LIB 04-04-2012City of Cupertino
Library Commission
Regular Meeting
April 4, 2012
10 CALL To ORDER
At 7 p.m. Commissioner Kolb called the meeting to order at Cupertino City Hall,
10300 Torre Avenue, in EOC, Cupertino.
2. ROLL CALL
Commissioners: Adrian Kolb, Susanna Tsai, Rose Grymes, Ann Stevenson, Janet
Riddell
City/County Library Staff: Mark Fink, Melinda Cervantes, I idhi Mathur
Absent: None
3. APPROVAL OF MINUTES
Commissioner Grymes moved to approve the minutes of the regular meeting of
March h '7, 2012. Commissioner Riddell seconded and the motion passed unanimously.
ORAL COMMUNICATIONS
None
PRESENTATION
Poet Laureate Update
Dave Denny reported on this year's Cupertino Poet Laureate events. He reported on
successful and well attended Winter Light poetry reading events. He gave a
successful presentation at Cupertino Rotary Club meeting. Dave Denny is also
meeting with other local poet laureates; He also did a taping on the local Community
Access TV. He also participated in poetry on the Move Project. He proposed future
projects such as poet writing contests, writing workshops and poetry appreciation
lectures at various city locations.
6. OLD BUSINESS
A. Green Initiative
nviroment Eco tags with QR codes will he posted in different sections at
the library; scanning QR codes will tale the user to the details information
about that environmental topic on cupertinolibraryiorg website. The website
page will have additional resources.
Green at Hoare Tool Kits
Energy saving devices, information and other tools are the parts of fits which
will be available to all library card holders. The library also plan to have tags
that stick out of library materials and points to many green resources at the
library.
The commission decided to explore the ides of open house at Kirsch Center
instead of the tours. The staff will follow up with the Kirsch Center contact.
B. Budget Requests Responses,
Staff has p ro osed a status quo budget for the Library Commission with the
exception of requesting $5,000 for the Poet Laureate Program. The City
Manager has not yet reviewed or approved this increase in Poet Laureate
funds. In addition, the library excess hour budget has been proposed at the
current FY 11 12 levels
Vestibule or breezeway main entrance to keep the wind levels down on the
first floor of library - The staff understands the commission request but city
does not anticipate being able to propose funding for this structural change
next year. They will not lose track of the idea.
Security cameras in front lobby facing book sale area to mitigate the book
theft — At this point, the city staff doesn't believe that new cameras is the right
solution for this problem. It seems that the cost would far outweigh the
potential loss. The city is willing to discuss this issue further. Commissioner
Riddell suggested that someone from Friends can provide the commission a
detail report on this issue.
Solar powered umbrellas in court yard area — Public Words would get costs
estimates and consider recommending the umbrellas. They need to look at
durability and maintenance issues for this proposal,
Design courtyard to be social area for patrons -Igo budget recommendations
for courtyard at this tine.
C. Community Awareness
Library Commission article was published in April Scene article
Commission Group Picture - group picture can be scheduled at the upcoming
Library Commission meeting
Commission Name Tags — provide an options for the clip -able commission
name tags
Video interview on Better Part — needs to schedule the interview
7. REPORTS
A, Cupertino Community Librarian Report
Mark Fink reviewed the monthly report.
B. County Librarian Report
Melinda Cervantes reviewed the County Librarian monthly report. On the
behalf of the commission, commissioner Kolb thanked Melinda Cervantes for
her work as Executive Director of Santa Clara County Library.
C. Commissioner sioner ,.eports
Commissioner Kolb reported on the Mayor's meeting in April, She reported
there are new dates for the future mayor's meeting. The approved 2011 Wort
Plan has been sent to the mayor.
Commissioner Tsai reported on the Hinshu student exchange program.
Commissioner Grymes reported on Environmental Speaker Series. She shared
the mailing list for the California Library Association for distribution among
commissioners. She also reported that they are moving with the Technology
Toolbar at the Cupertino library.
E. Staff Reports
Library Parking — Additional parking on .odrigues - Before there were 1
spaces, now we have 19 spaces, there are a total of 9 additional purling
spaces, out of nine, one is reserved for electric vehicle parl ing only.
F. Library Foundation — Eno Schmidt emailed status report to Commission
8, NEW BUSINESS
A. Scheduling Council Presentation Reports
Commissioner Kolb will give the council presentation on May 1 or May 1
B. Discuss Mayor Meetings
Future Mayors' Meeting Dates
Monday, June 18 at 4:30, Conference Room
August 6 at 4:30 at 4:30, Conference Room A.
October 1, at 4:30, Conference Room A
CALENDAR
Commissioner Tsai reviewed the calendar. Poet Laureate meetings creed to he added to
the calendar, Finance Committee meeting is on May 29 and JPA Board meeting is
scheduled on June 7. City Council meeting are scheduled on first and third week of the
month.
10, AGENDA A BUILDING
A. Friends presentation on boobs theft.
III, ADJOURNMENT
The meeting was adjourned at 8:43 p.m.
Respectfully Submitted
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