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PSC 08-14-2014 CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEE'T'ING MINUTES Thursday, August 114, 2014, 6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner Huang called to order the regular meeting of the Cupertino Public Safety Commission at approximately 6:00 p.m. on Thursday, August 14, 2014 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California!95014. II. ROLL CALL Commissioners Present: Andy Huang Robert McCoy Bob Cascone Gerald Tallinger Steven Michael Jerbic Commissioners Absent: None Staff Present: Lieutenant Jim Cannan, Banta Clara County Sheriff's Office Staff Absent: Battalion Chief Wally Finck, Santa Clara County Fire Department(late) Others Present: Shailee Samar, Monta Vista High School Green Society Rizwanulla Mohammed, Monta Vista High School Green Society Jim Yoke, EOP Coordinator for the Santa Clara County Fire Department III. ORAL COMMUNICATIONS There are no Oral Communications presented. IV. WRITTEN COMMUNICATIONS There are no written communications to-discuss at this regular meeting. V. APPROVAL OF MINUTES 1. July 10, 2014 ACTION: YES VOTE: YES MOTION: JERBIC SECONDED: TALLINGER 5 to 0 Commissioner Jerbic motioned to approve the minutes of July 10, 2014, with no corrections; Commissioner Tallinger seconded the motion; votes taken, all in favor to approve the minutes of July 10, 2014 with no corrections. However, Commissioner Tallinger requests a notation regarding,the statement on page three about the absence of stethoscopE�s and BP cuffs in the emergency medical bags located around Cupertino. He states that stethoscopes are already included in the regular inventory of all new blue medical bags and is surprised it was not found when needed. lo 1 VI. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool to School (WBC) project(all), the Boltage program (Tallinger), and Surveys to Schools (All) ACTION: YES VOTE: YES MOTION: JERBIC SECONDED: CASCONE 5 to 0 Commissioner Jerbic motions to separate the WBC and Boltage programs under distinct sub-committees, headed by Commissioners Cascone and Tallinger, and to modify the agenda to reflect such; Commissioner Cascone seconded the motion; votes taken, all in favor to create two sub-committees and list them on the agenda. Commissioner Huang adds two requests: Action item one is that Commissioner Cascone presents the Bicycle and Pedestrian survey results at the next PSC meeting to summarize key concerns behind parents' decisions to drive children to school instead of letting children walk, bike or carpool. Action item two is that Commissioner Tallinger reports on discussions with Kennedy and Lincoln regarding their Boltage programs, plus talks with Commissioner McCoy and Sedgewick about starting a Boltage program. Shaile Sanar returns With a presentation about the multi-school WOW (Walk One Week) event coordinated by The Green. Society at Monta Vista High School, to clarify questions that arose during previous PSC meetings. When the Cupertino Teen Commission decided not to handle WOW events during the last school year, The Green Society at Monta Vista High School decided to step up. Their goals were to expand the program to multiple schools as one big event, to give more independence to each school, and to reduce costs. In April, they added schools in Sunnyvale, San Jose and Saratoga. Only five Cupertino schools sought PSC Grant funding, including Collins, Eaton, Garden Gate, Regnart and Lincoln. The other schools covered costs with their own funds or other grants and some had left-over prizes from past events. Ms. Sanar states they gave each school an information packet outlining different event models: the traditional prize model where only a few students win prizes, or the community model in which all students receive something, usually food. Since the WOW events are not traditionally successful at the High School level, the food for all motivation is more effective and creates more excitement. They also sent customizable flyers and posters to the participating schools to make marketing the event easier. Ms. Sanar continues, stating that they did collect results for.the five schools requesting PSC grants. At Eaton, 52% of students participated at least one day of the event, and 44% did so all week. At Collins, 400 students participated all week with 500 students participating in total. They listed a question on flyers asking "how did you get to school before WOW?" At Collins, 100 students arrived as solo kids in cars and at Garden Gate it was 57 students. Eaton, which has held WOW.events in the past, garnered the best results, whereas it was a new event for Lincoln and results were understandably not as great. Mr. Mohammed jumps in, reviewing the positive feedback they received from students and teachers at various schools, and apologizing for the mistakes they made in processing receipts and data. He offers their plan for the new school year: start contacting schools in January, apply for grants in February, collect current data in March, hold the event in April and collect more thorough data during the event, then analyze the data and collect all documentation in May for submission. They also would like to involve more students, decrease costs further, and pull together a better presentation including a summary of all receipts and individual breakdowns for each school. Commissioner Huang asks whether they plan to have another fall event, but Mr. Mohammed answers that they would like to focus on the spring event, not rush things and do a better job overall. Commissioner Tallinger requests that they get themselves on the agenda for the Teen Commission who will be re-taking oversee of WOW events this school year. Commissioner Jerbic asks what happens if it rains during the event week, and Ms. Sanar remembers past years in which other schools just increased marketing for carpooling rather than walking/biking. Commissioner Huang requests that Ms. Sanar email him her power point presentation and also instructions on whom the checks for each school should be made out to, either the PTA,.the school or the organization. Commissioner Tallinger discusses his summary of findings regarding the Survey to Schools. It does not include the most recent survey this Spring. He points out that Kennedy has the best numbers for walking and biking, probably due to their use of the Boltage program. He notes that Faria uses the most carpooling, and Stevens Creek's numbers look very poor. Commissioner Huang explains that there is a steep hill affecting the Stevens Creek campus, wind Faria is comprised of mostly non-local students that must be driven in. Commissioner Tallinger would like to recommend the Safe Routes Program to these schools, extend the Boltage program to more campuses, and plan public education talks by the Sheriff's Office at PTA meetings. He plans on writing an article about this in the Cupertino Scene for October/November, and would like to involve the Bicycle and Pedestrian Commission to host safe biking seminars. He also suggests checking for safe bike; storage at schools, and expanding the WOW program. Ms. Sanar offers a suggestion, to pair deputies with Bike Club high school students and do safety talks at elementary/middle schools to increase excitement:about walking and biking among younger students. Commissioner Jerbic interjects to say that the PSC should be more precise and figure out what the actual problem is to solve. He believes that parents are choosing to drive their kids to school every day, rather than the more convenient and less expensive option of allowing their children to walk or bike, and that needs to be addressed before any lasting change will result. Commissioner Tallinger says the Bicycle and Pedestrian Commission performed a survey to parents a few months ago, and the resulting reason may have. been safety concerns. Commissioner Huang agrees, saying that kids often would prefer independence but parents are concerned about safety. He adds that the WBC program was questioned a few years ago, but the city decided to continue it :o create a trial period each year to help parents resolve their misgivings in letting kids walk or bike to school. Commissioner Jerbic highlights his hesitation in trying to change parents' decisions about their children's safety, and would recommend caution since there may be valid reasons or unresolved safety issues. He suggests maybe focusing on driver behavior; encouraging drivers to be more courteous would have positive effects. Commissioner Huang asks what they-think is the most important item the PSC should focus on. Commissioner Tallinger answers to expand the Boltage program, and Commissioner,Jerbic answers to define the problem. Regarding the Boltage Program, Commissioner Tallinger reviews points about the technology and purpose. He states the price range for a new installation is between $7-10,000, and about $1,000 annually for maintenance. He mentions the possibility of seeking corporate or organizational sponsors to reduce the cost, and insists that the program needs to be promoted actively every year to the schools. Commissioner McCoy would like to see involvement by the Bicycle and Pedestrian Commission, and possibly pool resources. Commissioner Jerbic views $7-10,000 as a large expense, and questions whether it will really solve. the root problem. Commissioner Huang states that they should focus on moving the existing device from Lincoln to Regnart since that cost would be minimal, and suggests they modify the agenda by creating two subcommittees to handle WBC and Boltage. Commissioner Jerbic agrees to contact the PTAs of Kennedy and Lincoln to secure updated contact information. 2. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: NO MOTION: N/A ;SECONDED: N/A 0 to 0 Lieutenant Cannan mentions two recent activations of CAS. One was for a missing person at risk due to medical issues. The second was due to a gas leak on Blaney Ave. The Sheriff's Office worked, directly with the Fire Department to secure the area, evacuating two nearby apartment complexes and asking people at The Biltmore to shelter in place. The first message was sent to a select group with a push for verification that they received the message. There was a follow-up message sent later giving the all clear. It was sent to a larger group, so there were complaints that some people did not receive the first message. VII. NEW BUSINESS Jim Yoke begins discussion about Cupertino's EOP Draft, the Fire Department and Disaster Service Council's emergency operation services plan. He says it has been through numerous revisions, but a complete version is imminent and then revisions may begin for future updates. The important thing is to produce a basic emergency plan that applies to current standard practices today; appendices and addendums may be added later. Ms. Atwood has signed off, and the City will vote on the plan's approval on September 2, 2014. He also states that commissioners may communicate any related questions or ideas directly to him. He is aware of Commissioner Jerbic's concerns regarding the private sector and risk quantification, and looks forward to discussing them further when able. Commissioner McCoy requests that the PSC be added to the email distribution list for updates, since they have not been included so far. Mr. Yoke will ask Ms. Atwood for approval. Commissioners then ask questions about various items not included, and Mr. Yoke explains that since this document applies to five cities (not just Cupertino), it must be more standardized. Therefore items were omitted, such as Citizen Corps specifics because Cupertino is the only city with an operational rather than administrative corps. This document serves to unite different entities in emergency situations so that they may work together successfully. Perhaps more items may be standardized later, but this needs to reflect how things are today. VIII. REPORTS 1. Santa Clara County Fire Department Battalion Chief Wally Finck reviews the Fire Report. Response times improved slightly last month, fire loss was only$50.00, and calls for service included mostly auto accidents, gas leaks and EMS needs per usual. Recently, Santa Clara County Fire Department has sent multiple units out through mutual aid for wild fires to Mendocino, Sierra Foothills, Wiskeytown, and close to the Oregon border. Some officers were injured with burns but they have maintained consistent staffing. He mentions a fire in an elevator shaft at Vallco recently, which gave an opportunity to practice unifying command with the Sheriff's Office, and discussed their 'Haz Mat' response for gas leaks. He denies any negative affect on response times due to Apple construction traffic, saying that firefighters are trained to deal with and avoid high traffic areas but Apple has kept them well informed daily of traffic matters in the area. Commissioner McCoy inquires whether PulsePoints App users have been arriving to medical emergency calls before the Fire personnel arrive. B.C. Finck heard of a good save in Campbell, not sure if it was PulsePoints generated, but has not heard anything specific to Cupertino. He knows that many firefighters have the app on their phones and often get initial call alerts about 20 seconds before they are dispatched. However, call information often changes in those first few seconds and some calls get downgraded to less urgent situations. 2. Santa Clara County Sheriff's Office Lieutenant Cannan first reports about significant recent arrests. The Sheriff's Office arrested three suspects tied to multiple commercial burglaries, at least seven in Cupertino and more in five other jurisdictions. They had been targeting tea houses and using a crowbar. The Sheriff's Office later that same night arrested four suspects involved in multiple vehicle burglaries, two local individuals and two from out of the area. Lt. Cannan then reviews response times. The average response times in July were as follows: 5.5 minutes for Priority One calls for service, 6.5 minutes for Priority Two and 10 minutes for Priority Three. Among selected crimes in July, there was 1 robbery, 15 residential burglaries, 19 commercial burglaries (which should go down now that key burglars have been arrested), and only 20 vehicle burglaries due to good police work targeting vehicle burglars. There were 9 reports of grand theft, 6 auto thefts, 1 case of vandalism, and 6 cases of identity theft. There were 3 reports of domestic violence, 1 simple or aggravated assault, and 3 sexual crimes. 4 5 Among 794 combined traffic and patrol citations, there were 260 moving violations, 219 speeding violations and 315 other violations. July also included an average number of DUls at 8, no DUI accidents, and 35 property damage only accidents. Instances of injury accidents have reduced in the last few months from 15 in May to 10 in June, down to now just 5 for July. 3. Commission Reports ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner McCoy reports that he received a call from a representative at the Capital, asking about his experience working with PulsePoints. Congrossman Honda plans to take a proposal to the House Committee to establish a nationwide version of the; PulsePoints App system. Commissioner Tallinger discusses the parking proposals he learned of at the Library Commission meeting, as part of the Civic Center Expansion Project. He was dismayed by the possibility of placing an underground parking structure below the cricket field, and believes there would be tremendous safety issues. Commissioner McCoy clarifies that it is one of two plans being considered, the other of which includes a two level parking structure where just, a standard parking lot is now. He adds that statistical data shows underground parking facilities are more safe than well-lit above ground parking facilities because criminals want to avoid getting trapped and therefore caught. Commissioner Jerbic reports on the recent TICC meeting. He first relays a request to add caller ID information to outgoing CAS messages so that residents know where calls are originating. Currently messages come Fisted as an odd phone number. Commissioner McCoy offers to follow-up. Next, the TICC has requested information about the current percentage of households enrolled in CAS. Commissioner Huang states that information is available through the city, but he remembers it at around 1500 out of 60,000 residents. Third, Commissioner Jerbic relays the TICC's interest in learning more about the sensor camera monitoring system they assume is utilized at the dam. The commissioners explain it is outside city jurisdiction and under water district control. Mr. Yoke adds that all county dams are monitored by a few different agencies including Parks personnel, Fire personnel and Water District personnel. He is unaware of a camera system. Lastly, Commissioner Jerbic reports hearing an oral presentation by Cupertino's IT Manager at the TICC meeting. He was very impressed with the information she presented and would like to officially request that she be added to the PSC agenda at the earliest convenience to review that which pertains to public safety. Commissioner Tallinger seconds the request and Commissioner Huang says the next step is to get approval from City Council. As a quick summary, he states that she argues for a survivable way to interconnect the EOC, City Hall and the Sheriff's Office in the event of an emergency, from the perspective of communications and public safety, in light of the challenges she faces in sharing information between the city and the county. Commissioner Jerbic also voices an idea of the PSC collaborating with the TICC to make this issue more visible. Commissioner Huang reports only that the Housing Commission meeting was again canceled. Commissioner Cascone reports on the recent Mayor's Meeting. The Bicycle and Pedestrian Commission will host a bike rodeo, with appearances fromi the Sheriff's Office and Fire Department. They also expressed interest in working with the PSC on safety issues, such as adding more green bike lanes and widening existing lanes. The Parks & Recreation Commission met offsite for a workshop and did not make this known on the website. However, he learned they intend on changing the name of this commission due to the renaming of city departments. Also, he heard discussion about the Master Plan in general as they have 50 capital projects currently in progress. The Fine Arts and Library discussed nothing related to public safety, and the Mayor asked everyone to remind fellow commissioners about the annual Commissioners' Dinner next week. One general plan proposal he heard about is to place another hotel near Vallco, at the old Bank of the West lo:atiom Also, the VTA has plans to change the HOV lane on 85 into a toll lane. Commissioner Cascone states that he reported about the last WOW event, CAS and PulsePoints, and refreshing school contact information. f Commissioner Cascone then lets the other commissioners know that County Communications has rejected his request for statistical data regarding number of calls for service and their disposition, plus number of transports vs. releases on scene, stating that they do not believe that information will be of use to the PSC. He says the next step would be to contact the EMS agency directly to request the information, if the PSC would like him to pursue it, and Commissioner Huang indicates affirmatively. Commissioner Cascone did, however, receive a power point presentation through email from the Director of County Com which he will review and pare down. They may be able to send a presenter to a PSC meeting, and commissioners are welcome .to do a sit-along beside dispatchers. Ride-alongs on ambulances may be more difficult but possible. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss the PSC sponsored programs. a. Sub-committee for Walk/Bike/Carpool to School Project and Survey to Schools b. Sub-committee for Boltage Program 2. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. 3. Discuss the County Fire Report, County Sheriff's Office Report, and Commission/Liaison Reports. X. ADJOURNMENT This regular meeting adjourned at 9:46 p.m. XI. NEXT MEETING The next regular meeting is scheduled for Thursday, September 11, 2014 at 6:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff August 19, 2014 APPROVED BY: Andy Huang, Commission Chair Date 6 r i