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PSC 05-08-2014 CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEE-rING MINUTES Thursday, May 8, 2014, 6:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner Huang called to order the regular meeting of the Cupertino Public Safety Commission at approximately 6:02 p.m. on Thursday; May 8, 2014 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Andy Huang Robert McCoy Gerald Tallinger Bob Cascone Commissioners Absent: (Vacant Seat) Staff Present: Captain Ken Binder, Santa Clara County Sheriff's Office Staff Absent: Santa Clara County Fire [department Battalion Chief Others Present: Jay Cena, Block Leader and CERT member, former PSC Commissioner Brock Carpenter Steve Hill Gary Sepulveda III. ORAL COMMUNICATIONS Jay Cena and Brock Carpenter speak about their concern over multiple recent burglaries on Green Leaf Drive in Cupertino. As Block Leader, Mr. Cena plans to organize a group and go door-to-door, to raise awareness of the recent burglaries and ask neighbors to be more observant for suspicious people, vehicles and activity in the area. Captain Binder adds that could have a deputy attend and give a presentation on basic burglary prevention. Mr. Cena states that he will do so, and has already had a lot of contact with deputies regarding these issues. He inquires if there are any new details about possible suspects, offering his own guesses. Captain Binder answers that there is no new specific information, but that it is not a new trend and Cupertino has far less burglaries than many adjacent cities. Captain Binder urges people to call 911 whenever they see a person or vehicle that doesn't belong so deputies can check it out. Residents are most likely to spot anything out of place in their own neighborhood. IV. WRITTEN COMMUNICATIONS There are no written communications to discuss at this regular meeting. V. APPROVAL OF MINUTES 1. April 10, 2014 ACTION: YES VOTE: YES MOTION: TALLINGER -'-:)E=CONDED: CASCONE 3 to 0 1 i Commissioner Tallinger motioned to approve the minutes of April 10, 2014, with no corrections; Commissioner Cascone seconded the motion; votes taken, Commissioner Huang abstained because he was absent last meeting, all others in favor to approve the minutes of April 10, 2014 with no corrections. Commissioner Cascone requests that the minute> be emailed to all commissioners the day before each meeting so they have more time to review before voting at the meeting. Captain Binder agrees to do so. VI. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool (WBC)to School project, the Boltage program, and Surveys to Schools (All) Kennedy Middle School ACTION: YES VOTE: YES MOTION: HUANG S•E.CONDED: CASCONE 4 to 0 Commissioner Huang motioned to approve a grant of$500.00 for the annual Boltage awards at Kennedy Middle School, on the condition that the coordinator submits a report to show the changes in student participation from the beginning to the end of the school year. Commissioner Cascone seconded the motion; votes taken, all in favor to approve this conditional grant. Commissioner Huang presents an email from former-Commissioner Lily Lim, on behalf of Kennedy Middle School, regarding the Boltage program. Each year, Kennedy submits a grant application towards the end of the school year for their Boltage program awards. The student RFID data is tracked through. Boltage all school year, the school coordinator dE�termines who the winning student(s) are, and they use grant funds to provide awards for the student(s). This year's coordinator is new to the program and was given incorrect information. She has already purchased and distributed the awards, and tried to just submit the receipts for reimbursement. Therefore, Ms. Lim assisted her in filling out the proper application and requests that the PSC consider approval for this annually anticipated grant. There is notation that the check should be made out to the Kennedy PTA. The commissioners also discuss the fact that former- commissioner Daniel Nguyen still has the only password into the Boltage database. Commissioner Huang tells Commissioner Tallinger, who previously agre=ed to take over this duty, to contact Mr. Nguyen again and relay the urgency that he pass on the pertinent information. Commissioner Huang.follows up on the proposal at the last meeting regarding funding a WOW week event at multiple schools based on the recent model from Monta Vista High School. He confirmed that Lawson is participating. Commissioner McCoy confirmed with Sedgwick, and with Regnart although their event will take place the following week. Commissioner Cascone confirmed with Collins and Garden Gate. Commissioner Tallinger confirmed with Eaton, but says that Hyde will consider hosting the event next year. Captain Binder voices concern that the grant applications for each school are just photocopies of the original Monta Vista application with differffit signatures at the bottom for the various schools. He emphasizes that this is not acceptable, and would like each application to be filled out properly with the details for each school, since these applications Eire turned in to the City for funding approval. After more discussion Captain Binder revises this requirement: to allow each school to submit a detailed summary of their event when they submit their receipts and statistics, instead of re-doing the applications. Captain Binder also noted that three applications are for schools which have not confirmed participation yet: Cupertino High School, Lincoln and Kennedy. Since one condition of the grant approval last meeting was to receive confirmation from each school that thE)y will participate, the commission must assume at this point that these three schools do not intend to receive receipt reimbursement. Captain Binder asks the commissioners to bring all WOW event receipts and reports to the Sheriff's Substation as soon as they receive them so he may expedite submittal to the City. Also, each commissioner must ask each school to whom the check should be made, typically either the school itself or the school's PTA since the City will not endorse a check to an individual. Commissioner Tallinger interjects that the Teen Commission plans to resume action monitoring the WOW programs at schools next year, and he intends to coach them on getting paperwork and approvals completed early to avoid a similar last minute situation. 2 2. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: YES MOTION: TALLINGER S,E=CONDED: MCCOY 4 to 0. Commissioner Tallinger motioned that the PSC purchase signage to call out their sign-up activities and increase visibility, for use at all future events. Commissioner McCoy seconded the motion; votes taken, all in favor to purchase a total of 9 laminated signs through Sign-o-Rama, for a cost of $252.00 plus sales tax which will be included on a revised quote, for use at all future sign-up events supporting CAS and AlertSCC. Commissioner Tallinger expresses dismay at not having any signage at the recent Earth Day and Bunny Fun Run events for the CAS/AlertSCC sign-up booth. He wound up making a temporary sign, but believes permanent professional signs are needed. He obtained some quotes, and submits them for discussion at this meeting. He proposes purchasing six laminated signs that would utilize the City's existing A-frames, plus three laminated banner-style signs that would slide into the plastic sleeves attached to the City's existing 10ft. pop-up tents used for event booths. The signs could be stored in the portable trailer that already travels to each Cupertino event containing the A-frames, etc. Commissioner Huang asks if the signs could be ready before their next sign-up event in June, and Commissioner Tallinger answers yes, Sign-o-Rama is a local company with a quick turn-around and he could pick up the signs in person to avoid shipping fees. The preferable quote shows just the cost of items, totaling $252.00, so Commissioner Huang asks that a revised quote be emailed to Captain Binder to include the sales tax and reflect the true total cost. Commissioner Tallinger presents copies to the commissioners of the articles he,has written to appear in the Cupertino Scene and the Cupertino Courier. He highlights his monthly Simply Safe article in the Cupertino Scene's May edition, featuring emergency preparedness apps and also sign-up to CAS. Commissioner Huang requests that he write a full article on the.PulsePoints App for the Simply Safe July edition. He also requests that Commissioner Tallinger ask Commissioner McCoy to review the article before submission, and Commissioner McCoy offers help in obtaining PulsePoints graphics if needed. Commissioner McCoy mentions that he has requested information on how many people have signed up for the PulsePoints App. So far, he was forwarded a snapshot of active users in Santa Clara County that listed around.17,000 users. Commissioner McCoy inquires whether anyone present has heard of"The Unstoppables", a group of five children in Fourth Grade who have been educating other students in various schools about Emergency Preparedness. At the recent City Council Meeting, the group did an impressive choreographed presentation and asked the Mayor to start a CERT program for children. This group will be in a booth next to the PSC at the Fall Festival this year. Commissioner Huang presents two emails regarding the PSC's sign-up success-. The first is from Robert Kim at the City of Cupertino, showing statistics for CAS sign-ups which clearly show significant increases that directly coincide with the PSC's activity at two recent events (Earth Day and the Bunny Fun Run). Mr. Kim congratulates the PSC for their positive impact in increasing sign-up registration. The second is from Santa Clara County, stating that as of April 8, 2014, Cupertino stands at 13.6% resident registration to AlertSCC, with the City of Palo Alto still trailing closely behind at 13.2%. Commissioner Huang expresses pride that the PSC's efforts have sionificantly increased sign-ups to CAS, AlertSCC, and hopefully PulsePoints. VII. NEW BUSINESS (NONE) 3 VIII. REPORTS 1. Santa Clara County Fire Department There is no Battalion Chief in attendance at this meeting to present the April Fire Report. 2. Santa Clara County Sheriff's Office Captain Binder starts by informing the commissioners that the City Council plans to host interviews for the open PSC commissioner's position on June 10, so there may be news at the next PSC meeting. He reports that the Sheriff's Office is gearing up for the big annual Fourth of July event in Cupertino, meeting with the City next week. Steve Hill, a visitor, mentions that he is the CERT coordinator for that event this year. Also, deputies are busy tonight assisting in Los Altos Hills' traffic control surrounding the President's visit. Captain Binder reports the Sheriff's Office met all established response time goals. There were 8 Priority One calls for service, averaging 3.5 minutes, Priority Two calls averaged a Kittle over 6 minutes, and there were 396 Priority Three calls for service averaging 11 minutes response. April brought no robberies, but there were burglaries: 18 residential, 13 commercial and 19 vehicle burglaries. In warm weather, people tend to leave windows and doors open sometimes for fresh air, which presents more opportunities for crime. Vandalism and domestic violence reports remained steady, but identity theft and simple aggravated assaults decreased and there was only one report of sexual assault. In combined patrol and traffic citation statistics, there were 452 moving citations, 214 speeding citations and 461 non-moving citations, totaling 1127 total citations written in April. He also reports 7 DUls, 5 injury accidents and 27 property damage only accident. Commissioner Huang asks about the results from the Distracted Driver Campaign, and Captain Binder states that he is awaiting a final report, but on the first day he knows there were about 38 citations \Arritten. Commissioner Huang also points out how the Sheriff's Office successfully utilized the CAS system recently to alert locals to a major car accident on Hwy 85 that caused all traffic to be diverted onto surface streets. He states that there were a number of different events going on that day and many people received the message in time to avoid the area, which was a good use of the system. 3. ' Commission Reports ACTION: YES VOTE: NO MOTION:N/A c)ECONDED: N/A 0 to 0 Commissioner McCoy reports that the Planning Commission is in the process of approving a residential work space at the former gas station site at 10121 N. Foothill Blvd., but multiple people have voiced concern that there is no controlled crossing there. It is a dangerous area for pedestrians and bicyclists, with no crosswalks or lights and many big work trucks driving by at high speeds. The .developers said they would "enhance" pedestrian safety, maybe with a light. Commissioner Cascone reports that the Bike/Ped Commission will have a budget to work with next fiscal year, and they are not currently interested in PSC Reports. The Parks & Recreation Commission is doing interval updates to the Quinlan Center in an effort to update it and hopefully increase usage. Commissioner Tallinger reports the Teen Commi:3sion counted about 880 attendees at the recent Bunny Fun Run, and they asked him to remind Commissioner McCoy about the Toppings & Topics event on May 17 from 11:00— 1:00 at the Teen Center. Their last meeting of the school year will be May 28. Commissioner Huang reports that City Hall is requesting feedback on the plans for the Civic Center. Commissioner Tallinger recommends the PSC have a representative at the planned meetings. Commissioner Huang agrees to forward the email from Captain Binder and whoever is available to attend 4 T 4 L each meeting may go. He reminds the PSC thai: the next Mayors Meeting will be Wednesday May 14 from 4:00—5:00, and suggests that Commissioner Cascone attend since he has not been to one yet. Commissioner McCoy asks Captain Binder if Sheriff's deputies could be issued city radios for big events to facilitate better and quicker communication between law enforcement and event staff. Captain Binder answers it would be better to appoint a deputy as; liaison and post him/her to the command post to relay messages. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss the Walk/Bike/Carpool to School Project, Boltage Program and Survey to Schools. 2. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. 3. Discuss the County Fire Report, County Sheriff's Office Report, and Commission/Liaison Reports. X. ADJOURNMENT This regular meeting adjourned at 7:45 p.m. XI. NEXT MEETING The next regular meeting is scheduled for Thursday„ ,June 12, 2014 at 6:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff May 14, 2014 APPROVED BY: Andy Huang, Commission Chair Date 5