LIB 01-07-2015 City of Cupertino
Library Commission
Special Meeting
January 7, 2015, 7 pm
MEETING MINUTES
1. CALL TO ORDER
At 7:01 pm Commissioner Liu called the meeting to order at Cupertino City Hall,
10300 Torre Avenue, in Conference Room C Cupertino.
2. ROLL CALL
Commissioners: Jerry Liu, Annie Ho, Rose Grymes, Ann Stevenson, Adrian Kolb
City/County Library Staff. Gayathri Kanth,Nancy Howe,Nidhi Mathur
Absent:
Guest:
3. APPROVAL OF MINUTES
Commissioner Kolb moved to approve the minutes of the regular meeting of
November 6, 2014. Commissioner Grymes seconded and the motion passed
unanimously.
4. WRITTEN COMMUNICATIONS
A. Cupertino Community Librarian Report
Ms. Gayathri Kanth, Cupertino Librarian,provided information about library
programs. Program attendance was lower than last year, even though there
were more programs offered this year. In December,.the Children's Librarian
held different story times and activities during the holidays. There were the
usual puppet shows as well as a visit from Santa. Over 60 children read and
discussed books in the Winter Children's Book Clubs. There is a new Lego
Club that attracted 39 kids. Boards were provided with no instructions to
encourage kids to use their imagination.Next month, they will not be
provided a board and they plan to purchase other shaped Legos to see what
types of projects the kids create. Every Tuesday, the garden will be open and
the Librarians will be in attendance with various activities. Teen Study Days
on December'7th had 140 teens in attendance, December 13th there were 214
teens, December 14th there were 160 teens. The San Jose Chamber Orchestra
had a very successful program with many people in attendance. For adults
there was the"Covered California"program as well as "The History and Craft
of the Cocktail." The B1ueLight Cinemas hosted "Star Trek, the future and
you!" and it was very well=attended with 150 attendees. Nichelle Nichols was
very engaging and responsive to the audience. At the same time in the theater
next door,more than 60 people attended the Shakespeare"MacBeth" film. All
the Shakespeare films through the "Globe On Screen Film Series"were very
successful. An upcoming event is the Lunar New Year Craft and Parade
which will be a half day event with a martial arts and lion dance demo group.
B. County Librarian Report
County Librarian,Nancy Howe,provided a report for the County Library. She
mentioned that the Foundation Commissioner and Friend's Forum will be on
February 7th, and will feature photo journalist, Robert Dawson. There will be a
round table of Commissioners from other cities soon. Three author visits are
coining up and they will be kicking off Silicon Valley Reads. There are 120
free programs, including art lectures, immigrant CEO's, ethnic cooking night
and other ways of talking about the topic of immigrants.
C. Friends of the Library Report
No more book donations are being accepted at this time and after the Library
book sale,book donations will then be accepted again.
D. Cupertino Library Foundation Report
Eno Schmidt submitted the Cupertino Library Foundation report to the
Library Commissioners.
E. Others
None
F. Calendar Review
Mayor's Meetings first Wednesdays of the month.
January 13th: The Rosie Project presentation
February 4th: Silicon Valley Reads Kickoff
February 7th: Commissioner's Forum
February 11th: Library Commission Meeting
5. REPOR'T'S
A. Commissioner Reports
Commissioner Annie Ho raised the issue of providing Erin Cooke, City of
Cupertino Sustainability Manager, a Library Commission Award for
Sustainability and the Commission decided-to provide the award in April to
coordinate with Earth Day. Commissioner Adrian Kolb mentioned that the
Poet Laureate search would need to begin in January or February. The current
Poet Laureate, Jennifer Swanton Brown's term will end in October. Jennifer is
planning an International Poetry Festival beginning at the end of January.
Commissioner Kolb expressed her thanks to the Commissioners and City Staff
for comradery during her time on the Library Commission. Commissioners
Stevenson thanked Ms. Kolb for her work on the Commission and especially
her support and dedication to the Poet Laureate program. Commissioner Jerry
Liu attended City Council meetings regarding the GPA. The issue of a Library
branch at Vallco and a free shuttle bus carne up for discussion in the City
Council meeting.
B. Cupertinolibrary.org site Report
Commissioner Liu discussed the website. There are 7,000 sessions out of a
community of 65,000 people. Google tracks user interests and categorizes the
users in types of things they might want to buy. Another statistic shows the
user traffic.
C. Staff Reports report
Results of the Bi-Annual City Quality of'Life Survey were provided to
Commissioners by City of Cupertino Staff member,Nidhi Mathur. The report
can be accessed on the City's website, cupertino.org. The survey is 158 pages,
however Ms. Mathur provided a one-page summary of the findings regarding
the Civic Center. The top reason for visiting the Civic Center was to use the
Library, is listed as 69%. This item is continued to the next meeting.
D. Mayor's meeting
No report
6. OLD BUSINESS
A. Poet Laureate continuation
Item to be continued in February meeting
7. NEW BUSINESS
A. Impact on the Library based on General Plan Amendment's EIR
Library Commissioners brought up the idea of a self-service branch. The Draft
Employee Impact Report(EIR) discusses that Library facilities are sufficient
through the year 2040. Commissioner Stevenson recommended to email or
call City Councilmembers and made a motion that the Commission set forth
their thoughts on the environmental impact report and how in fact the Library
will be impacted by changes to the General Plan as well as the questioning to
the Vallco developer specifically about including the Library functional space,
and recommend that the County Librarian be contacted to provide some
expert input on what the Library needs, what the community needs.
Commissioner Ho seconded the motion. Discussion followed. Commissioner
Liu will draft a letter for the Commissioners to review with the intention of
emailing the letter to City Council.
8. AGENDA BUILDING
New Commissioner in February
New Chairperson
Program Room updates—Katy Jensen
Discuss Resident Survey
ADJOURN HENT
The meeting was adj ourned at 8:3 3 p.m.
Respectfully Submitted