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PSC 02-13-2014CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Thursday, February 13, 2014, 7:00 p.m. Cupertino City Hall, Conference Room A CALL TO ORDER Commissioner Huang called to order the regular meeting of the Cupertino Public Safety Commission at approximately 7:00 p.m. on Thursday, February 13, 2014 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. Commissioner Huang welcomes two newly appointed PSC Commissioners to this regular meeting, Jerry Tallinger and Bob Cascone. He asks them each to verify that they received and reviewed a document regarding The Brown Act, which governs city commissions to ensure that commission business is only discussed at the regular meetings and never outside of a meeting or among less than a quorum. They both confirm their receipt, review and understanding of the rules. Commissioner Huang then welcomes visitors to the meeting, former PSC Commissioners Daruwalla and Nguyen. He presents them each with a gift to recognize and thank them for their years of service to the PSC Commission. II. ROLL CALL Commissioners Present: Andy Huang Robert McCoy Jerry Tallinger Bob Cascone Commissioners Absent: Lily Lim Staff Present: Captain Ken Binder, Santa Clara County Sheriff's Office Battalion Chief Ron Vega, Santa Clara County Fire Department Staff Absent: None Others Present: Nina Daruwalla, former PSC Commissioner Dan Nguyen, former PSC Commissioner Pooja Paxi, Monta Vesta Junior, Officer of the Green Society Rizwanulla Mohammed, Monta Vista Jumior, Co- President of the Green Society III. ORAL COMMUNICATIONS There are no oral communications to discuss at this regular meeting. IV. WRITTEN COMMUNICATIONS There are no written communications to discuss at this regular meeting. V. APPROVAL OF MINUTES December 12, 2013 ACTION: YES VOTE: YES MOTION: McCoy SECONDED: Tallinger 4 to 0 Commissioner McCoy motioned to approve the minutes of December 12, 2013, with no corrections; Commissioner Tallinger seconded the motion; votes taken, all in favor to approve the minutes of December 12, 2013 with no corrections. (There was no meeting in January 2014.) VI. OLD BUSINESS 1. Discussion of Walk /Bike /Carpool (WBC) to School project (All) Monta Vista High School ACTION: YES VOTE: YES MOTION: McCoy SECONDED: Tallinger 4to0 Commissioner McCoy motions to approve they Walk One Week event grant for Monta Vista High School in the amount of $500.00; Commissioner Tallinger seconds the motion; votes taken, all in favor to approve a grant of $500.00 for the April 2014 Monta Vista W.O.W. event. Commissioner Huang reports that members of The Green Society at Monta Vista High School have submitted a grant application for $500.00 to support a W.O.W. (Walk One Week) event planned on the week of April 21 -25, 2014, which coincides with Earth Week. This will be the second time they organize this event, after the widely successful re- engineered event last semester. Ms. Paxi states that incentives will be the same, including hot beverages and donated breakfast items from local businesses like Boudine Bakery, which was a major sponsor last time. The event inspires students to try alternate transportation methods to school such as walking, biking, carpooling, etc. There is continued support from the Principal, PTSA and student body including various campus clubs. Although this grant is directly for the Monta Vista event, Mr. Mohammed says the goal is to expand this event, to be replicated at eventually 50 Bay Area schools. Commissioner Huang asks if they garnered any lessons from the original event, and if they intend to make any changes this time. Mr. Mohammed states that they learned how to save money on food, by soliciting local business much earlier to donate food, so they have already printed documents to start making contact with businesses like Boudine, Pete's Coffee and Starbucks. Ms. Paxi offers that last time they lacked volunteers to help run the event, so this time they are also reaching out to the campus clubs much earlier to gather enough volunteers. Commissioner Cascone asks whether they produced any statistical data from the last event. Mr. Mohammed replies that they counted about 700 walkers, and visually observed an increase in people walking which he estimates to be at least 10 %, but there were not enough volunteers last time to take accurate tallies. Ms. Paxi adds that they plan to collect data that are more accurate this time on the week before, the week of, and the week after, to more clearly show what impact this event may have on students' transportation habits. Commissioner Huang suggests posting volunteers at all four corners around the school to count incoming students. Commissioner Huang asks Captain Binder to keep the original grant application for now, and reminds the students to keep all receipts and submit them for reimbursement after the event. There is also some discussion of how to divide the eleven Cupertino schools among the current roster of commissioners, so that each commissioner has dedicated contact with a couple of schools. Commissioner Cascone agrees to take over the schools that were assigned to Ms. Daruwalla, and Commissioner Tallinger agrees to take over what was assigned to Mr. Nguyen. Commissioner Huang adds that assignments are eligible to change among all commissioners if needed. Commissioner McCoy intends to continue maintaining the record of contact information for all schools. 2. Boltage Program progress /updates (Lim) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 There is no update on the Boltage program at this regular meeting, due to the valid absence of Commissioner Lim. 3. Report on Surveys to Schools ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Although Mr. Nguyen is no longer a PSC Commissioner, he attends this meeting as a visitor to report the most recent information regarding the Surveys to Schools and introduce the new commissioners to the data. He explains that every October and May, the PSC conducts a Survey to all Cupertino schools to find out how many students are walking, biking, carpooling, and taking the bus, etc. to school at the time. Captain Binder adds that the Sheriff's Office Cupertino School Resource Officers (SRO) drop -off surveys to each school so all teachers can take their counts, and the SRO's pick -up the surveys when completed. The Captain then notifies the appointed commissioner to pick -up the collection from the Sheriff's Substation for data processing. Mr. Nguyen says that the Surveys began in 2009, and this is the 9th completed survey so far. The purpose is to see whether the money given through grants to support W /B /C events at various schools has an effect on the student participation numbers. He states the percentage rate hovers around high forties to low fifties, down slightly/ overall, but that it is hard to say what direct effect the program has had on student habits because association doesn't imply causation. Commissioner Huang interjects that he believes the program funding helps to maintain the rate over time, and that Councilmember Santoro requested a comparison of Boltage data and Survey data to correlate the numbers. Mr. Nguyen does not believe the data can be correlated, because the Survey encompasses all students at every school, whereas the Boltage program is only at one or two schools and students must voluntarily sign up to receive a tag and participate each day. Captain Binder agrees that the data probably would not correlate in a useful way. Mr. Nguyen offers to continue processing data for future Surveys, but Captain Binder maintains that he trains a current Commissioner and then perhaps stay in touch to answer questions if needed. Commissioner Tallinger volunteers to take on this item. 4. Discuss participation in the Alert SCC Program and the CAS Program (Huang) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner Huang begins by reviewing the latest data for AlertSCC and CAS sign -ups. For AlertSCC, Cupertino sign -ups began at 2% in 2010. Through promotion by the PSC, that number tripled to 6% in 2011, and then more than doubled to 15% in 2012. Cupertino is still the leading city within the county, although Palo Alto follows close behind. At the end of 2012, Cupertino acquired the CAS system, and the PSC promotion efforts switched focus, so there was not a large gain in 2013 for AlertSCC in Cupertino. The sign -ups are often still dual, for both AlertSCC and CAS, but the PSC's focus has definitely shifted to CAS. In 2014, Commissioner Huang states that the sign -up target will be the Cupertino residents within the flood inundation zone, due to concern over the local dam. Since many people have discontinued house phone numbers in favor of only cell phones, the PSC will coordinate a special event to make personal contact with the 2,000 zone residents in late spring. He adds that the City has requested a streamlined sign -up process, allowing direct online access, rather than filling out information on a paper that someone else then must enter. This would require the borrowing of tablets or ipads for the event, and City staff to be on hand to make sure the system does not crash while receiving so many entries. Also, the PSC plans to activate CERT, MRC and CARES to help collect sign -ups. Commissioner Huang would like the event to be completed before the annual big push for sign -ups on July 4 th Commissioner McCoy suggests that the Block Leaders should host social events so the PSC can set up Kiosks. Commissioner Tallinger points out that Block Leaders do not cover all residents, and small businesses in the area would probably be interested in signing up as well. However, he sees this as a good opportunity for CERT members to work with block leaders and perhaps recruit new block leaders. McCoy adds that a door -to -door sweep would allow them to identify special situations such as residents that would require assistance in an emergency due to disability. Regarding a possible flood emergency, Ms. Daruwalla suggests instituting a white flag system, so that residents could put a white flag or anything white in front of their house to let rescuers know they are okay and to move on to the true emergencies. 5. Discuss CERT items relevant to the PSC (McCoy) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner McCoy has no updates to present. 6. Discuss Pulse Points App (McCoy) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 Commissioner McCoy shares that the Pulse Points App goes live for Santa Clara County tomorrow, after a dedication ceremony. Captain Binder relays that Councilmember Rod Sinks asked whether AED units will be listed in the App, and Commissioner Huang confirms that will be part of the second phase for this App. Commissioner McCoy offers the AED data he already has collected. Commissioner Huang thanks Commissioner McCoy for being a dedicated resource for this App, and Captain Binder for smoothing communication with County Communications. Captain Binder then states that Fire Chief Kenma deserves most of the credit for working with County Communications and helping to launch this App. Commissioner Huang expresses interest in the PSC getting involved with the promotion of this App among Cupertino residents, possibly to be combined with AlertSCC and CAS promotional events. Commissioner McCoy inquires on the progress for CAS protocols, and Commissioner Huang explains that the new City Attorney now has a new assistant who is working on combining the concerns of the Mayor, City Manager and legal considerations into a finalized protocol. VII. NEW BUSINESS (Huang) 4• 1. Emergency Services impacted by growth of the City ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 There is no discussion of this topic during this regular meeting. Commissioner Huang returns to the review of rules for the two new commissioners, citing earlier discussion of the Brown Act. He states that two commissioners are required in order to propose a new agenda item. One should email the idea to Commissioner Huang, indicating the second interested commissioner, and he will forward the information to Captain Binder. The Captain will then forward it to the City Manager and Staff for approval, since all commissions exist only to assist the City Council. The Public Safety Commission's primary function is to advise the City Council on all areas pertaining to public safety, and the City Manager and Mayor must always be aware of what the PSC is doing and discussing. Commissioner Huang continues, saying that the commission should be acting as a team. Therefore, any opinion a commissioner states in public must be reflective of the team's opinion. Even when prefaced, the public and officials may misconstrue any personal opinion as the PSC's opinion; so it is best to remain neutral, refrain from stating any personal opinions to avoid mis- representation of the PSC, and reports the issues of concern at the following PSC meeting. Regarding the Mayor's Meeting, Commissioner Huang would like all commissioners to attend on a rotating basis. Meetings are always held the day before the PSC meeting, and each city commission is given a strict five minutes to highlight what they are currently focused on, then there is a twenty minute Q &A session.. Commissioner Tallinger asks who decides the subject matter, and Commissioner Huang advises him to review the minutes of the previous PSC meeting and select a couple of highlights. Commissioner Huang transitions the discussion back to listed agenda items, asking Captain Binder to make some revisions for the next meeting. Since Boltage is tied closely to the Walk /Bike /Carpool program, and Surveys to Schools are intermittent but related, Commissioner Huang requests that all school related item be combined into one agenda item, with Commissioner Tallinger assigned to Surveys. Next, he would like Captain Binder to combine discussion of the Pulse Points App with AlertSCC and CAS, since the PSC's role for all three is on the basis of helping to promote these information resources to Cupertino residents. Lastly, Commissioner Huang would like to fold all appointed Liaison Reports into the agenda item that includes Fire, Sheriff and Commission Reports. These changes will condense and streamline the PSC agenda considerably. Commissioner Cascone briefly discusses the next agenda item, mentioned at the December PSC meeting when he was a visitor. The Cupertino., Santa Clara and County Medical Reserve Corps received notice by Federal letter in November about a program to address underage drinking. Since December, the program's target has been clarified to not be teenagers but their parents and the local business leaders, with intent to effect policy changes and awareness. Mr. Jim Yoke of the MRC has taken the lead in trying to coordinate this program among existing programs such as "Every 15 Minutes" and the EMS agency's public safety outreach classes. Therefore, Commissioner Cascone now resolves to remove this item from the agenda. The final agenda item, brought up by Mr. Steve Hill at the PSC's December meeting, is regarding use of an air raid siren in the event of a flood due to the dam breaking. However, those involved with emergency preparation have already explored this possibility, and this item is also removed from the PSC's agenda. VIII. REPORTS 1. Santa Clara County Fire Department Battalion Chief Ron Vega summarizes the January Fire Report. There was one large fire loss, valued around $30,000.00, plus some other small fire losses. The main loss occurred at the Le High plant as employees were demolishing an old rock crusher machine so the estimated value is only for evaluation purposes. Commissioner McCoy asks about an underground fire on Blaney at a residential complex. B.C. Vega says it will probably appear on the February report, but that it was electrical in nature, involved no gas, and PG &E was very much on top of it. B.C. Vega points out on the report that the numbering system for fire apparatuses is changing in February, so all County trucks and engines will be receiving new ID numbers in the 70s and 80s range. Response times are all within normal limits, and EMS response remains a high percentage of their calls for service. He also points out that the Fire Prevention Unit has been steadily busy performing construction inspections and reviE:ws. B.C. Vega then offers a quick list of what the new Pulse Points App includes, such as present and past call information for the county, audio of certain dispatch calls though not in real time, a map of activity, etc. Commissioner Huang inquires how many EMS response calls result in ambulance transport. B.C. Vega agrees to find out if that information may be included on future reports, but supposes it would be difficult to go through every call and document the result. Commissioner Cascor)E� adds that in his experience previously working at County Comm, historically 30% of calls are canceled and 70% result in transport, although few are in critical condition. B.C. Vega also reassures the commissioners when asked that the San Jose lawsuit on County Fire is not having an impact on the performance of County Fire in the field. 2. Santa Clara County Sheriff's Office Captain Binder reviews the December 2013 report and says he will email the January report to the commissioners as soon as possible. Response times were all very good. There were 3 Priority One calls for service, averaging 4.25 minutes response time compared to the 6 minute goal. There were 367 Priority Two calls for service, averaging 6.73 minutes out of 9, and 355 Priority Three calls averaging 11.05 minutes compared to the 20 minute goal. He also points out on the annual review page, it shows that in 2013 deputies responded to over 9,000 calls for service total! In selected crime statistics, there were 2 robberies in December, 8 residential burglaries, 10 commercial burglaries and 12 vehicle burglaries which came down significantly from the previous month. He adds that the Sheriff's Office did some public outreach in December reminding everyone to not leave anything valuable in their cars, :specially in plain view. There were 15 cases of grand theft and 5 auto thefts; looking again at the annual review he points out that there were 55 total auto thefts last year compared to 63 the year bE!fore. December also brought 12 reported ID thefts, 5 domestic violence cases, 3 simple or aggravated assaults and 1 reported sexual crime. He points out to the new commissioners that `sexual crime' in Cupertino usually does not mean rape, but rather a surprise attack with the victim escaping. In combined traffic and patrol citation statistics, there were 256 moving citations; 135 speeding citations and 366 other citations. DUI arrests decreased to 9, injury accidents decreased to 10, non - injury accidents stayed steady at 34 and there were again 2 DUI related accidents. Captain Binder reports there was a DUI Checkpoint set -up in December; he thanks Commissioners Huang and McCoy for showing up to help support that effort. He also mentions there is a new law to differentiate whether DUI citations are due to alcohol or drugs (including prescription drugs). 3. Commission Reports ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 0 to 0 The commissioners discuss which commissioner will be designated to coordinate with each group. Also, the PSC must appoint a liaison to Parks & Recreation, since Ken Eriksen's group now falls under this and he will be unable to come to the PSC meetings moving forward. After more discussion, Commissioner Tallinger agrees to liaise with the Teen Commission and the Library (due to parking /lighting issues), and Commissioner Cascone agrees to liaise with the Bike /Ped Commission and Parks & Recreation. Commissioner McCoy decides to continue with the TICC, add a liaison with the Planning Commission, and attend all City Council meetings to report updates to the PSC. Commissioner Huang emphasizes that a liaison's duty is to observe and report back, and not to express PSC opinions, unless approved in advance, but to identify possible overlaps among issues each commission is addressing. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Discuss the Walk /Bike /Carpool to School Project, Boltage Program and Survey to Schools. 2. Discuss promotion plans for AlertSCC, CAS, and the Pulse Points App. 3. Discuss the County Fire Report, County Sheriff's Office Report, and Commission /Liaison Reports. X. ADJOURNMENT This regular meeting adjourned at 9:39 p.m. XI. NEXT MEETING The next regular meeting is scheduled for Thursday, March 13, 2014 at 7:00 p.m. SUBMITTED BY: Jennifer Roth Executive Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff March 5, 2014 APPROVED BY: 4fp Andy Huang, Commission Chair Date 3(130