LIB 09-05-2012
City of Cupertino
Library Commission
Regular Meeting
September 5, 2012
1.CALL TO ORDER
At 7:02 p.m. Commissioner Kolb called the meeting to order at Cupertino City Hall,
10300 Torre Avenue, in EOC, Cupertino.
2.ROLL CALL
Commissioners: Adrian Kolb, Rose Grymes, Ann Stevenson,
City/County Library Staff: Mark Fink, Nancy Howe, Nidhi Mathur
Absent: Janet Riddell, Susanna Tsai
3. APPROVAL OF MINUTES
Commissioner Grymes moved to approve the minutes of the regular meeting of
August 1, 2012. Commissioner Stevenson seconded and the motion passed
unanimously.
4. ORAL COMMUNICATIONS -
None
5. WRITTEN COMMUNICATIONS –
None
6. OLD BUSINESS
A.
Mayor’s Meeting
Contact Commissioner Riddell to find her availability to attend,
October 1 Mayor’s Meeting. If she is not available Commissioner
Grymes will attend the meeting.
B.
California Library Association Conference Signup
Commissioners will signup online and submit the recipients for
reimbursement
7. NEW BUSINESS
A.Library Report on e-Content
Commissioner Grymes thanked Cupertino Librarian Mark Fink for sharing the
comprehensive library e-content report and asked which information will be relevant
for commissioners and the community, one example would be Top Ten database
used. Commissioner Grymes wanted to know the usage statistics for technology
growth areas in the library like technology tool bar, and how to interpret the report,
view the range of e-resources which are getting used by the community.
Mark Fink stated he will be sending invitation to commissioners for the database
(Morning Start and Value Line) classes. There will be children database training
session coming up October as well as in October Library Commission meeting.
Megan Wong, Santa Clara County Virtual Library Manager, addressed the
commission. She stated how the e-report is compiled and what the data in the
report represent. The report is mostly for internal use and is currently used by
the database manager group to keep any eye on usage trends and it provides
the info to evaluate the databases usage at the end of the fiscal year.
Difference between retrieval and search is that retrieval is when the article is
viewed and downloaded verses search is just a query submitted through the
search form to the database and do not require downloading and viewing any
document.
She stated that they are working on brining a visual high level usage report
with pie charts to groups like Library Commission. For the community
outreach they are working on report which talks about the top ten databases,
as well as they are designing the database tri-fold flyer.
Megan said commissioners can reach her via email if they have any additional
feedback or questions.
County Librarian, Nancy Howe shared about various types of eBooks that
exist in the library. There are eBooks for references, e-journals and eBooks
that are checked out. The library tracks their usage as well as catalog
resources usage. Library also keeps track of how many people text library
with questions. She said typically there are 1-2 questions about e-books. There
will be a campaign about e-Book awareness. Library has signed up with
Access 360 for eBooks, and with Zinio for journals and magazines.
B. Online Feedback Tool – Survey Monkey
Commissioner Grymes commented that Survey Monkey tool can be used for
Environmental Speaker Series. All the stakeholders need to meet again to talk
about the survey content as well as about the survey outreach. Mark Fink
commented community organization websites can make the survey link
available.
8. REPORTS
A. Cupertino Librarian Report
Cupertino Librarian Mark Fink reviewed the monthly report. Cupertino
Library is seeing steady increase in circulation and library visits. From July
2011 to July 2012 there is increase of over 2% in number of visitors and
increase of about 7% in the numbers of items that were checked out.
Library did cuts back on number of programs offered during summer as there
was less number of story times offered during this time. There are 43
programs listed for July and 2,600 people attend these programs. Number of
volunteer hours at library went up during summer as many high school
students do volunteer work at library during this time.
There were many interesting programs offered during July, some example are
Franken Toys and Bookmobile visit at the Farmers market. Library along with
Library Foundation are launching Fall Arts and Culture series which has 8-10
events and there events will run from October to December. Couple of
marquee events is health lecture on Autism by PlaneTree in Mandarin and
Santa Clara Valley History Collaborative discussion on coming Sunday.
Library will start offering Green at Home Toolkits from September 10 and
commissioner’s toolkit use video will be posted on the Santa Clara Library
YouTube channel. During the next commission meeting couple of children
librarian will present children databases.
B. Cupertino Poet Laureate
Nothing new to report
C. County Librarian Report
Nancy Howe reported that county is piloting a new self paced tool called
JobScout which is designed for the job hunters who need help with the
internet skills and job hunting techniques; this tool is accessible through the
library website.
September is the library card sign-up month. Library is participating with
other libraries across the country to encourage the individual to get a library
card. They are also renewing student cards, over 8,000 free cards were issued
throughout the year to non-resident youth, preschool through grade 12.
The new county library website has the new logo.. The new library card will
be offered in tree colors and will have the new logo.
D. Commissioner Reports
Commissioner Kolb stated she will be out of the country in September.
Commissioner Stevenson reported on her visit to Poetry Workshop offered by
Dave Denny, Cupertino Poet Laureate. She also talked about Erin’s
presentation of Green at Home Toolkit and Green Biz for small business
group at Chambers.
Commissioner Grymes reported on Environmental Speaker Series meeting
and said the group continues to meet.
E. Staff Reports
Library Commissioners picture was given to librarian Mark Fink for hanging
at the Cupertino Library.
F. Friends of Cupertino Library —The next book sale is scheduled in October 1
14,
G. Library Foundation — Eno Schmidt em ailed status report to Commission.
9. CALENDAR
Nothing to add
10', AGENDA BUILDING
Mayor's meeting stays on old business; California Library Association Conference
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