LIB 11-04-2013City of Cupertino
Library Commission
Regular Meeting
November 4, 2013
MEETING MINUTES
1. CALL TO ORDER
At 7:02 pm Commissioner Grymes called the meeting to order at Cupertino City Hall,
10300 Torre Avenue, in Conference Room C, Cupertino.
2. ROLL CALL
Commissioners: Jerry Liu, Annie Ho, Rose (, rymes, Adrian Kolb, Ann Stevenson,
City /County Library Staff: Cynthia Wilson, Nidhi Mathur, Gayathri Kanth
Absent: None
Guest: Kathy Stakey from Friends of the Library
3. APPROVAL OF MINUTES
Commissioner Liu moved to approve the minutes of the regular meeting of October 2,
2013 as revised. Commissioner Ho seconded and the motion passed unanimously.
4. PRESENTATION
Kathy Stakey from Friends of the Library reported on Friends of Cupertino Library
and shared the Friends contributed $20,000 to the Measure A campaign. Other
major contributions include the Bookmobile with a $10,000 annual contribution.
Other contributions are $15,000 annually to the Best Seller Collection, $10,000 to
the Library's DVD collection and $5,000 to the Silicon Valley Reads program. The
Friends also contribute regularly to the Summer Reading Program for the Teens
and the Children. This year the Friends purchased backpacks as a reward for the
Reading program Teen participants. They also support the Children's, Adult,
Chinese, Tween, and Teen Book Clubs.
Funds for these contributions are obtained through continuing lobby sales which
brings in $2,200 -2,600 a month. Book sales are another form of revenue, as well as
internet sales that produces $800 -2000 a month. They also have mini Courtyard
Sales which brings in revenue.
The Friends will also donate Poinsettia's for display at the Library.
Library Commission would like to work with the Friends of the Library as part of their
Technology Plan, perhaps working together in regards to the Tech Tool Bar. Kathy
suggested bringing it up at one of the Book Club meetings about reading digitally.
Kathy discussed the importance of having the Cupertino Courier digitalized instead
of the out dated microfiche process.
5. NEW BUSINESS
A. The Commission discussed attending a future Council meeting and discussing
commission business as well as introducing the new Cupertino librarian.
6. WRITTEN COMMUNICATIONS
A. Cupertino Community Librarian Report
Report given by new Cupertino Librarian Gayathri Kanth, discussed how
Cupertino Library was rated a 5 -Star library in the nation. There were 294 new
patrons this month. 71799 people visited the library and the circulation numbers for
adult and teen was 83608 and 132671 was for the children. There were 57
programs last month, 3299 people attended those programs, almost doubling
since last year's attendance.
New upcoming programs include:
Family Game Day, November 27, in the Children's Room
Reading Buddies with animals
Monta Vista Tech Symposium for teen:
Teens Study Days, December 8, 15
B. County Librarian Report
The Santa Clara County Library District's administrative offices will be moving to
1370 Dell Ave.in Campbell. The Library District will host an open house for Library
Commissioners and other stakeholder;; on Friday, December 6 from 3 to 5 pm.
The commissioners will be receiving an invitation soon.. Mark Fink and Jane
Kronchite will be doing a session on Library Advocacy for library stakeholders.
The 2014 Friends, Commissioners, Foundation and Endowment members Forum
will be held on Saturday, February 1, 9 am -Noon. The Forum will be held at the
new Services and Support Center in Campbell, and we will have two speakers who
will discuss both the past and the future of libraries in Santa Clara County: Susan
Fuller, County Librarian from 1985 -2002 and Dr. Sandra Hirsh, Director of the
School of Library and Information Science at San Jose State University.
The Santa Clara County Library Districts Joint Powers Authority (JPA) meeting was
held Thursday, October 24 at 1:30 pm. Main points discussed were adoption of a
resolution to declare the official results of the Measure A election and adoption of
an ordinance levying the tax beginning in fiscal year 2014 -15. The Board also
heard a report on the recent Return on Investment study, funded by Cupertino
Library Foundation and conducted by BERK, which demonstrated that taxpayers
receive as much as a 400% return on investment on library funding. Gilbert Wong
has finished his term as JPA Chair and The Board elected Campbell City Council
member Jason Baker Chair of the JPA Board for 2014, and Saratoga Vice Mayor
Emily Lo was elected Vice Chair.
C. Friends of the Library Report
No written communications — Refer to the presentation by Kathy Stakey
D. Cupertino Library Foundation Report
Written Report submitted by Eno Schrnidt
E. Others None
F. Calendar Review
The Commission suggested adding Mayor's meeting attendance to the calendar.
7. REPORTS
A. Cupertino Poet Laureate.
Discussed the upcoming event that will entail a proclamation for the past Poet
Laureate as well has have key note speaker as well as the introduction of the new
Poet Laureate.
B. Commission Report
1. 2013 Work Plan Elements
Working with Librarian Annapurna in upcoming events was discussed.
Sustainability- Waiting for Erin Cooke on the Environmental speaker series
Outreach- Commissioner Liu to possibly research the Cupertinolibrary.org
website.
2. Mayors Meeting
Commissioner Stevenson attended the November Mayors meeting
and submitted a written report highlighting all the commission's
report. She shared with the Mayor the Library Commissioners are
interested in being involved in the new Story Room renovation. The
major highlight of the meeting was the newly launched Next Door
program. A representative from TICC reported that they have a
contact for KMVT if any other commission is interested in using their
services. The Fine Arts Commission has put together a hard copy of
photos of city art and plans to create a PDF version as well.
3. City Council
Ms. Mathur brought up that it was previously discussed that the Commission would
attend a November City Council meeting. Ms Mathur to research if November 19
City Council meeting would be optimal meeting for the commissioner to attend for
introducing the new Cupertino librarian to the council. The commissioners are
planning to thank City Council for the approval of the construction of the new story
room.
C. Staff Report
1. Ms. Mathur submitted a written report from Katy Jensen, Project Manager, Public
Works Department. Some highlighted points were - capacity of story room was
discussed be 75 based on the input provided by the Mark Fink. The proposed
budget for the expansion is $2 Million over two fiscal years — 1) $500 thousand in
FY2013/14 for design and 2) $1.5 million in FY2014/15 for construction. The
design process will involve discussions with the Library operations staff and the
Commission and possibly other stakeholders to confirm the goals and scope of the
project.
8. OLD BUSINESS
A. Possible Commission Half -Day `Retreat'
No Discussion
9. AGENDA BUILDING
Next Commission meeting will be the first Wednesday in December.
January Library Commission meeting to be held on the second Wednesday on
January 8, 2014.
Commissioner Ho to attend Tuesday, December 3 Mayor's meeting.
Commissioner Kolb to attend January iUlayor's meeting.
ADJOURN MENT
The meeting was adjourned at 8:44 pm
Respectfully Submitted
Nidhi Mathur
Staff Liaison, Library Commission