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PSC 12-11-2014A 4 CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Thursday, December 11, 2014,6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner McCoy called to order the regular meeting of the Cupertino Public Safety Commission at approximately 6:00 p.m. on Thursday, December 11, 2014 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Robert McCoy Gerald Tallinger Steven Michael Jerbic Bob Cascone Commissioners Absent: Andy Huang Staff Present: Lieutenant Jim Cannan, Santa Clara County Sheriff's Office Battalion Chief Ron Vega, Santa Clara County Fire Department Staff Absent: None Others Present: Joshua Ho, Chung Liu III. ORAL COMMUNICATIONS There are no oral communications to discuss at this regular meeting. IV. WRITTEN COMMUNICATIONS r�MM Commissioner Jerbic submits an email from Steve rincipal of Kennedy Middle School, regarding a surprise invoice the school received for the recent installation of additional bicycle racks. He also received an email about this from Sirita, President of the PTA, who had originally submitted the grant application. Commissioner Tallinger recalls his conversation with Toby Smith, who offered to take care of the racks installation as part of a project that was already underway at Kennedy. There was no mention during that conversation of the school b NA ' lled. Commissioner Tallinger says that he plans to meet with Mr. Smith on Tuesday regardingstallation and will 1 or ask for more information. Commissioner McCoy asks Commissioner Jerbic to forward the emails to Captain Binder to attach for City review. V. APPROVAL OF MINUTES 1. November 13, 2014 ACTION: YES VOTE: YES MOTION: TALLINGER SECONDED: CASCONE 3 to 0 Commissioner Tallinger motioned to approve the minutes of November 13, 2014, with one correction; Commissioner Cascone seconded the motion; votes taken, Commissioner Cascone abstained because he was absent, all else in favor to approve the minutes of November 13, 2014 with the following correction: a. Page 4, VI. (1) "Captain Binder answers that a new law [went into effect] in September..." VI. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool to School (WBC) project (all), the Boltage program (Tallinger), and Surveys to Schools (All) Commissioner Tallinger begins by informing the PSC that over the last forty years, Cupertino has closed five elementary schools and turned them into parks, including Creekside, Jollyman, Monta Vista, Wilson and Herbert Hoover. The city has retained ownership of the property, and is within their rights to convert these parks back into schools if necessary. He believes this would be a good way to reduce the overcrowding within currently open schools and also reduce associated traffic. Commissioner Tallinger reports that he has reviewed the Boltage data from Lincoln Elementary and found it inconclusive and randomized. He asks if any commissioners attended the Principals' Coffee event on December 4th. He also met with the Principal at Regnart Elementary School about moving a CERT ARC to that campus and while he was there he encouraged them to complete the Survey to Schools. The Principal responded that the PSC should send a cover letter detailing the reasons for the Survey and past results. Commissioner Tallinger states that he composed and sent a letter to Captain Binder including such results, asking it to be attached when the SRO deputies distribute the Surveys to the schools. He asks Lt. Cannan to confirm if distribution has occurred, and asks the other commissioners to contact their assigned schools and encourage participation. There is also mention of possibly including CAS information in the SROs' school outreach. Commissioner Tallinger spoke with Zach Knofsinger, Executive Director of Boltage, who told him the Boltage program seems to have more success at the elementary school level because the small prize incentives have greater impact. He also confirmed that the pole units use solar - 0) b rechargeable batteries and Sprint cellular devices to transmit data. Commissioner Tallinger received instructions on how to check and reactivate the machine at Lincoln Elementary School. Lincoln has agreed to reactivate their Boltage program next school year. Costs will include a $150.00 reactivation fee, $950.00 annual fee, possible repair fees, and $115.00 for 100 new RFID tags. Commissioner McCoy asks who will pay for these costs, and Commissioner Tallinger states that he will tell the schools to submit grant applications for coverage of Boltage costs. The Commissioners ask the visiting Kennedy student and his mom about Boltage incentives at his school. Ms. Liu responds that having weekly winners and giving Target gift cards made the program popular among the students in previous years. Her son, Joshua, says the current wrist band prizes are just okay. Ms. Liu also mentions that students who formerly biked to school are now being driven by their parents in reaction to the recent tragedy. Commissioner Tallinger answers a question from Commissioner McCoy, saying that Eaton Elementary is the only school that has outright refused installation of the Boltage program, instead preferring to host up to four different WOW events during the school year. He is encouraging the Teen Commission to coordinate more WOW events, but this year they plan to do only one in March. 2. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner Tallinger insists that the PSC needs promotional items to give-away for encouraging CAS sign-ups. Commissioner Jerbic counters by suggesting they use their relationships with the schools to tap into the established message distribution systems, such as school newsletters and websites, to encourage CAS sign-ups u1 a more efficient and cost- effective way. Commissioner McCoy says they have tried to do that in the last year with little cooperation, pointing out that often the messages sent through school systems compete with or contradict messages sent through CAS. Commissioner Cascone suggests that maybe co- promotion would lead to better message coordination. Ms. Liu, when asked, states that email messages sometimes go unread due to the sheer volume of emails many people receive every day, but parents tend to read any messages printed on paper and sent home with students. Commissioner Jerbic reports that the City is trying to use just one phone number from which to send CAS messages, but cellular networks cannot label the number for caller ID so individuals have to program the number into their cell phones if they want caller ID to work. Commissioner Cascone adds that he is still awaiting a response from Ken Erickson on whether they are allowed to share the CAS sign-up information with the AlertSCC system. 3 VII. NEW BUSINESS Jr ACTION: YES VOTE: YES MOTION: JERBIC SECONDED: TALLINGER 4 to 0 Commissioner Jerbic motioned to change the start time, for the January PSC meeting only, to 7:OOpm due to a schedule conflict; Commissioner Tallinger seconded the motion; votes taken, all in favor to hold the next meeting only at 7:OOpm. The commissioners discuss setting the meeting time for the 2015 year. All agree that 6:OOpm is generally good. Commissioner Jerbic makes a special request to set the January meeting time only for 7:OOpm due to a conflict on his schedule. ACTION: YES VOTE: YES MOTION: JERBIC SECONDED: CASCONE 4to0 Commissioner Jerbic motioned to move the Santa Clara County Fire Department and Sheriff's Office Reports ahead of Old Business on the standing agenda, and to try this modification at the next meeting; Commissioner Cascone seconded the motion; votes taken, all in favor to move the Fire Department and Sheriff's Office Reports to before Old Business on the agenda. Commissioner Cascone proposes that the Fire Department's Report be moved on the agenda to before Old Business, to reduce the amount of time the Battalion Chief must be at the PSC Meetings. Commissioner Jerbic adds a request that the Fire Report is emailed prior to the meeting so that time during the meeting may be more effectively used to ask questions or highlight the points of interest. Commissioners express desire for confidential information to be labeled so clearly. Commissioner Cascone reports that he met with the EMS agency about getting a report on time compliance. They replied that it is a very sensitive topic, analyzed by zone, not by city. However, they may be willing to have a representative come talk at a PSC meeting regarding this topic. VIII. REPORTS 1. Santa Clara County Fire Department Battalion Chief Ron Vega begins by thanking the commissioners for their consideration in moving the Fire Report to earlier in the meeting, and agrees to look into the possibility of emailing the Fire Report through Captain Binder in advance of the meeting. He then mentions that there are four resources assigned to the city who are currently working with a vendor on an upgraded M -Track system being built into intersections to control the signal lights. The system 4 N already in place is an old Opticon System which works based on light receptor information. The new system would utilize GPS technology. They believe this upgrade will help to improve response times and is part of their continual self-evaluation to improve business practices. B.C. Vega then presents the Fire Report for November 2014. He points out the high fire loss, explaining that most of the $412,000.00 was due to one attic fire at a residence on Wilkinson Avenue. A fire started in the residence's attic and grew quite large before it was discovered by the occupants. Firefighters had to cut into some areas to make sure there was no residual fire, so damage all together was extensive. Overall, however, only around 2% of the fire department's calls for service in Cupertino are due to structure fires, and countywide the percentage in only 8%. The majority of calls at 72% are EMS service requests. He also discusses a water evacuation due to fire sprinkler head malfunction that incurred a cost of around $75,000.00. He then answers multiple questions regarding which numbered fire trucks are at which stations. 2. Santa Clara County Sheriff's Office Lt. Cannan begins by updating the commissioners on the status of the investigation for the recent auto -bicycle accident. Investigation has concluded and the case has been forwarded to the D.A.'s Office for review. Information may be released at a later time. He also passes on a message that the Bicycle -Pedestrian Commission voted to not change the age limit for riding bicycles on the sidewalk. Commissioner Cascone is surprised because he says they did not have a quorum last meeting, and asks Lt. Cannan to find out more information on how that was accomplished. Lt. Cannan reports that deputies have been doing active burglary suppression activities on almost a nightly basis. They also conducted a large scale operation with about twenty deputies on December 5th, out of which they made four arrests and dozens of contacts. They plan to schedule additional large scale burglary suppression operations moving forward since it was very successful. On December 27th, there will be a DUI Checkpoint and Lt. Canrian invites the commissioners or CERT members to assist again with logistical matters. The Sheriff's Office has appreciated the past support during similar events. The commissioners decide to volunteer and may seek a couple more volunteers among the CERT members. Lt. Cannan continues, noting there will be DUI Saturation patrols on Saturday, December 131h. He explains the difference to Commissioner Jerbic, saying that a DUI Checkpoint is a fixed location, whereas a DUI Saturation Patrol is when extra deputies are sent out to a City or area with a special focus to search specifically for impaired drivers. Lt. Cannan then reviews the November 2014 report. There were 786 calls for service, 7 of which were Priority One, although 6 of those 7 were residential alarm calls which could have been more appropriately categorized as Priority Two. Their inclusion caused the Priority One response time average to go above the target goal. Among selected crimes, there were 19 residential burglaries similar to the 18 in October. Commercial burglaries decreased, but vehicle burglaries increased significantly which is to be expected during the holiday season when 5 M people more often leave valuables in plain sight in their vehicles. Auto thefts went from 4 in October to 0 in November! In combined patrol and traffic citations, there were 325 moving violations, 145 speeding violations and 344 other, totaling 814 citations for the month. The breakdown of vehicle accidents includes 7 injury accidents, 28 with property damage only, and no DUI accidents although there were 10 DUI arrests. Commissioner Cascone inquires whether any of the moving violations included bicyclists. Lt. Cannan answers that bicycle -involved citations are included.in the report, and 3 of the 35 accidents in November involved either a bicyclist or pedestrian. Lt. Cannan discusses one of the accidents that involved a crosswalk. Commissioner Tallinger reiterates his previous stance that it is unreasonable to insist that children cross extra intersections just to go the same direction as traffic. He believes that they should be allowed to walk or bike the same path to and from school going either direction. 3. Commission Reports Commissioner Cascone states there was no meeting for the Bicycle -Pedestrian Commission. At the Parks & Recreation Commission meeting, since Chair Darcy Paul has moved up to serve on the City Council, there was an interim vote to move Jeff Paulson from Vice Chair to Interim Chair and Dave Fung to Interim Vice Chair. In February they will hold their annual vote for the official replacements. He also reports that the City Council has requested the Parks & Recreation Commission to give recommendations on ranking the components of the Capital Improvement Plan by importance. Their next meeting will fall on January 8t'~, since the 1St is a holiday, and he will not be able to attend as it will conflict with the PSC Meeting. He plans to record and watch the televised version. He also asks about a Form 700 and Commissioner McCoy refers him to the appropriate staff member for assistance. Commissioner Jerbic states the TICC had no quorum for a meeting. He reports that he and Commissioner Tallinger met with the Principal and Vice Principal of Lincoln Elementary School, hearing their concerns about traffic congestion and how the recent accident has heavily discouraged bike riding. Only 4 out of 700 kids showed up for the last Bike Safety Night hosted by the SROs. They also cited examples of adults behaving badly, such as driving off before children are buckled into their seats and encouraging children to jay walk. The Principal would like to acquire signage that states "Drive like your kids live here", and to have a crosswalk and crossing guard added at Imperial and McClellan to mitigate the jay walking. They expressed interest in the blinking light crosswalks, but were told it necessitates a million dollar capital project and is supposedly not effective. He emphasizes that Lincoln is open to the Boltage program, only if it does not have to pay for it. Commissioner Tallinger verifies they plan to submit a grant application at the beginning of the school year. Commissioner Tallinger reports the Teen Commission raised $695.00 for their chosen Giving Tree family, past their goal of $400.00. They will donate the difference to the Giving Tree organization. They are planning an inter -generational event in February, and a WOW event the first week of March. The Library Commission did not meet again. 6 The commissioners discuss the recent approval of over 1400 new residential units to be built in Cupertino, and how the increased population will further strain the school system, emergency response systems, and increase traffic around the city. They express great concern over the possible negative consequences to public safety and wish to discuss the topic in more depth at future meetings. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss the County Fire Report, County Sheriff's Office Report 2. Discuss the PSC sponsored programs. a. Sub -committee for Walk/Bike/Carpool to School Project and Boltage Program 3. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. 4. Discuss Commission/Liaison Reports. X. ADJOURNMENT This regular meeting adjourned at 8:34 p.m. XI. NEXT MEETING The next regular meeting is scheduled for Thursday, January 8, 2015 at 7:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff December 30, 2014 APPROVED BY: oI I D Robert McCoy, Commission Chair Date