11, 2014 with the following spelling corrections: a. Page 1,IV. "Commissioner Jerbic submits an email from Steve[Hamm],Principal..." b. Page 1,IV. "...meet with Mr.Smith on Tuesday regarding[Ark] installation..." VII. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool to School (WBC)project(All),the Boltage program(Tallinger),and Surveys to Schools(Tallinger) Commissioner Tallinger begins by asking Assistant Sheriff Binder if the Surveys to Schools were distributed as planned in December by the School Resource Officer Deputies. Assistant Sheriff Binder confirms that they were and he will notify soon when they are ready for pick up. Commissioner McCoy changes topic, saying that Ding Ding TV, near Scott Blvd. and Central Expy. in Santa Clara, will be hosting a live forum on January 9, 2015 at 3:OOpm with a pro-growth of Cupertino agenda. He suggests that a couple of commissioners try to attend, because he believes they need to be prepared for inevitable growth and how it will affect emergency services. He also mentions he was not sure if the previous Mayor shared with the rest of the Council all information about the PSC's work as presented in the Mayor's Meetings with the Commissions. Commissioner McCoy makes an argument that commissions are advisory boards so all Councilmembers should be made aware of the PSC's work. Commissioner Jerbic asks if voted recommendations can be passed along to the Councilmembers the next day, but Assistant Sheriff Binder replies that information from the PSC is taken to the City Manager and Department Heads and then the Manager or Staff relay relevant information to the City Council. Commissioner McCoy adds that the PSC was by charter originally to review stop sign issues and traffic matters;so they are currently going way above and beyond their officially established scope.He suggests a revision to the charter, since the PSC has evolved to handle the promotion of CAS, AlertSCC, and PulsePoints, plus largely handles the Boltage and Walk/Bike/Carpool programs. Commissioner Jerbic reiterates that he would like the norm to be that if the PSC takes a vote, it needs to be visible to the full City Council. Commissioner McCoy adds his hope that the current Mayor and Vice Mayor share information about the PSC with the entire City Council. Commissioner Tallinger begins a PowerPoint presentation regarding the Boltage program, outlining the possible costs and associated work. With Regnart Middle School in mind, he shows that a new unit costs $5,015 (including the first year of maintenance and 500 RFID Tags), plus $200 for shipping, and $950 per year thereafter (for maintenance, Sprint Wireless service, and a new set of Tags). Pole installation costs $300-400, but he thinks the school or the Public Works Department could do it instead. It requires a 2" diameter pole, for which a 3 feet hole must be drilled and secured with concrete. The cost of incentives is separate and varied, such as$50 for 600 stickers. He states that he can't think of any better incentive than wrist bands, which he says are inexpensive and can be customized with the school's name. There is a 3- year package option of $6,915, otherwise the first year Grand Total he counts at $6,345 plus $950 the second year, incentives not included. Commissioner Tallinger adds that someone must perform the system installation to set up the Wi-Fi connection through the Sprint card. He emphasizes the school would need to commit about 3 hours a month to checking for weekly and monthly winners, distributing incentives, etc. There would also be necessary hours at the beginning of the school year for a registration event and Tag distribution. 4 Commissioner Tallinger moves on to discuss the possibility of Boltage at Lincoln Elementary. He received an email that included language causing him to doubt their commitment to doing the Boltage program.Also, they may have no Tags left to distribute.Commissioner McCoy responds that if Lincoln is not really interested, the PSC should focus on a school that is and move the pole.Commissioner Tallinger clarifies that the equipment can be easily removed and put on a different pole somewhere else. Commissioner Jerbic had a standing question of who owns this equipment. Commissioner McCoy asks if the PSC is to provide all funding for Boltage and the incentives. Commissioner Huang reminds the PSC that in the past, all grant proposals were originated by the schools. Commissioner Tallinger adds that he would like to see the WOW program run at 8 schools,twice a year, incurring $500 per school per event although not every school uses the whole $500 allowed amount. Commissioner McCoy asks why high schools are not listed among the WOW schools. Commissioner Tallinger answers that he didn't know they participated in it but Commissioner McCoy recommends they wait to see what proposals the Teen Commission receive. Commissioner Jerbic returns the conversation to Boltage, underscoring the need for the schools to want the Boltage program in order for the PSC to justify any grant expenditures. He says the schools need to share at least some of the costs, such as agreeing to buy their own incentive prizes if the PSC covers the cost of the unit and set up. Commissioner McCoy agrees, telling Commissioner Tallinger to pressure Lincoln for a firm decision within two weeks. Commissioner Jerbic offers to make contact, since he is the official liaison. Commissioner Cascone weighs in, stating that the PSC should proceed incrementally.The commissioners then review their priorities for Boltage, reiterating that Regnart is first priority, so they must determine whether they will reuse the equipment currently at Lincoln or purchase a new unit.Hyde is also very interested in Boltage, so that school will have second priority. Commissioner Huang summarizes the PSC's expected actions for the February and March meetings,projecting that Regnart and Hyde may have Boltage installed and running by the end of this school year. 2. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner Tallinger changes topics within his presentation, recommending the PSC purchase retractable banners for $79-150 each to promote CAS at schools. He also says he would like to see every other table providing give-aways at the Earth Day event to promote the same. He thinks refrigerator magnets are the most effective, but pens are nice too, and they could print business cards to give away with magnetic fridge clips. Commissioner Huang states the City is already printing items to promote CAS. VIII. NEW BUSINESS There is no new business to discuss at this regular meeting. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss Reports from County Fire, County Sheriff's Office and Commission Liaisons. 5 2. Discuss the PSC sponsored programs. a. Sub-committee for Walk/Bike/Carpool to School Project and Boltage Program b. Survey to Schools 3. Discuss promotion plans for CAS,AlertSCC and the Pulse Points App. X. ADJOURNMENT This regular meeting adjourned at 9:52 p.m. XI. NEXT MEETING The next regular meeting is scheduled for Thursday,February 12,2015 at 6:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff January 21,2015 APPROVED BY: Robert McCoy,Commission Chair Date 6