LIB 06-04-2014 City of Cupertino
Library Commission
Regular Meeting
June 4 2014
MEETING MINUTES
1. CALL TO ORDER
At 7:01 pm Commissioner Liu called the meeting to order at Cupertino City Hall,
10300 Torre Avenue, in Conference Room C Cupertino.
2. ROLL CALL
Commissioners: Jerry Liu, Annie Ho, Ann Stevenson, Rose Grymes, Adrian Kolb
City/County Library Staff. Gayathri Kanth,Nancy Howe,Nidhi Mathur
Absent:
Guest:
3. APPROVAL OF MINUTES
Commissioner Grymes moved to approve the minutes of the regular meeting of May
7, 2014. Commissioner Kolb seconded and the motion passed unanimously.
4. WRITTEN COMMUNICATIONS
A. Cupertino Community Librarian Report
Ms. Kanth reported fewer visitors to the Cupertino Library this year than last,
however there were more new patrons in April 2014 than April 2013. There
were fewer programs offered,however almost the same amount of patrons
attending the programs. Total circulation was lower this year compared to last
year. A Book of the Month Club was described which takes place after the
Summer Reading Program and will continue throughout the school year where
children will read one book a month and then answer a question. It is one of
the Library's most popular programs with over 280 participants last month.
The Garden for Kids is another popular program with 60 attendees
participating in the May 22, 2014 program. The Children's Librarians were
involved with outreach to Kennedy Middle School and Sedgwick Elementary
School. A new program called, Lunchtime Librarian was launched at
Sedgwick Elementary School and 40 children attended to talk to the Librarian
and get book recommendations. Many of theirs registered for the Summer
Reading Club. This program may be expanded to other schools. Master
Gardeners and the Spring Film Series with Mark Larson are popular
programs. The Monta Vista Teen Technology Symposium had 137 attendees.
Future library programs include the Summer Reading Program for kids and
adults, the Prototype Your Idea Yourself workshop which is the second 31)
printer class sponsored by the Library Foundation and telescope viewing with
a retired NASA physicist.
B. County Librarian Report
Ms. Howe reported that Joint Powers Authority Meeting will take place where
the budget and behavior policy will be discussed. There will also be a
proposal for a Subcommittee to review fees, including the non-resident card
fee, which garnered over $400,000 in revenue with 5,000 cards distributed the
first year and $330,000 in revenue is expected this year. An explanation of
reduced revenue could be there have been additional San Jose Libraries
opened and 10,000 free library cards have been provided to non-resident
students. Assembly members have requested that the state budget restore$10
million in funding for libraries so transaction-based reimbursement is still
being discussed.
C. Friends of the Library Report
A written report was submitted by Kathy Stakey.
D. Cupertino Library Foundation Report
A written report was submitted by Eno Schmidt.
E. Others .
None
F. Calendar Review
June 11, 2014 Mayor's Meeting- Commissioner Stevenson will attend
June 12, 2014 Poet Laureate Event
July 2, 2014 Library Commission Meeting
5. REPORTS
A. Cupertino Poet Laureate
Commissioner Kolb reported that Cupertino Poet Laureate, Jennifer Brown
will conduct a workshop called, "Write Your First Poem. The next Cupertino
Poet Laureate event is on June 12th called, "An Unsung Holiday" and event
will celebrate"Loving Day"based upon the day in 1967 that the US Supreme
Court struck down laws prohibiting different races from getting married. The
celebration is for people who work for racial equality and tolerance and will
have three speakers—Michael Cross, a teacher from De Anza, Bob Dickerson,
a teacher from De Anza and Erica Goss from Los Gatos. The celebration will
be held at the Euphrat museum. Jennifer is requesting a middle school, high
school or college student volunteer assistant to help with organizing the event.
B. Commission Report
Commissioner Liu reported on Mayors Meeting that only three other
Commissions besides the Library Commission were represented at the
meeting—Bicycle Pedestrian, Fine Arts and Public Safety. One thing on the
agenda was asking why more people don't attend the Mayor's meeting. The
meeting time is causing issues for most people so the compromise is to meet
at 4:30 pm. The Fine Arts Commission is holding a Distinguished Artist
Contest and it has put together a photo book of art and sculpture in Cupertino.
The Bicycle and Pedestrian Commission is doing a survey about why people
walk and bike to school. The Public Safety Commission discussed the
PulsePoint app and funding issues. There was discussion about the Stevens
Creek dam and how it would fare in an earthquake. They are planning to put
up warning signs in the inundation area.
Commissioner Liu shared information about the Library attendance,programs
and website. In May, Perkins +Will hosted an input gathering discussion of
different design ideas for the Civic Center redesign. There will be a public
meeting in July so the public can share their thoughts..
Commissioner Ho attended a Library stakeholder meeting where Perkins+
Hill discussed the Teen Center and Library floor plans. The book drop
unreadable screen issue was raised and Ms. Howe indicated that the issue
needs more study. There isn't sufficient budget and there may not be vendors
that provide the needed solution with a window that leads to a conveyor belt.
She asked architects to study the solution again. The remote book topic is not
presently on the discussion table.
The Library Planning Committee for the Tenth Anniversary involves people
from Friends of the Library, the Library Commission,the Cupertino Library,
the Foundation and Mayor Wong. The celebration will take place on October
18, 2014 from 12 to 4 pm and booths with activities will be related to the
Dewey Decimal System, though Ms. Kanth indicated that the Library will be
trying to get community involvement in other manning booths in the Civic
Center Plaza. CEEF, Planetree, and the Library with Reading Programs and an
eBook demo will be mannin g booths.
C. Staff Report
Ms. Mathur reported that there is a Budget, Public Hearing, and City Council
Meeting on June 10, 2014. There is a General Plan Amendment(GPA)
workshop on June 28, 2014 in Community Hall at 6:45 pin. The City Council
will hear Civic Center ideas in July.
6. OLD BUSINESS
A. Cupertinolibrary.org website
Commissioner Liu modified the website based upon comments from past
meetings. The reason for the website is to host a website for the Commission
and the Friends.
C. Discuss 2014 Commission Work Plan
Commissioner Gryines moved to approve the Work Plan. Commissioner Kolb
seconded the motion.
D. Library Services and Expansion Survey
Commissioner Liu proposed that the commission should be a liaison with the
community and sponsor a survey for Library patrons to determine what
matters to theirs and possibly do this survey in conjunction with the Story
Room Expansion and the Tenth Year Anniversary. Possibly the Library
Commission could plan this survey on an annual basis. He proposed to ask the
conununity about what they envision in a Library of the future. A contest
where kids submit drawings of a Library of the Future was also discussed.
There was a suggestion to work with Cupertino Poet Laureate and the winner
of the Distinguished Artist contest to comment on their ideas of the Library of
the Future. There was discussion surrounding utilizing survey monkey,paper
submissions, survey design, and teen volunteers from the Teen Advisory
Board and funding sources for this survey.
7. AGENDA BUILDING
City Council presentation about programs
Request Katy Jensen to report on Civic Center project
ADJOURN MENT
The meeting was adjourned at 8:45 p.m.
Respectfully Submitted
/s/Nidhi Mathur
Library Commission Liaison