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FAC 07-27-2010APPROVED MINUTES FINE ARTS COMMISSION Regular Meeting, Conf. Rm. C 10300 Torre Avenue Cupertino C U P E RT I N O Tuesday, July 27, 2010 7:00 p.m. PLEDGE OF ALLEGIANCE At 7:05 p.m., Chairman KC Chandratreya called the meeting to order in Conference Room A, 10300 Torre Avenue, Cupertino, California, and l( ,-d the Pledge of Allegiance. ROLL CALL Present: Chairman KC Chandratreya and Commissioners Robert Harrison, Jessi Kaur and. Absent: Srilakshmi Sitaraman. Staff present: Staff Liaison Kimberly Smith ORAL COMMUNICATIONS - None WRITTEN COMMUNICATIONS Subject: Resignation of Commissioner John Fiegel. Recommended Action: Receive the information, and notify interested parties of vacancy on the commission.. Discussion: Staff Liaison Smith reported that Commissioner Fiegel had moved out of town and had resigned his position on the Commission. The vacancy notice has already been posted and the position will remain open until filled. Interested parties can obtain the application from the City's web site. 2. Subject: Announcement of an application :process for displaying art at the Cupertino Library. o Details are available at: www.cupertinolibrary.org/foundation /art display.html o Application is available at: http: //v fww.cupertinolibrM.org/artistdisplqv artistdisplay Recommended action: receive the information and share as appropriate. Discussion: Artwork will be displayed for a two -month period, and all artists are encouraged to apply. APPROVAL OF MINUTES 3. Subject: Minutes of June 22, 2010. Recommended action: Adopt the minutes as presented Action: Chairman Chandratreya moved and Commissioner Harrison seconded to approve the minutes of June 22 as presented. The ;motion carried unanimously. PRESENTATIONS NEW BUSINESS July 27, 2010 Fine Arts Commission Page 2 4. Subject: Discuss preparations for the all- commissions dinner meeting with City Council on Tuesday, August 17, at 5:00 p.m.in the Quinlan Community Center. The Mayor has asked for responses, totaling five minutes or less, to the following questions: RSVP to tiffaniec@cupertino.org. • What projects or responsibilities currently handled by other commissions could your commission contribute to? • What projects or responsibilities currently handled by your commission could other commissions help with? Recommended action: Discuss and concur on responses, and select one or more representatives to speak on behalf of the commission. Discussion: The commission discussed a number of talking points, including the following. Chairman Chandratreya will present these at the joint meeting on August 17. • Ask the Council and Planning Commission to be sensitive to the arts, stay firm about requiring art instead of allowing developers to pay an in -lieu fee, and consider raising the percent- for -art amount in the future • Make announcements about the Distinguished Artist /Emerging Artist Process in various venues — perhaps provide brochures or talk about it at Library art openings and other community events • If the T- Mobile monopole turns out to be a, success, work with wireless companies for artwork on future antennas • Attend Planning Commission hearings and learn about the developer's intentions in the early stages, before a particular artist has been selected or an artwork concept has been finalized. • Work closely with the Library Commission, Library Foundation, and /or Friends of the Library for additional artwork opportunities in the library building. This may include showcasing the artwork of the Distinguished Artist of the Year, the Emerging Artist of the year, or other deserving candidates. • Collaborate with the Parks and Recreation department to introduce artists into more events such as festivals, the historical :museum, or private events by renters of the facility, such as the Rotary Club. UNFINISHED BUSINESS 5. Subject: Award of Distinguished Artist plaque and check at Shakespeare performance. The award will take place on Sunday, August 15, at 7:00 p.m. at the Cupertino Memorial Park just prior to the San Francisco Shakespeare Festival's performance of "Two Gentlemen of Verona." There will be a reception on the same evening beginning at 6:30 p.m., and the play begins at 7:30 p.m. Recommended action: Note events on your calendars, confirm that presentation will be made by Chairman Chandratreya and Commissioner Sitaraman, and take the opportunity to announce that the artist's work will be on display at the Silicon Valley Fall Festival Show on September 24 -26. Discussion: Chairman Chandratreya confirmed that he and Commissioner Sitaraman will present the award. 6. Subject: Update on the Fine Arts Commission budget and the public art requirement for the PW Market shopping center expansion. Council approved the following budget itf;rns: • $300 office supplies • $50 memberships and dues July 27, 2010 Fine Arts Commission Page 2 • $500 grant for the Fine Arts League of Cupertino to defray costs for the juried art show in the fall • $500 grant for the Distinguished Artist: of the Year • $500 grant for the Emerging Artist of the Year • $1,000 for Fine Arts Commission special events (a $500 increase over last year's budget) • $6,000 grant for the Euphrat Museum, as requested by the Fine Arts Commission, plus an additional grant of $8,500 at the request of the Museum Director. This request was triggered by recent budget cuts at DeAnza College Staff also clarified that the PW Market expansion is required to fulfill their entire public art requirement, and no in -lieu fees will be accepted. Recommended action: Award the $14,500 to the Euphrat Museum of Art. Action: Commissioner Harrison moved and Commissioner Kaur seconded to award the full amount of $14,500 to the Euphrat Museum of Art. The motion carried unanimously. 7. Subject: Discussion regarding `Evolve" project to leverage grant funds and a potential event associated with the "City Arts Day "(first Friday of each October) - continued from meeting of June 22. Recommended action: Determine level of participation. Discussion: The Commissioners reflected upon previous discussions about ways to leverage grant funds, and the proposal named "Evolve" which would entail collaboration with schools, the Euphrat Museum, and other arts agencies, etc. There were some concerns as to whether the original project idea was too large in scale. It was agreed that it should begin on a: smaller scale utilizing an outside organization which would be better equipped to do the ongoing project management. Commissioner Chandratreya noted that he has been in talks with various organizations and perhaps the FAC members would be able to work with these groups in an advisory capacity. The Clerk noted that the FAC budget has $1,000 in funds designated for the special events, and the commission may wish to award funds as a grant if an Evolve organization were to develop. Chandratreya and Kaur volunteered to be the ad hoc committee members for this project, and will inform the FAC membership of any updates. The Clerk said that she would add the item on future FAC agendas as new information becomes available. COMMISSIONER REPORTS 8. Subject: Report from July Mayor's meeting. Recommended action: Receive report. Discussion: No commissioner was available to attend the July meeting. STAFF REPORTS 9. SubLect: Reminder of upcoming Mayor's meeting with commission representatives, 2:00 p.m. on second Wednesday of each month., in Conference Room A. Recommended action: Confirm attendance and select representatives Action: Commission Jessie Kaur will attend the September 14 meeting, and Commissioner Robert Harrison will attend the October 2,6 meeting. July 27, 2010 Fine Arts Commission Page 2 NEWS ARTICLES ADJOURNMENT The meeting adjourned at 8:05 p.m. U "'