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LIB 05-07-2014 Library Commission Regular Meeting May 7, 2014 MEETING MINUTES 1. CALL TO ORDER At 7:02 pm Commissioner Liu called the meeting to order at Cupertino City Hall, 10300 Torre Avenue, in Conference Room C Cupertino. 2. ROLL CALL Commissioners: Jerry Liu, Annie Ho, Ann Stevenson, Adrian Kolb City/County Library Staff. Gayathri Kanth,Nancy Howe Absent: Rose Gryines,Nidhi Mathur Guest: Jerry Tallinger 3. APPROVAL OF MINUTES Commissioner Kolb moved to approve the minutes of the regular meeting of April 2, 2014. Commissioner Stevenson seconded and the motion passed unanimously. 4. WRITTEN COMMUNICATIONS A. Cupertino Community Librarian Report Cupertino Librarian Ms. Kanth shared information about an event enjoyed by ninety hildren and families resented b Chamber Music b the Bay, band Y P Y Y Y comprised of young adults who frequented the Cupertino and Saratoga Libraries as teens. She discussed the Children's Planting Party, where children enjoyed rock painting and planted beans,pumpkins and sunflowers. There was a Poetry Play with haikus with collages. Another popular program that took place was the Fusion 3D Printing Program attended by 96 patrons. A second 3D Printing Program will be offered to outline applications of 3D printing. The ESL class was attended by 80 patrons. Upcoming programs are a Mother's Day picture frame craft project, the Monta Vista Teen Technology Symposium, the Spring 2014 Film Series with Mark Larson which have 30 to 40 regular attendees. Also upcoming is the Friends Book Sale. B. County Librarian Report Ms. Howe mentioned that on May 16th all Libraries will be closed for Staff Development Day which takes place every two years. Signs.will be on Library doors and website. The County Library is in the midst of a budget review with a status quo budget of$38.5 million. Projected property tax increases provided enough funds to cover service levels and cover cost increases. The Summer Reading Program begins June 1St. Ms. Howe discussed the report "Why Summer Reading Programs Matter" from the California Library Association which outlines the importance of reading during the summer. This year the County Library hopes to raise the participation rate of kids who are library patrons. Outreach about the Summer Reading Program includes informing teachers, the school district offices, the Cupertino Scene, Cupertino Courier and the San Jose Mercury News. Block Leaders through Laura Lee will be notified about the program. The County Library is providing placemats targeting Senior Library Services to the Senior Meal Program and meal delivery services. The DIY Energy Toolkits program has been rolled out in all Library locations. The Behavior Policy has been reviewed to be clear about the banning process. New items discussed were E-cigarettes,patrons putting feet on furniture, patrons with bad odor and sleeping on couches when it blocks others. The policy wording was reviewed to be consistent and take action if it is disrupting or disturbing other people. The policy is on the library website. C. Friends of the Library Report The Friends of the Library book sale is approaching and volunteers are needed. Commissioner Kolb will forward any offers to volunteer to the correct person. D. Cupertino Library Foundation Report Cupertino Library Foundation President Eno Sclunidt is traveling. E. Teen Commission Teen Commission has invited commissioners to send a representative to an ice cream social event called Toppings and Topics on May 17 from 11 am— 1 pm at the Cupertino Teen Center. The goal is to invite teens to talk to members of the Commissions and City Government. F. CPLA Membership Renewal It is time to renew the CPLA Membership. The staff will take care of renewing CPLA membership for the commissioners. G. Calendar Review May 14, 2014 Mayor's Meeting(2nd Wednesday of each month at 4pm May 17, 2014 Teen Commission ice cream social "Toppings and Topics" May 17, 2014 Friends of the Library Used Book Sale May 18, 2014 Friends of the Library Used Book Sale June 12, 2014 Cupertino Poet Laureate reading (Euphrat Museum) 5. RIFPORTS A. Cupertino Poet Laureate The Euphrat Museum will host the Cupertino Poet Laureate reading on June 12. The flyer advertising the event will be completed and posted. It was decided not to do a third coffee house reading due to planning constraints. A possible project is an International Poetry Festival potentially in 2015, which would be led by a steering committee of community leaders. A workshop will be offered called "Writing Your First Poem"to draw people who would like to learn how to write poetry. The idea of coding and poetry was brought up which will be discussed at a later date. B. Commissioner Report Commissioner Stevenson thanked Ms. Kanth for the Library Staff's efforts for the Volunteer Reception. She shared that she is meeting with Friends of the Library, the Foundation and Cupertino Library to work on plans for the Anniversary Celebration. They are planning to use the Dewey Decimal system and designing activities and community involvement to go with numbers. Commissioner Ho thanked the Santa Clara County Library and the Cupertino Library for the volunteer event. She talked about the Sustainability Work Plan and four planned events. She discussed flyers for Growing Greener and Block Leaders. There were approximately 50 or 60 children at the toddler program which had a speaker and juggler. There are three more programs scheduled for June, July and September. Flyers for the event are at City Hall. Commissioner Ho attended the meeting regarding the Library expansion. The design company proposed four sets of plans. Everyone voted for the largest proposed option, where the story room could be expanded to seat100 people C. Staff Report None 6. OLD BUSINESS A. Cupertinolibrary.org website Commissioner Liu showed the new website design. He proposed that the mobile-friendly site include more Cupertino focused presence, is maintenance free and help drive traffic to the County Library website. The plan is not to host the site but have it be a portal to direct traffic to other sites—County Library website, Cupertino Foundation, Friends of the Library and the City of Cupertino. After getting the Google Analytics Tracking Code from Ms. Mathur, then visitor data can be tracked. Ms. Kanth reconunended adding a link for Cupertino Library history, similar to the County Library page. Commissioner Liu requested that people email him additional comments about the proposed website design. B. Adopt 2014 Commission Work Plan Commissioner Liu proposed that the Work Plan adoption be postponed to next meeting when Commissioner Grymes is in attendance. 7. NEW BUSINESS A. Library Patron Survey Discuss performing a Cupertino Library Patron Survey to determine what patrons like about the Cupertino Library services. Commissioner Liu wants to have youth provide responses separate from adults. Ms. Kanth raised the idea to provide the survey at the 10"'Anniversary Celebration where 3,000 are expected in attendance and offered to provide Commissioner Liu a copy of the survey Saratoga Library performed. Also mentioned was the possibility of providing incentives or a raffle to patrons who respond to the survey. The Commission could design the survey. A poster can be provided for kids where they can draw or write what they like about the Cupertino Library. An idea about a raffle item is to be Librarian of the Day. 8. AGENDA BUILDING No discussion ADJOURN MENT The meeting was adjourned at 8:49 p.m. u Res ectfll Submitted tozr�, Respectfully /s/Nidhi Mathur Library Commission Liaison