Loading...
P&R 09-08-08MINUTES PARKS AND RECRE~~TION COMMISSION CITY OF C~JPERTINO Regular Adjourned Meeting Monday, September 8, 2008 at 7:00 p.m. Community Hall ('ouncil Chamber 1. CALL TO ORDER Chair Greenstein called the meeting to order at 7:01 p.m. in Community Hall, 10350 Torre Avenue, Cupertino, CA. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Commissioners present: David Greenstein, David Lee, Darcy Paul, and Debbie :itephens Stauffer Commissioners absent: Jeanne 1=3radford Staff present: Mark Linder, Donna Henriques, Christine Hanel, Lauren Phillips, Tom Walters and Kelsey Hayes 4. MINUTES OF PREVIOUS MEETINGS A. Regular adjourned meeting of August 14, 2008 Action: Commissioner St~~uffer made a motion to approve the minutes. Commissioner I.ee seconded the motion. The motion carried unanimously. 5. ORAL COMMUNICATIONS -None 6. UNFINISHED BUSINESS -None 7. NEW BUSINESS A. Program update by Recreation Supervisor, Christine Hanel and Recreation Coordinator, Lauren Phillips from the Youth and Teen Division Supervisor Hanel introduced her newest staff member, Lauren Phillips. Lauren will be the Recreation Coordinator for the Teen Division. Supervisor Hanel gave a presentation to the Commission regarding the job responsibilities within the Youth and Teen Division. Her presentation included the f~~llowing: The Youth and Teen Division is comprised of four divisions -each area within the Division has many different responsibilities and class offerings: • Youth Program; include: After School enrichment, Youth Contractual classes, Summer Camps, and Nature Camps • Pre-schooUYouth Programs include: Preschool and parent/tot preschool, Day Camps, Playgrounds an~i Contractual classes • Outdoor Education Programs include: McClellan Ranch school tours and after school classes, Spring camps, ('ommunity Gardens, 4-H, Assist with Stevens Creek 7,rai1 renovations and Environmental Education Building • Teen Programs include: Teen Commission, Teen Center, L.I.T. Program, Teen Dances, Assist with Community Block Parties and Teen/Adult Contractual Classes Also, the Youth and Teen Division is in charge of many special Recreational events presen~:ed during the year: Country Fair, Breakfast with Santa, Fall Festival, Almost Anything Goes and home visits at Christmastime with Santa. B. Cost benefit analysis of special events in Cupertino. Tom Walters, Recreation Supervisor and Kelsey Hayes, Recreation Coordinator, presented a report on the event/festival budget allocations and fee waivers. Tom Walters discussed the report that was sent to the Commissioners on the Festival Budget Allocation for the festivals held this year in Cupertino. The City has a ~~uite a variety of festivals and most have been held in Cupertino for many years. The festivals reflect, and show case, the different cultures that make Cupertino the diverse cultural city that it has become. The Commission supports ~.he current list of festivals and events and they appreciate the many different cultural groups that have applied to have their festival or event in Cupertino. Action: Commissioner Paul made a motion to accept the report on Festival Budget Allocations. Commissioner Lee seconded the motion. The motion carried unanimously. C. Consider actions needed to advance two community-building opportunities - a KaBoom pla}ground project at Blackberry Farm and an Adopt-A-Park program. Director Mark Linder outlined the Adopt-A-Park program and said that this program is an opportunity for community members to support clean and attractive Cupertino parks and that volunteers would work closely with the Parks Maintenance section of Public Works and the Parks and Recreation Department. He asked the Commission to authorize staff to schedule a presentation to the (;ommission by a person familiar with the San Jose Adopt-A-Park program and to appoint a Commissioner to work with staff to develop an Adopt-~A-Park program and return to the Commission by the end of Junf; 2009. This date would be the perfect time to adopt the new Blackberry Firm Park in conjunction with the reopening. Director Linder also outlined the KaBoom project and said that the cost of building a playground is $75,000. Cupertino has budgeted $50,000 to replace the playground at Blackberry Farm and an additional $25,000 would need to be raised. Blackberry Farm is scheduled to reopen at the end of June 2009 so the KaBoom project should be completed by then. Actions needed to complete the; project include: identifying a community sponsor, securing the additional funds, and the appointment of a Commissioner to organizing the volunteers. Note: Commissioner Greenstein suggested that the two community- building projects be addressed as two separate items and that motions for each item be made accordingly. Action: Commissioner Stauffer made a motion to approve staff to schedule a presentation to thE~ Commission, by a person familiar with the San Jose Adopt-A-Park program, and to appoint Commissioner Greenstein to work with staff' to develop an Adopt-A-Park program and return to the Commissio~i by the end of June 2009. Commissioner Paul seconded the motion. The motion carried unanimously. Director Linder asked the Commission to authorize staff to pursue the following actions for a KaBoorn playground project: • seek a local project sponsor and to secure additional funds • arrange for KaBoom training for interested community members • appoint a Parks and Recreation Commissioner to work with staff to develop a communications and volunteer recruitment plan Action: Commissioner Lee made a motion to authorize staff to pursue the above actions with amendments to authorize Commissioner Stauffer to be the Commission representative appointed to work with staff, to research additional sites with KaBoom playgrounds, and to have a backup plan ready if the deadline cannot be met. There was no second to this motion so the motion died. The Commissioners continued the discussion on issues regarding the KaBoom project and decided to restructure their motion. Action: Commissioner Greenstein made a motion to authorize the actions recommended by Director Linder: to seek a local KaBoom project sponsor, secure additional funds and to arrange for training for interested community members. And to include the following amendments: to appoint Commissioner Stauffer to work with staff to develop a communications ar~d volunteer recruitment plan and for staff to arrange visits to other KaBoom playground sites and to have a backup plan if the sponsor is not secured. Commissioner Lee seconded the motion. The m~~tion carried unanimously. Note: Chair Greenstein recused himself from Item 7D due to his residence near the Blue Pheasant Restaurant. Vice Chair Lee then presided over the meeting. D. Update on Blue Pheasant negotiations and establish a work plan to look at the long-term use of the Blue Pheasant property. Commissioner Lee recognized resident Marjan Kashvad, who asked to speak on the issue of the 11:00 p.m. closing time at the Blue Pheasant. She said that the patrons were still plot out of the parking lot by midnight. She asked if the closing time could be earlier because it is continually after midnight when patrons are still talking loudly in the parking lot. Director Linder informed Ms. Kashvad that City Council had already approved the lease extension for another five (5) years and that no changes had been made to the closing time. Director Linder also recommended that the Commission approve a process to develop alternate uses for th~~ Blue Pheasant property and appoint one Commissioner to work with thc; staff. He also suggested the following timeline for this process: A community process would include: • Economic analysis • Stakeholder conversations • Neighborhood meetings • Development of altern~~te uses • Presentation to Parks a~1d Recreation Commission in FY 2011/12 Staff will organize the process and requests the participation of one commissioner to work with the: staff. Staff proposes the following timeline: Complete economic analysis - by September 30, 2011 Conduct stakeholder discussions - by December 31, 2011 -patrons -golf course users -Rotary -Restaurant Association -Chamber of Commerce -Friends of Stevens Creek Trail -Other Conduct neighborhood meetings with assistance of block leaders - by Dec. 31, 2011 Develop alternate uses - by March 31, 2012 Presentation to the Parks and F:ecreation Commission -May, 2012 Commissioner Paul requested that staff notify residents within a 1 - 2 mile radius of the Blue Pheasant Restaurant, when the future uses of the property will be on the agenda for the Parks and Recreation Commission meeting. Action: Commission Stauffe r made a motion to accept staff s recommendation and timeline on the future uses of the Blue Pheasant property and that Commissioner Paul be appointed to work with staff on this process. Commissioner Paul seconded the motion. The motion carried unanimously. Note: Commissioner Greenstein returned to chair the meeting. 8. MISCELLANEOUS - NO ACTIOI\f REQUIRED A. Staff oral reports Director Linder presented a draft of the agenda for the October 2, 2008 Commission meeeing on dogs off-leash policies and procedures. This will l,~e the only item on the agenda and notices of this meeting will be placed in the Cupertino Scene and the Cupertino Courier. B. Commissioner contacts 1. Commissioner Greenstein reported that City Councilmember Wang wants the Parks ;end Recreation Commission feedback on the application process for festivals in Cupertino. This item will be on the November 6, 201)8 Commission meeting. 9. ADJOURNMENT -Chair Greenstei~i adjourned the meeting at 8:44 pm. Respectfully submitted, Donna Henriques, Administrative As istant Minutes approved at the October 2. ~ 008 regular meeting.