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PSC 03-13-2014 u CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Thursday, March 13, 2014, 7:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner Huang called to order the regular meeting of the Cupertino Public Safety Commission at approximately 7:01 p.m. on Thursday, March 13, 2014 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Andy Huang Lily Lim Gerald Tallinger Bob Cascone Commissioners Absent: Robert McCoy Staff Present: Captain Ken Binder, Santa Clara County Sheriff's Office Battalion Chief Carol Miller, Santa Clara County Fire Department Ken Ericksen, Citizen Corps, City of Cupertino Staff Absent: None Others Present: Pooja Paxi, Monta Vista Junior, Officer of the Green Society Rizwanulla Mohammed, Ivlonta Vista Junior, Co-President of the Green Society Pam Reed, The Forum at Rancho San Antonio III. ORAL COMMUNICATIONS There are no oral communications to discuss at this regular meeting. IV. WRITTEN COMMUNICATIONS There are no written communications to discuss at this regular meeting. V. APPROVAL OF MINUTES 1. February 13, 2014 ACTION: YES VOTE: YES MOTION:Tallinger SECONDED: Cascone 4 to 0 Commissioner Tallinger motioned to approve the minutes of February 13, 2014, with no corrections; Commissioner Cascone seconded the motion; votes taken, all in favor to approve the minutes of February 13, 2014 with no corrections. VI. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool (WBC)to School project, the Boltage program, and Surveys to Schools (All) 1. h Eaton Elementary School ACTION: YES VOTE: YES MOTION: Tallinger SE=CONDED: Lim 4 to 0 Commissioner Tallinger motions to approve the Walk One Week event grant for Eaton Elementary School in the amount of $500.00.; Commissioner Lim seconds the motion; votes taken, all in favor to approve a grant of$500.00 for the Eaton Elementary April 2014 W.O.W. event. Visiting students, Ms. Paxi and Mr. Mohammed of The Green Society at Monta Vista High School, present a grant application on behalf of Eaton Elementary School. As discussed at the February PSC meeting, they would like to encourage other schools to follow their successful model for Walk One Week (WOW) events. They did in fact reach out to multiple schools, but received low enthusiasm responses. Many schools have already planned out their own WOW events for this school year and do not wish to plan another this year. Ms. Paxi was very surprised by the lack of response and plans to reach out much earlier for the next school year. One obstacle is how they first approached the Administrative Staff at various schools and were quickly turned away. Next time, they plan to contact the school student clubs and PTSA first to gain interest and momentum. However, Eaton Elementary School has jumped on board, scheduling a WOW event this April to match the Monta Vista event. Ms. Paxi states that they are available to help in the planning of Eaton's WOW event, but will not be able to physically help at the event since they will be busy with their own. Commissioner Huang emphasizes the need to collect data numbers the week before the event and the week after the event to show whether there is any impact on students' transportation habits. Commissioner Huang also instructs Captain Binder to take the original application directly to Ryan at the City of Cupertino, who will hold it until all reimbursable receipts are received to make a payment. This should allow the City to process this application sooner. Commissioner Lim states there are no updates regarding the Boltage program, and Commissioner Tallinger confirms there are no updates regarding Survey to Schools since former Commissioner Nguyen has not been available to meet with Commissioner Tallinger and transfer information. 2. Discuss participation in the Alert SCC Program, the CAS Program, and the Pulse Points App (Huang/McCoy) ACTION: YES VOTE: YES MOTION: Cascone SECONDED: Tallinger 4 to 0 Commissioner Cascone motions to approve an estimated expenditure of $1,500.00, plus $2,500.00 separately held in reserve in case of equipment damage, for the PSC's June 2014 resident sign-up promotion event for CAS; Commissioner Tallinger seconds the motion; votes taken, all in favor to approve $1,500.00 in support of this event and to reserve $2,500.00 to cover possible equipment damage. Commissioner Huang presents a proposal to organize an event in June promoting sign-ups to CAS among the 2,000+ residents in the Cupertino flood inundation zone, to prepare for emergencies involving the local dam. Mr. Ericksen found a poor response percentage in this area using CAS during the drill last October. Commissioner Huang is concerned that the 911 database is probably incomplete because many residents canceled their landline phones in favor of using only cell phones. He proposes that over the course of the first three weeks of June, block leaders and neighborhood watch volunteers spread the word about CAS signup, and then CERT/MRC/CARES members and Commissioners go door-to-door to encourage residents to sign-up. Mr. Kitson at the City of Cupertino now requires all residents to sign-up directly online, avoiding the need for data-entry volunteers, and will make available their tablets from City Hall. The Emergency Council may offer five additional tablets, but volunteers will need to use their personal tablets beyond these through the City. Commissioner Huang suggests allocating a reserved budget amount in case any tablets are damaged during the event. 2 o• Commissioner Huang plans to offer prize incentives for the volunteers who sign-up the most residents. Winners will choose between a First Aid Kit from the Red Cross, and a high-visibility green hat. Since residents must sign-up online, the volunteers must keep track of their sign-ups on paper listing each address and having the resident initial to verify. Commissioner Huang assumes volunteers will spend about 10 minutes per household securing resident sign-ups, and he assumes a large percentage of block leaders, neighborhood watch volunteers, and CFRT/MRC/CARES members will be available for this event. Therefore, he projects surpassing the targE!t goal of 500 sign-ups. He requests help in submitting an article to the Cupertino Courier to promote this event in advance. Captain Binder offers to compose and submit an article. He also expresses interest in having Mr. Kitson promote the event through television and/or radio messages. CommissionEr Huang emphasizes that Captain Binder needs to officially request permission for this event from the City Manager at the regular meeting, so that it may be added to the official calendar. The commissioners discuss other upcoming events where the PSC could hold a booth to encourage resident sign-ups to CAS. Commissioner McCoy volunteers for the Big Bunny Run on April 19, Commissioner Tallinger may volunteer for Earth Day on April 5, Commissioner Huang has already volunteered for July 4, and Commissioner Cascone suggests sending someone to Field Day with Mr. Ericksen's approval. Commissioner Huang and Commissioner McCoy are also working on obtaining brochures for the Pulse Points App to hand out at CERTHCARES booths, and Commissioner McCoy is working on CPR Training Information to distribute from the same booths. VII. NEW BUSINESS 1. Discuss possible change to start time for future Public Safety Commission meetings. ACTION: YES VOTE: YES MOTION: HUANG SECONDED: TALLINGER 4 to 0 Commissioner Huang motions to change the start time for future Public Safety Commission meetings from 7:OOpm to 6:OOpm; Commissioner Tallinger seconds the motion; votes taken, all in favor to change the PSC meeting's start time to 6:OOpm, effective next meeting on April 10, 2014. 2. Discuss invitation to The Forum's Annual Health Fair. ACTION: YES VOTE: YES MOTION: HUANG SECONDED: CASCONE 4 to 0 Commissioner Huang motions that the PSC accept the invitation to attend The Forum's Annual Health Fair and work a booth to encourage residents to sign-up electronically to CAS; Commissioner Cascone seconds the motion; votes taken, all in favor to have a PSC commissioner attend and work a booth at The Forum's Annual Health Fair to increase CAS sign-ups. Ms. Reed from The Forum at Rancho San Antonio personally conveys an invitation to the Cupertino PSC to attend the Annual Health Fair on June 7, 2014 from 10:OOam till 2:OOpm. It has been held for ten years running, with changes over time and is now held mostly indoors. There are informational booths for a wide range of wellness topics, including medical, nutritional, safety, taichi and even a fashion show. Healthy snacks are provided but lunch is not served. It is open to the whole community, and even residents from retirement homes in Sunnyvale and Los Altos have attended in the past. Two volunteers are needed to work a booth. Commissioners will check availability to determine who will attend. VIII. REPORTS 1. Santa Clara County Fire Department 3 s- Battalion Chief Carol Miller reviews the February Fire Report. There was a very large total fire loss of $414,525.00, mostly due to a serious two alarm house fire. It started in the garage, traveled to the attic, and the ignition was later determined to be an accidental electric arc. Captain Binder interjects, relaying. praise he heard from many deputies on scene who remarked how well County Fire protected the surrounding homes while getting such a strong fire under control. B.C. Miller reminds the commissioners that the engine numbering system has changed, so the County engines are now 71 at Cupertino Station, 72 at Seven Springs, and 77 at Morita Vista. She touches on response times and points out that the hazardous materials unit is allowed longer response times because it must respond all across the County and needs to verify information before they respond, so they bring the correct equipment. Commissioner Huang inquires again about whether County Fire can give the PSC data regarding how many calls for emergency medical services actually result in transport to the hospital. B.C. Miller states she will follow-up on this question. Commissioner Huang also asks again if there has been any progress in producing a spreadsheet showing data patterns over time. He mentions that he received the monthly data from Chief Cocroft, put together his own spreadsheet with graphs, and turned it over to the Chief, but he has heard nothing further. B.C. Miller promises to follow-up on this question, too. She continues, mentioning the official launch of Pulse Points at a press conference at El Camino Hospital on February 14, 2014. There is info about the App on the County Fire website. Commissioner Tallinger is curious how many people have downloaded the app so far, and Commissioner Cascone says that Apple or Google should have reporting data going to Pulse Points with that information. Commissioner Huang then asks if the 2013 Annual Summary Report for the Fire Department is out yet, and B.C. Miller again pledges to follow-up regarding this question. 2. Santa Clara County Sheriff's Office Captain Binder reviews the February 2014 report, and all response times improved. There were 2 Priority One calls for service, averaging about 3 minutes response out of the 6 minute target. There were 299 Priority Two calls for service, averaging 6.5 minutes out of the 9 minute target, and 399 Priority Three calls averaging 10 minutes out of the targeted 20 minutes. He briefly explains the difference in priority calls for the new commissioners. Priority One means a crime in progress or imminent threat to life or property. Priority Two means something is ongoing or occurred within the last ten minutes, and Priority Three is for older crimes that still require a response to file a report. In February's selected crime statistics, there were 3 robberies, 8 residential burglaries, 3 commercial burglaries down from 9 in January, and 20 vehicle burglaries. He mentions a significant armed robbery in March at a 7-11 around 2:30am in which the suspects stole cash and inexpensive cigars. There were10 cases of vandalism, up from 2 the month before and found mostly on freeway walls. The Sheriff's Office arrested a couple teens found with graffiti tools. There were also 5 identity theft cases, 4 domestic violence cases, and 2 simple or aggravated assaults. In combined traffic and patrol citation statistics, there were almost 1200 total citations issued! Among those were 228 speeding citations, 404 moving citations and 546 non-moving citations. DUI arrests totaled 8, injury accidents numbered 9, non-injury accidents remained steady at 33 and there were no fatal or DUI related accidents. 3. Commission Reports ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 4 Commissioner Tallinger begins his report, stating he visited both assigned schools for the WBC Program. At Hyde Middle School, he inspired his contact to sign up for the Pulse Points App. At Eaton Elementary School, he heard of the grant they are submitting, discussed earlier this meeting. He pledges to keep them posted on upcoming events. Commissioner Tallinger reports that CERT is trying to figure out the best placement for the "ARC", either Regnart Elementary School or Seven Springs. The Teen Commission will host "Toppings & Topics" on Saturday 5/17/14 from 11:00am — 1:OOpm, an ice cream social inviting representatives from each city commission to speak to the teenage attendees and encourage more interaction. They are requesting two volunteers from the PSC. The Library notes that expansion is moving forward, with construction set to begin in early 2015. Plans include a parking garage and new teen center, which will have many implications for public safety including traffic patterns, construction site safety, and possible security concerns. Commissioner Tallinger plans to attend the stakeholders' meetings to stay informed. Commissioner Cascone's report follows. He did not attend the Bicycle/Pedestrian Commission meeting, but learned of many events at the Parks & RecrE!ation meeting which he summarized on paper for the commissioners. The list includes a busy season at Blackberry Farm, a dog park dedication rescheduled to April 3, and Cupertino Day on May 3. Macy's is participating in the Heart Your Park donation drive to benefit Blackberry Farm, there is a Cricket Academy active in Cupertino, and the Next Door Program through social media includes a few Cupertino neighborhoods. Commissioner Huang would like to spread the word that the Housing Commission maintains a list of Below Market Rate homes available in Cupertino, and the income qualification is surprisingly high. There are almost a hundred still available for purchase. He attended the Housing Commission meeting to learn about building plans required by the Bay Area Housing Authority to pace economic growth. Plans must be submitted by 2015, showing where and how tho City will allow units to be built to ensure housing availability. Commissioner Huang believes this topic concerns the PSC because more housing units means more residents, which increases the need for more police coverage. The current plan looks favorable for housing placement, given the new Apple construction. Captain Binder reads notes from Commissioner McCoy who attended the Mayor's Meeting. The Mayor would like someone to begin an educational campaign to inform residents of a surge in mail theft and how to protect their information. Captain Binder assures the commission that mail and identity theft cases have remained fairly steady, but that an awarenE:ss campaign to educate residents on how to protect themselves from crimes of opportunity is a good idea. Captain Binder again agrees to write an article on this topic and submit it to the Courier. He continues Commissioner McCoy's report, stating the City Council would like to be kept updated on WOW events around Cupertino, and the Mayor recently attended the National League of Cities in D.C. Further, the Bike/Ped Commission is working on school surveys, and Macy's will donate 100% of funds collected through Heart Your Park to Blackberry Farm. The TICC confirms that construction is complete for a new cell tower at The Forum, and they want a confirmed map showing all fiber conduit installed across Cupertino and who owns it. Finally, the Library reports that ebook usage is up, and there will be an essay contest soon for the library's upcoming anniversary. Commissioner Huang adds that a cell tower for City Hall may be approved next quarter, and will need approval from County Fire and the Sheriff's Office. Captain Binder plans to bring the new Lieutenant to the PSC meeting for introductions in May. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss the Walk/Bike/Carpool to School Project, Boltage Program and Survey10 Schools. 2. Discuss promotion plans for CAS, AlertSCC and the Pulse Points App. 3. Discuss the County Fire Report, County Sheriff's Office Report, and Commission/Liaison Reports. 5 X. ADJOURNMENT This regular meeting adjourned at 9:15 p.m. XI. NEXT MEETING The next regular meeting is scheduled for Thursday, April 10, 2014 at 6:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff March 25, 2014 APPROVED BY: /0I�y Robert McCoy, Commis n Vice Chair Date /�*p/a�2G''.''G D /-}S �c.®/�r1'T�tip• 6