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LIB 08-06-2014 City of Cupertino Library Commission Regular Meeting August 6 2014 MEETING MINUTES 1. CALL TO ORDER At 7:03 pin Commissioner Liu called the meeting to order at Cupertino City Hall, 10300 Torre Avenue, in Conference Room C Cupertino. 2. ROLL CALL Commissioners: Jerry Liu, Annie Ho, Ann Stevenson, Adrian Kolb City/County Library Staff Gayathri Kanth,Nancy Howe,Nidhi Mathur Absent: Rose Grymes, Guest: Jerry Tallinger 3. APPROVAL OF MINUTES Commissioner Kolb moved to approve the minutes of the regular meeting of July 2, 2014. Commissioner Liu seconded and the motion passed unanimously. 4. WRITTEN COMMUNICATIONS A. Cupertino Community Librarian Report Cupertino Librarian, Gayathri Kanth, reported that circulation numbers are down,however programming is well-attended with one thousand more people accessing programs last month compared to last year. The Library's challenge is to connect programming with materials. Ms. Kanth believes that the circulation numbers are down due to music streaming. Regarding outreach events, last year there were five events with 83 people in attendance. Compared to last year, this month there were nine events with 160 at one event. Volunteer hours declined because the Library is asking for a three month commitment from volunteers. The surm-ner reading program participants exceeded those from last year. A highlight was the teen program called, "The Crime Scene Investigator Workshop."Upcoming programs are "Plant Mysteries,"more summer reading and the "Code First Workshop." Ms. Kanth invited Conunissioners to another program called, "Cupertino Library: Heart of the Community"which will be a panel of library leaders. Panelists include Santa Clara County Librarian,Nancy Howe,past Community Librarian of the Cupertino Library, Marianne Wallace, and Susan Fuller, former Librarian for the Santa Clara County, as well as a former Cupertino Community Librarian. The panel discussion will be held Sunday, August 24th from 1:00 to 3:00 pm. Last year there were 91 programs that had over 100 attendees. A magician program had over 400 attendees. Commissioner Liu brought up the fact that if the new Story Room had capacity of 100, there would be programs that would not be able to be accommodated by the room. Ms. Kanth mentioned that if the room capacity were at 100, there would be an average of eight programs per month that would be over capacity. If the room size would accept a capacity of 125, there would only be three programs per month that would be over capacity. Anticipated attendance for the Library 10111 Anniversary is 4, 000 to 5, 000 people. B. County Librarian Report At the Saratoga Library on September 6111, there will be an attempt to break the Guinness Book of World Records for the most number of people balancing books on their heads. The current world record is approximately 960 and the Saratoga Library is attempting to have 1,200 participants. Invitations were sent out for the September 26th dinner at Hakone Gardens. C. Friends of the Library Report No written communications. D. Cupertino Library Foundation Report No written communications. E. Others Nidhi Mathur from the City of Cupertino brought up a prograin that fonner Mayor, Barbara Rogers, supports called, "Design Challenge: Aging-in-Place, Silicon Valley."There will be a design challenge on September 30111 from 9:30 am to 4:00 pm at the Quinlan Community Center to create new awareness about aging-in-place. F. Calendar Review Wednesday, August 13, 4:30—5:30 pm Mayor's Meeting Tuesday, August 19—Proclamation awarded to the Cupertino Library Wednesday, August 27—Commissioners' Dinner Thursday, October 30—JPA Meeting Friday, September 26—Hakone Gardens Dinner to support the Bookmobile 5. REPORTS A. Cupertino Poet Laureate The Poet Laureate, Jennifer Swanton Brown, will do a monthly report of events and outreach. Commissioner Kolb will provide that information to the other Commissioners. Ms. Brown will contact Commissioner Stevenson to detennine contacts who plan events, such as the Diwali Festival and the Lunar New Year, to tie into an international poetry concept. Commissioner Liu will put a link on the Cupertinolibrary.org website pointing to the Poet Laureate website. Ms. Mathur ordered business cards for Ms. Brown. Ms. Brown will be speaking to the Commission at a future date. B. Commission Report Commissioner Stevenson previously forwarded a written report to the Commissioners about the Civic Center Master Plan — Community Workshop she attended on July 30, 2014. Different options of underground and above ground parking were discussed. Commissioner Liu attended the saine meeting and discussed issues about the Teen Center, potentially moving the Emergency Operations Center to the Sheriff s Substation and the Story Room expansion. C. Cupertino library.org Report Coininissioner Liu reviewed the website with the other Commissioners. He reported that he added library description verbiage to the Cupertinolibrary.org website. Ms. Kanth offered to review the text. Commissioner g Liu uses Google to track the number clicks to the site. He will add news about the $10,000 library donation and provide links to new stories about the Library. Google Analytics is used to analyze the data and provide demographics. He showed 3,000 clicks and last month there were 7,500 visitors last month. The average time spent on the site is approximately 30 seconds. Google Plus is a social network and it has incorrect infonnation about the Library closing time. Commissioner Liu will make corrections to the site. Ms. Kanth will contact Google Plus to notify them about the mistakes. C. Staff Report Nidhi Mathur reported on update of the Cupertino City Website and provided Commissioner's copies of wireframes of the proposed site. She will forward a soft copy of the plans to get Commissioner's feedback. Ms. Kanth asked if school and library information can be addressed on the site. Ms. Mathur will incorporate that information in the design. There will also be social media and mobile apps incorporated on the site. Ms. Mathur also mentioned that she will be releasing an app called, Mobile 95014. She mentioned the apps already in existence are: Trees 95014, Ready 95014, Eats 95014. The Cupertino City Council is providing the Library a proclamation for the 10th Anniversary Celebration and will also include the Santa Clara County Library 100th celebration. Ms. Mathur invited Commissioners to attend the City Council meeting to see Ms. Kanth accept the proclamation on behalf of the library. Ms. Mathur will send an email to Commissioners and Santa Clara County Library, Nancy Howe, inviting them to the City Council Meeting. Pictures from the event can be posted on the Library website and Facebook. 6. OLD BUSINESS A. Mayor's meeting Commissioner Kolb emailed a written report to the Commissioners. B. City Council presentation about library programs The Commissioners agreed that they should provide a Library report to the City Council; possibly October 28th. It was offered that summer reading numbers, new programs from the County Library Report, award for Jukepop, 10th Anniversary can be discussed at the meeting. C. Library patron survey Commissioner Liu shared about the survey and said he would like the feedback on what people like about the Library. He wants to capture a geographic breakdown of the users, services they like, things they'd like to see improved on and potentially comments about future offerings. He commented three sections could be put in a survey where patrons could respond—Like (what they like about the Library), Wish(improvements) and Wonder(future possibilities). There was discussion about whether the survey should have multiple choice questions in addition to an area for patrons to provide a free response answer. Ms. Mathur will review past City surveys to see if there is any information about the Cupertino Library. There was a lot of discussion about the design of the Cupertino Library 10th Anniversary survey. To get demographic information, it was suggested that patrons can identify their region on a color coded map or provide landmarks that they can identify they live near. Commissioners agreed to send survey ideas to Nidhi Mathur and she can circulate them to all Commissioners. There will be a survey tree at the Library Anniversary where people pick up a colored paper from a box, which they fill out and tie onto a tree. The idea of providing an incentive for filling out the survey was raised—book keychain with logo,banner or depiction of the Library building. 7. AGENDA BUILDING Library survey—old business ADJOURN MENT The meeting was adjourned at 8:52 p.m. Respectfully Submitted /s/Nidhi Mathur Library Commission Liaison