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LIB 09-04-2013City of Cupertino Library Commission Regular Meeting September 4, 2013 MEETING P41NUTES 1. CALL TO ORDER At 7:02 pm Commissioner Kolb called the meeting to order at Cupertino City Hall, 10300 Torre Avenue, in Conference Room B, Cupertino. 2. ROLL CALL Commissioners: Jerry Liu, Annie Ho, Adrian Kolb, Rose Grymes City /County Library Staff. Cynthia Wilson, Nancy Howe, Nidhi Mathur Absent: Ann Stevenson Guest: Katy Jenson 3. APPROVAL OF MINUTES Commissioner Kolb moved to approve the minutes of the regular meeting of July 3, 2013. Commissioner Liu seconded and. the motion passed unanimously. 3. PRESENTATION Katy Jenson- Council committed $400,000 for Outreach, and property changes. Included in that is underground parking. This will be a two year project. Another budgeted project is a shade canopy for the book drop. As well as a project for an expansion of the Library story room that will hold 75 people, with a possible external entrance. This has been budgeted for over two fiscal years. A fourth project is a conceptual design for an additional parking structure in the parking lot. There will be an intense selection process to choose a design team that will be able to handle the entire scope of all four of these projects. 4. NEW BUSINESS A. Welcome Cynthia Wilson, Acting Cupertino Librarian Librarian Cynthia Wilson was introduced and welcomed to the Library Commission. 5. WRITTEN COMMUNICATIONS A. Cupertino Community Librarian Report In addition to the written report Ms. Wilson discussed database cards for teachers. This is a way for teachers to help local students' access local library databases electronically. Discussed the summer reading program where county wide more than 10,000 readers took part logging over 60,000 books online. In Cup_ ertino over 3,200 readers took part 2100 children, over 700 teens. Outreach - Librarian went to Happy Kids Day and spoke to over 700 people. The Library participated in National Night Out, a crime prevention program. The Foundation had a reception for 2013 S3 Summer Science Winners. Coming Outreach- Cupertino Staff and Library staff will be at the Silicon Valley Fall Festival. Included in the report- circulation this month was over 230,000 items. 11000 volunteer hours, 78000 people visited the library. B. County Librarian Report Measure A- 81.7 % voted ,yes. This has extended the special tax for 20 years. This tax represents about 18 -20% of funding. The Return On Investment Study was entirely funded by Cupertino Library Foundation who allocated $25,000 and worked with library district hired independent consultant auditor -Burk Company. One of the goals was to determine a value to the public library. It was quantified in following way: for every dollar the benefit ratio is $2.50- $5.17. They also conducted interviews around the county and submitted a graph to show the things they could not quantify but show the library's value. It was suggested that this might be of interest to bring before the City Council at a Mayor's meeting. C. Friends of the Library Report None D. Cupertino Library Foundation Report A Cupertino Library Foundation member has been working on a Technology and Art Fusion project that will be held at the library in the spring of 2014. One of the features of interest is 3D printing. It was suggested the Commission get in touch with the Foundation member regarding 3D printing. The technology and fusion project is envisioned as a 3 part series. E. Others None F. Calendar Review October Mayor's Meeting is scheduled on October 1 and will be attended by Commissioner Liu November Mayor's Meeting is scheduled on November 5 and will be attended by Commissioner Stevenson December Mayor's Meeting is scheduled on December 3 and will be attended by Commissioner Ho City Council meeting- It was discussed when the Commission and the Library Foundation should attend the meeting and talk about the ROI report during the Oral Communications section of the meeting. 6. REPORTS A. Cupertino Poet Laureate Commissioner Kolb reported that Poet Laureate Selection Committee is nominating Jennifer Swanson Brown to be the next Poet Laureate for a 2 year term 10/13/2013 — 9/30/2015. There were 3 qualified candidates that the committee interviewed. Commissioner Kolb asked for a motion on the table to approve the selection of the Poet Laureate selection. Commissioner Grymes moved to approve the Poet Laureate nomination. Commissioner Liu seconded the motion. Vote 4 -0. B. Commission Report 1. 2013 Work Plan Elements Commissioner Ho has been speaking to the Rotary and the Realtors Association to support Measure A. 2. Commission Report Commissioner Liu and Commissioner Grymes will be meeting with Megan Wong to discuss her assessment on the Technology Toolbar and some of the ideas that the Commission subcommittee discussed regarding ways to searching for library materials. Commissioner Grymes reported that she talked to the Library Lead for the Technology Toolbar and it was discussed that new training for it are in the works. Commissioner Grymes reported that the one of the public interest with the Tech Toolbar is that using it eliminates library fines. Commissioner Liu discussed how the issue of tablets and smart phones constantly changing may at become relevant to the user friendliness of the Tech Toolbar. Commissioner Grymes reported that she attended the Technology Information and Communication technology workshop. Wi -Fi was one of the topics discussed during the workshop. It was also discussed if laying cable or waiting for wireless options are the way to go in the future. Commissioner Grymes reported City currently have few good mobile apps such as Eats 95014, Next Door and Access Cupertino. 3. City Council C. Staff Report Ms. Mathur reported that the city is hoping to have the Apple project to pass by November. Ms. Mathur has developed an App that showcases Cupertino restaurants. It is called EATS 9.5014. 7. OLD BUSINESS A. Possible Commission Half. -Day 'Retreat" Moved to the next meeting 9. AGENDA BUILDING It was suggested that Carol Frost come in and give a presentation on the 3 year technology plan. It was also discussed the Megan Wong is to come and present, tentatively scheduling for the November meeting. Commissioner Kolb is to schedule the new Poet Laureate to come to the meeting in December. ADJOURN MENT The meeting was adjourned at 8:43 p.m. Respectfully Submitted Nidhi Mathur Library Commission Staff Liaison I -