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PSC 07-10-2014 j s CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Thursday, July 10, 2014, 6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner Huang called to order the regular meeting of the Cupertino Public Safety Commission at approximately 6:05 p.m. on Thursday, July 10, '91.014 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Andy Huang Robert McCoy Bob Cascone Steven Michael Jerbic Commissioners Absent: Gerald Tallinger Staff Present: Captain Ken Binder, Santa Clara County Sheriff's Office Staff Absent: (Santa Clara County Fire Department Battalion Chief) Others Present: Paul Petach, Block LeadEfr Barbara Rodgers, Quota International representative, former-Mayor of Cupertino Pam Reed, The Forum Pooja Baxi, The Green Society at Monta Vista III. ORAL COMMUNICATIONS Commissioner Huang begins by recognizing Paul Petach, far south Block Leader in Cupertino, for his help in collecting CAS and Alert SCC sign-ups during the Dam Inundation Zone drive. He was assigned 28 homes to contact, but in fact reached 36 homes, of which 23 answered the door and 18 agreed to sign-up. Commissioner Huang thanks him for his assistance and presents him with a hat donated by the Red Cross. Mr. Petach happily accepts and then takes the opportunity to thank the Sheriff's Office for their expanded coverage during the 4t" of July event. He saw remarkable improvement in public compliance with barricades and detour signs simply because of more law enforcement presence. Barbara Rodgers, of Quota International, invites the PSC to their annual aging forum event, on September 30. This year is planned to be more interactive, breaking attendees into small groups to explore ideas on how to implement home improvements for aging citizens to extend their time of independent living at home. She hopes at least one PSC Commissioner will attend. Captain Binder mentions that the Sheriff's Office hosted 19 pedestrian safety classes last year, largely directed toward aging residents. Mr. Petach adds that he teaches a class called "Refuse to be a Victim" and has discovered a safety issue in which local Home Owners' Associations are preventing resident members from installing safety devices at their homes due to aesthetics. For example, there is a specialized security window that can replace a standard peek window and allow residents with aging or impaired vision to more clearly see who is at their front door. He is aware of HOAs blocking residents from installing these safety devices. Ms. Rodgers agrees this would be a good topic to explore at the upcoming event. 1 Pam Reed of The Forum in Cupertino expresses a formal thank you to the PSC for supporting their local events such as Age a Champion and the Health Fair. The attendance at these events by the PSC, Sheriff's Office and Fire Department was much appreciated. IV. WRITTEN COMMUNICATIONS There are no written communications to discuss at this regular meeting. V. APPROVAL OF MINUTES 1. June 12, 2014 ACTION: YES VOTE: YES MOTION: MCCOY SECONDED: CASCONE 4 to 0 Commissioner McCoy motioned to approve tlne minutes of June 12, 2014, with no corrections; Commissioner Cascone seconded the motion; votE;s taken, all in favor to approve the minutes of June 12, 2014 with no corrections. VI. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool to School (VY'BC) project (all), the Boltage program (Tallinger), and Surveys to Schools (All) (WOW event at Multiple Schools in April) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Pooja Baxi submits collected receipts from the remaining schools that participated in the multi-school WOW (Walk One Week) event coordinated by The Green Society at Monta Vista High School. She only has statistics for four elementary schools out of the ten grant applications, estimated by teachers after the fact. At Lincoln, they reported 160 students participating and 23 students being driven solo to school. At Eaton, they reported 315 participating and 88 solo driven. Garden Gate reported 336 participants and 57 solo driven, and Collins reported 500+ participants with 250 solo driven. She notes that The Green Society focused on helping schools new to the WOW concept, but was short on help all around. They also decided to not hand-out paper surveys to save paper waste, but it lead to statistical collection problems. Commissioner Huang pointing out that the lack of comparative data, as requested by Commissioner Jerbic from the previous month's meeting, was short of the conditional grant agreement. Further, since The Green Society hosted a WOW event earlier in the school year, students cannot claim ignorance of the requirements. Commissioner McCoy concurs, stating that unless the conditions are met, he does not feel the PSC can authorize reimbursement for the receipts. Ms. Baxi says that she will go back to her peers, make sure the data is sorted out, and submit the numbers by the next meeting. Commissioner McCoy requests that the numbers are submitted at least a week before, for review and to save time. Captain Binder adds a request to note which school each receipt is for, since the City sends a check to the school, not the parents, and he reminds hE�r there is a $500 limit for each school. Commissioner Huang clarifies for next year that the WOW results should include a summary page so the city understands what it is paying for, listing every participating school, the expense, and stats for before, during and/or after the event. He also requests They submit only receipts up to $500.00 as stated in the grant application. Commissioner Tallinger is absent, so there is no update for the Boltage program. There are no Survey to Schools data to discuss either. .2 2. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: YES MOTION: HUANG SECONDED: MCCOY 3 to 0 (1 abstained) Commissioner Huang motioned to officially tell the Citizen Corp that a stethoscope and blood pressure cuff need to be immediately placed into all trauma bags in trailers and in the ARCs, for the MRC. Commissioner McCoy seconded the motion; votes taken, Commissioner Cascone abstained due to his leadership role in the Citizen Corp, all others in favor to tell the Citizen Corp to immediately add these basic medical tools. Commissioner Huang discusses two recent events. First, the Dam Inundation Zone Sign-up Drive was successful, gathering nearly 300 new entries. The volunteers numbered 35, divided into 10 teams. They collected 278 sign-ups on June 14, and then 118 on June 28. Commissioner Huang says the cell phone should be moved to primary contact position on the form with home phone secondary. Spaces on the form should be enlarged as well. Second, they discuss the Fourth of July Celebration. Commissioner Jerbic worked at the morning event and gathered 50 sign-ups. Finding the iPads too slow, he moved to paper collection. He says there should have been a sign for the booth, to identify it as PSC, so he made one instead. He found it effective to walk the line of people and have them sign-up while they waited. Commissioner Huang mentions that the PSC should request the city make a sign for the PSC to use at events, identifying them and including the city logo. Commissioner Cascone worked in the afternoon, gathered 20 sign-ups, and also found the iPads too slow. He points out it was very impractical to expect people to come up with a username and password when they are at an outdoor fireworks event. He also found it helpful to `pre-screen' the crowd by going around and talking to people, sending them to thE� booth if a Cupertino resident. There were lots of people from San Jose, Campbell and Saratoga for which CAS is irrelevant. Commissioner Huang worked in the evening, and reports one iPad failed to connect with the cellular network. He had four sign-up lines going in parallel, ran out of the glowing necklace giveaways, and gathered a total of 351 sign-ups. Commissioner Huang updated the new Commissioner Jerbic on the technical challenges. Although volunteer has compiled all the sign-ups gathered on paper into a spreadsheet, it may only be uploaded to AlertSCC. The CAS system is a GIS database constructed on addresses, not names, and it requires a username and password for security. Although requires more information for intake, this makes a much more effective system for messaging. The Alert,SCC system is based on names, so when one tries to send a message to a particular area in a polygon on a map, it takes too long for the system to populate the addresses in that grouping. Commissioner McCoy suggests they tell the Everbridge vendor their concerns, and inquire how other customers are handling the username and password obstacle. Commissioner Jerbic suggests printing out postcards to give people signing up, to set their expectations correctly on access and timing. Commissioners then discuss at length the roles and expectations of the Citizen Corp, how it exists to support the Sheriff's Office and County Fire Department for the City. The commissioners agree that the objectives of each group (CERT, MRC, CARES) need to be reviewed for the next event, beginning at the planning stages, so that everyone is on the same page. One significant example of impaired logistics occurred when there was a medical incident at the; Fourth of July event and the trauma bag for the MRC was missing stethoscope and blood pressure cuff. Also, during the Dam Inundation Zone Outreach, a woman became injured and was transported in a private vehicle, after the PSC clearly established procedures about reporting any injuries and informing the County Fire personnel on scene to respond. Commissioner McCoy suggests that the City Council should investigate the Citizen Corp, identify deficiencies and rebuild the program. Commissioner Cascone adds that the expectation set years ago was that County Fire would oversee and managE! the Citizen Corp. Now that County Fire has pulled back 3 resources and attention, the City needs to enhance the command structure of the Citizen Corp. He also informs the PSC that there are new regulations i'or DSWs (Disaster Service Workers) at the State level, for which guidance is still being formulated. VII. NEW BUSINESS There is no new business to discuss at this regular meeting. Vlll. REPORTS 1. Santa Clara County Fire Department There is no Fire Department representative to issue a report at this regular meeting. 2. Santa Clara County Sheriff's Office Captain Binder reviews the response times for May, as June is not yet available. There were 886 calls for service, 873 of which were within set guidelines but 13 of which were over by an average of 21 seconds. Therefore, the average response time for Priority One calls for service was 5.5 minutes, 6.5 minutes for Priority Two and 11 minutes for Priority Three. Residential burglaries went down from 18 to 10, and commercial burglaries decreased from 12 to 7, but there was an increase in vehicle burglaries. All were crimes of opportunity, such as a laptop in open view on a vehicle seat. Auto theft decreased to 3, vandalism decreased to 7, ID theft decreased to 4, but domestic violence cases jumped to 7. Assaults remained at 2 and there were no reported sexual crimes. In combined patrol and traffic citations, there were 353 moving cites, 24 speeding,cites and 279 cites for other violations. There were 10 DUls, 10 injury accidents, 29 property damage accidents and 1 DUI accident. Commissioner Cascone asks whether there has been an increase in citations surrounding the Apple construction on Wolfe and Homestead. Captain Binder answers that there has been no related increase in accidents. 3. Commission Reports ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner Cascone reports that the ambulance company contracted with Santa Clara County has had another change in management, and he believes the new structure is more solid and well-placed. He again passed on the PSC's request for statistical reports presented by a representative and the possibility of ambulance ride-alongs for the commissioners. The Parks and Recreation Commission has had no meetings since last report. Commissioner Jerbic says the TICC canceled the last two meetings, and he has had no contact from former-Commissioner Lim regarding her schools' information. However, he reports going on a ride-along with a Sheriff's deputy recently, and was very impressed with the discretion and judgment displayed by the deputy. The shift was uneventful, but contained steady calls for service, and he was enlightened to the difficulties of arresting certain drug offenders due to the specific outline of laws. He took away the message that residents should not be afraid to call for deputy assistance, because they really do enjoy serving the community. Commissioner McCoy attended the Mayor's Meeting. The Library Commission is still working on producing a city art catalog, now as a Shutter-fly book. There are about 47 art pieces across the city. The Fine Arts Commission awarded three emerging artists recently, and will present them at the Fall Festival. The Planning Commission is working on a plan amendment with a housing element combined. It is available online for public input. Community Services opened a new trail on Stevens Creek, and are planning a park at Lawrence Expressway and Mitty Way with a trail that will connect to Main Street. AT&T and Scifi were awarded a city contract. The Bike-Pedestrian Commission will host another rodeo, and a 4 s new bike lane is opening near Stevens Creek and Rodrigues. Commissioner McCoy says he expressed his dismay to the Mayor that the PSC is not viewed as a stakeholder for city planning meetings. Other commissions have been invited to meetings that the PSC has not. Also, he complained that the city calendar continues to have mistakes; he missed the Steering Committee meeting because it did not appear on the calendar. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss the Walk/Bike/Carpool to School Project, Boltage Program and Survey to Schools. 2. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. 3. Discuss the County Fire Report, County Sheriff's Office Report, and Commission/Liaison Reports. X. ADJOURNMENT This regular meeting adjourned at 8:40 p.m. XI. NEXT MEETING The next regular meeting is scheduled for Thursday, August 14, 2014 at 6:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff July 21, 2014 APPROVED BY: Andy Huang, Coininission Chair Date 5