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PSC 03-14-2013CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Thursday, March 14, 2013, 7:00 p.m. Cupertino City Hall, Conference Room A 1. CALL TO ORDER Commissioner Nguyen called to order the regular meeting of the Cupertino Public Safety Commission at approximately :00 p.m. on Thursday, March 14, 2013 in the Cupertino City Hall, Conference Doom , located at 10300 Torre Avenue, Cupertino, California 95014. 11. ROLL CALL Commissioners Present: Daniel Nguyen Andy Huang Robert McCoy Nina Daruwalla Lily Lim Commissioners Absent: None Staff Present: Captain den Binder, Santa Clara County Sheriff's Office. Staff Absent: Battalion Chief Gary IVY, Cocroft, Santa Clara county Fire Department Others Present: Bahar Virak, De Anna College student Pamela Feed, representing The Forum community in Cupertino Ken Ericksen, Emergency volunteer coordinator (arrived : prm III, ORAL COMMUNICATIONS Bahar 1 irak, a student at De Anna College, is observing this meeting for extra credit in a class, When invited to ask any questions, she expresses concern about the safety of college parking lots at night. Commissioner Daruwalla mentions the escort services provided by campus security. Captain Binder states that campus police are on duty between :go am and midnight, and the Sheriff's Office takes calls for service outside of that tirnefrarne. He adds that students can call and request an escort if desired, then he offers some general safety tips to Ibis. Virak. Later during this meeting, Captain Binder also suggests that Ibis. virak ask the campus newspaper's editor to include safety related articles to produce more awareness and discussion around campus. Commissioner McCoy offers a verbal communication from the Teen Commission about their upcoming "Walk One week„ event, tentatively scheduled for April 2-2 : 2013. They would like to have the Sheriff's Office present for safety and outreach, since there were complaints last year from residents along the route not able to back out of their driveways due to large numbers of children walling by. Captain Binder requests that he forward the specific information so that an SRO may participate. Commissioner Huang reports that his wife attended a recent code Red event led by Deputy Bond and thought it was very well done. She received a lot of good advice and tips she had not heard before. Later discussion reveals that Code lied events are held at the discretion of school administrations. Ms. lirak adds that she has never had the opportunity to attend a code lied drill at De Anna, but expressed interest in attending. She points out that De Anna includes a large percentage of International students that did not attend local schools and therefore have no experience with such drills. Commissioner Huang also states that he goes to the County Disaster Council meetings and notices that other citiesy commissioners have official city ID badges. Someone of the meeting noticed the Council does net officially recognize the ID tag Commissioner Huang currently has. Captain Binder agrees to pass this information on to the City of Cupertino and request that they issue commissioners official city ID badges similar to what CEi T members already have. IV. WRITTEN COMMUNICAT]IONS Commissioner Huang reports receipt of an email from a CE T member named Steve regarding the locations of AED units within Cupertino. There is an "app" that purports to map where nearby AED units are located and the only one shown in Cupertino is at the Sports Center. Multiple units shover up at Sunnyvale's City Hall. Commissioner Huang knows that Cupertino City Hall has a few units and suspects the omission is due to a lack of proper registration through the local EMS services. Therefore, someone should contact Dural [Metro and register Cupertino's AED units. Captain Binder sags he will check with the City first. Commissioner Nguyen reports a written communication from a new member of the Bicycle -Pedestrian Commission. He asks for information on parent -student attitudes regarding bicycling to school, specifically why many do not bicycle, and asks for information from the Commission's regular Surveys to Schools. Commissioner Nguyen states that he will pass on the anecdotal information about parent - student attitudes since there is no hard data regarding attitudes. V. APPROVAL of MINUTES 1. February 1 0'1 ACTION: YES VOTE: YES MOTION: Huang SECONDED: McCoy 5 to 0 Commissioner Huang motioned to approve the minutes of February 14, 2013 with an amendment to add a statement that Commissioner Nguyen gage a Mayor's Meeting Report, which was omitted; Commissioner McCoy seconded the motion; votes taken, all in favor to approve the minutes of February 14, 2013 as amended V1. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool (WBC) to School project, ongoing (all) ACTION: YES ATE: N MOTION: N/A SECONDED: N/A There are no updates regarding this program at this time. 2. Boltage Program progress/updates (Nguyen) ACTION: YES VOTE. N MOTION: NIA SECONDED: NA otoo 2 Commissioner Nguyen reports that Fran at F eignart School plans to petition the PSC for grant money to install a Boltage system. She its awaiting a current price estimate from the vendor and a decision from the district on where to install the pole. Commissioner Nguyen remembers the total cost at Kennedy was over 8,000.00. Current timeline estimates completion next school year. 3. Report an Surveys to Schools (Nguyen) ACTION: YES MOTE: N MOTION: N/A SECONDED: N/A g to 0 The commissioners discuss when to schedule the next Surrey to Schools and agree upon the second week of May, beginning May 13, 2013. Captain Binder affirms that the SROs will distribute the forms the week before beginning May O, 2013. Commissioner Nguyen offers to produce a thank -you letter for the teachers that participate, and then explains the Surreys to Schools to the visiting student. 4. Discuss participation in the Alert SCC Program and the new CAS Program (Huang) ACTION. YES VOTE: NO MOTION: N/A SECONDED: N/A g to 0 Captain Binder reports that Rick Kitson is unable to attend this Meeting, but plans to rake a presentation at the next PSC meeting after CAS policy issues are more complete. Commissioner Huang asks Ms. l irak whether De Anna has an alert system for emergencies. Although she does net knew of one, Mr. Ericksen believes student contact information is collected through the class registration/grade system. Commissioner McCoy suggests hosting a CASsign- up drive at De Ari a and possibly creating a subgroup within CAS for campus -related alerts. Commissioner Huang then asks Ids. Deed if The Forum holds drills. She states that employees are required to have quarterly drills on each working shift -around the clock. The Forum also has 88 internal radio systems with an independent repeater in case phones are down, just waiting for FCC approval. Furthermore, there is a 1,000-gallon fuel tank on site to provide three days of fuel in an emergency, with three different refueling vendors in contact and a special entrance road available if necessary. Ms. Deed invites the PSC and the Sheriff's Office to The Forum's annual Health Fair, on Saturday June 1, 2018 from 1 o:ooam until 2:00pm. Around Soo people normally attend, including surrounding neighbors outside of The Forum. The theme is "Aging with Attitude" and she encourages the PSC to request a booth for AlertSCC and CAS sign-ups. Commissioner Huang suggests that staff preprint the residents' information so they only have to initial it for authorization, Mr. Ericksen makes extra copies of the information packet I'111s. Deed brought and Commissioner Huang offers to fill out the forms to request a booth. Ms. Deed then adds that PG&E dug up the pipes at The Forum, tested and found one offshoot pipe that needs further investigation. She thanks the PSC for connecting The Forum with the correct PG&E representative who could facilitate gasline pipe testing, Knowing that the garslines have been checked is very reassuring to the residents there. Vill. NEW BUSINESS ACTIN: YES VOTE: No MOTION: NIA SECONDED: N/A 0 to 0 There is no new business to discuss at this regular meeting. However, Commissioner Huang expresses interest in adding an agenda item beginning with the next PSC meeting, to discuss CERT items and appoint a liaisoin to attend CERT meetings. Four of the five commissioners are current CERT members, and Mr. Ericksen regularly attends the PSC meetings as a liaison from CERT. ill. REPORTS 1. Santa Clara county Fire Department There is no report at this regular meeting. . Santa Clara County Sheriff's office Captain Binder begins by mentioning the Leprechaun Hunt at Garden Gate School corning up on Larch 18, 2013. An SRO deputy will attend. Also, on March 5, 2013, deputies presented a Pedestrian Safety training class in Mandarin language, utilizing a current Invest valley Patrol deputy who is bilingual and has successfully translated during some recent ells for service. Another class will be held soon at the Senior center. Captain Binder states that when someone calls 911 for help and does not speak English, they must only state the name of their language in English for the dispatcher to contact the appropriate interpreter. captain Binder proceeds with the February status report. Deputy response times were all within range. There were eight Priority One calls for service, 325 Priority Two calls, and 336 Priority Three calls. The crime report shows that February saw a significant decrease in vehicle burglaries from 26 in January to 12, and automobile thefts down from 11 to only 2. There was no grand theft, one vandalism, 10 reported identity thefts, 3 aggravated assaults and 2 sexual assaults. Unfortunately, there was an increase in domestic violence with 7 reports. Captain Binder has contacted RATTFF, the Regional Auto Theft Task Force, to do serne undercover work in Cupertino to combat auto theft. Combined Patrol and Traffic data show 231 moving citations in February, below average because there are two new motorcycle deputies who have been away in training. There were 46 speeding citationns, 343 other violations, 8 DUI arrests, II injury accidents, 35 non -injury accidents, 2 accidents involving bicycles and no DUI accidents. . Commission Deports Commissioner Nguyen summarizes the Mayor's Report. The City has decided to move the election from odd to even gears. This will place the net election in 2014 and coincide with other elections to reduce costs. CUSD also moved its election to 2014 for the same reason. The Bicycle -Pedestrian commission will bold the Bike to Work event in May, the Teen Commission is planning an event discussed earlier this meeting, and there is no news from the Planning, Fine Arts or Parks Commissions. Commissioner Nguyen does report that there is much disagreement over how to use CAS, and there is a push to establish it as an instant notification system. The City needs to finalize the purpose and usage rules for CAS. Commissioner Huang then asks Mr. Ericksen if there is a policy in plane for using volunteers' phone numbers, because someone called a few CERT members recently for non -emergency reasons. Mr. Ericksen states the CERT contact fist is an email only list, and asps for more information in order to address the situation. Commissioner ioner Huang agrees to discuss the matter separately and asks that a policy be established for use of volunteers' phone numbers, Ix. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Walk/Bike/Carpool to School Project, ongoing 2. Boltage Program progress/updates . Report on Burger to Schools 4. Discuss progress on participation in AlertSCC and CAS Programs . Discuss CEIT items relevant to the PSC X. ADJOURNMENT This regular meeting adjourned at 8.14 p.m. X1. NEXT MEETING The next regular meeting is scheduled for Thursday, April 11, 2013 at : o p.m. SUBMITTED B: Jennifer Roth Executive Assistant West Malley Patrol Division Santa Clara County office of the sheriff March 20, 2013 APPROVED BY: r Daniel Nguyen, Comniis&&n Chair Date 5