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LIB 05-01-2013City of Cupertino Library Commission Regular Meeting May 1, 2013 MEETING MINUTES 1. CALL TO ORDER At 7:01 p.m. Commissioner Kolb called the meeting to order at Cupertino City Hall, 10300 Torre Avenue, in Conference loom B. Cupertino. ROLL CALL Commissioners: ,ferry Liu, Ann Stevenson, Arnie He, Adrian Kolb City /County Library Staff: Mark Fink, Nancy Howe, Nidhi Mathur Absent: Rose Grymes 3, APPROVAL OF MINUTES S Commissioner Kolb moved to approve the minutes of the regular meeting of April 3, 2013. Commissioner Liu seconded and the motion passed unanimously. ORAL COMMUNICATIONS None 5, WRITTEN COMMUNICATIONS A. Cupertino Community Librarian Report th Cupertino Library staff hosted a booth at the April 6 Earth Day where Library staff and PlaneTree Health Information Center volunteers spore and distributed materials to more than 1,000 participants. Silicon valley Stories Video History project worked with De Anza College California History Center, Library Foundation Cupertino Historical Society and CreaT ' and filmed 17 interviews about family /professional history. A copy of the interview will be catalogued and stored at the Cupertino Library, as part of its California, western, Americana (CWA) collection. CreaTV will run a video on their network. Author, Ruoxi Chen spore at Quinlan to over 400 people this event was also promoted by the University Alumni Network in Taiwan. April 51h was the reception to launch the Green@Home Do-R- ourself Dr Tooll it. March statistics 2013 show 75,000 people visited the library, checking out approximately 230,000 items. Over 3,000 people attended programs in March. Library is to sponsor an energizer station for Bile to work Day on May 9h. B. County Librarian Report The Santa Clara County Library J1 A met on April 25th and unanimously passed Resolution of Intention to establish a Community Facilities District to authorize the levy of special taxes. May 28, 2013 at 1:30 p.m. JPA. will hold a public hearing. An informational FAQ related to library funding was distributed and is attached to the report. C. Friends of the Library Report Friends of the Library will be hosting their book sale May 4th & 5t". 'New officers are in place for the 2013/2014 fiscal year which began April I ". 10,000 was budgeted for the Book Mobile which reaches out to some who for health reasons or geographic proximity are unable to get to our library buildings. D. Cupertino Library Foundation Report Written report submitted E. Others F. Calendar Review May 3rd Tech Tool Bar Launch May 7'h Mayor Commissioners Meeting, Rose Grymes to attend meeting May 7th Annie Ho to present at City Council Meeting May 9t' Cupertino Library Energizer Station for Bike to Work Day May 21" and 22nd Budget hearing with City Council May 2 try JPA meeting SPITS A. Cupertino Poet Laureate Adrian Kolb submitted a written report B. Commission Report Commissioner Liu reported on May commissioner meeting. 1. Mayors Meeting Commissioner Rose ryrnes to attend May 7tt► meeting 2. City Council Commissioner Annie Igo to attend May 7t" City Council meeting Mark Fink to show video of Library Commission report May 7th C. Staff Report Pap rless Planning project is moving forward Apple LIR. prof eet is scheduled for .a June release 7. OLD BUSINESS A. 2013 Work Plan (see attachment 1 Adrian Kolb suggested removing the word "Community"' from the Cupertino Library in Section 1. Commissioners reviewed and discussed all components of the 2013 Work Plana. Jerry Liu discussed how bloging could be incorporated into the digital interfacing component of the Work Plan.. hark Fink discussed how he could aide in the outreach to the PTA's as referred to in Section 1•-. Adrian Kolb will work towards outreach of elementary schools. Annie Ho and Mark Fink will reach out to Laura. Lee for outreach to the Block Leaders. Annie Ho and Jerry Liu are interested in working on the digital services project provided by the SCOLD. Jerry Liu is to become involved with the Tech Toolbar. Adrian Kolb and Ann Steverson to continue working on the Poet Laureate project culminating in September with a recommendation to the City Council for the new Poet Laureate. Annie Ho is interested in becoming involved with the City of Cupertino Sustainability Manager and the Cupertino Community Librarian, initiation of a Sustainability Speakers Series. B. Environment Speakers Series Annie Ho would like to work the events relating to the Environmental Speaker Series. C. Possible Commission Half-Day `Retreat' This has been tabled until the June 2013 meeting. 91 AGENDA BUILDING Deep 2013 Work Plan under Old Business Keep Possible Commission Half-Day 'Retreat' under Old Business ADJOURNMENT The meeting was adjourned at 8:29 p.m.