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PSC 05-10-2012 CUPERTINO PUBLIC SAFETY COMMISSION REGULAR MEETING MINUTES Thursday, May 10, 2012, 7:00 p.m. Cupertino City Hall, Conference Room A I. CALL TO ORDER Commissioner Huang called to order the regular meeting of the Cupertino Public Safety Commission at approximately 7:04 p.m. on Thursday, May 10, 2012 in the Cupertino City Hall, Conference Room A, located at 10300 Torre Avenue, Cupertino, California 95014. II. ROLL CALL Commissioners Present: Andy Huang Daniel Nguyen (late) Nina Daruwalla (late) Robert McCoy Lily Lim Commissioners Absent: none Staff Present: Captain Ken Binder, Santa Clara County Sheriffs Office Battalion Chief Daron Pisciotta, Santa Clara County Fire Department Staff Absent: none Others Present: Barbara Nishimoto, Monte Vista High School 2012 BWTS Event Chair Ken Ericksen, Cupertino Citizen Corps Coordinator Rick Kitson, City of Cupertino Public and Environmental Affairs Director III. ORAL COMMUNICATIONS There are no oral communications to discuss at this regular meeting. IV. WRITTEN COMMUNICATIONS There are no written communications to discuss at this regular meeting. V. APPROVAL OF MINUTES 1. April 12, 2012 ACTION: YES VOTE: YES MOTION: Huang SECONDED: McCoy 3 to 0 Commissioner Huang motioned to approve the minutes of April 12, 2012; the motion was seconded by Commissioner McCoy; votes taken, all in favor to approve the minutes of April 12, 2012 without corrections. VI. OLD BUSINESS 1. Discussion of Walk/Bike/Carpool (WBC)to School project, ongoing ACTION: YES VOTE: YES MOTION: Huang SECONDED: Daruwalla 5 to 0 Commissioner Huang motioned to approve reimbursement payment for$919.97, for Monta Vista High School's BWTS 2012 Event; Commissioner Daruwalla seconded the motion; votes taken, all in favor to approve reimbursement payment. Commissioner Huang instructs Ms. Nishimoto to give the receipts to Captain Binder, who will then deliver the receipts to the City Council for check distribution. Barbara Nishimoto presented a report on the 8t"annual Monta Vista BWTS Event, held on May 2, 2012. Stations were set-up to provide each participant with a healthy breakfast through donations from Whole Foods and Noah's Bagels. No other businesses agreed to donate this year due to budget constraints and the cumbersome petition process. Parent volunteers distributed 1,050 raffle tickets to the student participants, indicating hat almost half of the 2,500 student population participated. A previous survey showed that only about 30% of the student body normally walks or bikes to school, so nearly 50% participation is an excellent return. Parking lot counts revealed an increase of 69 bikes parked on campus the day of the event, and a decrease of 11 cars. They heavily advertised the event in local papers, on campus, through Facebook, and at PTSA meetings. A Junior Literature class won the Pizza Party prize, and a freshman student won the individual grand prize. The students really love and look forward to this event every year. However, in the future they intend to find ways to encourage students to walk or bike regularly instead of just on the event day. Seniors are most difficult to motivate since they often drive themselves. One suggestion was to ask the parents to encourage students to walk or bike more often. Commissioner Lim asked if the Boltage Program would be useful to motivate students throughout the year, but Ms. Nishimoto doubts high school age kids would be interested unless the rewards were significant. Commissioner Daruwalla states that her contacts at Collins and Lawson would like advice and ideas for similar events, and Ms. Nishimoto agrees to speak with them. Commissioner Daruwalla reported that Garden Gate School has decided not to host an event this year, but will plan one for next year. They would like to offer 'shoelace tags' in the school colors that consist of a curly shoelace kids can attach to their shoes with different charms on the end in the shape of a shoe, bike or car to denote whether they walk, bike or carpool. Collins, on the other hand, might still host an event before this school year ends. 2. Boltage Program progress/updates (Lim) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 5 to 0 Commissioner Lim reported that Leslie Reid at Kennedy is doing an excellent job with the Boltage Program. She even secured 2 bike donations for grand prizes from a local bike store. She believes this program would have bigger impact at the middle school level, however, and will help Suzanne Miller at Lincoln by forwarding her extra movie tickets for prizes. Ms. Reid also suggested the possibility to give Collins the second tag reader from Kennedy since only one might be necessary. Commissioner Lim also reports that the ID tags for the Boltage program are flimsy and easily rip off backpacks. Students may get replacements at the office, but doing so and then re-registering the new tag often does not happen. 2 3. Report on Surveys to Schools (Nguyen) ACTION: YES VOTE: NO MOTION: N/A SECONDED: N/A 5 to 0 Commissioner Nguyen distributed statistical data for the last three Surveys to Schools and re- iterated that Collins and Lawson finally submitted their Fall 2011 Survey results in February 2012, which increased the number averages. However, with still no Surveys from Kennedy, the total averages are still low. Commissioner Nguyer states that the data is simply off. One interesting fact he has gleaned from the Fall 2011 Surveys is that Hyde is bucking the trend with greater participation than normally seen at the Junior High level — usually middle schools show the most participation. Hyde in the past has not even returned the surveys, so receiving their data was a welcomed surprise. Captain Binder stated that the SRO's notified each school, distributed the Spring Surveys, and will actively follow-up to make sure the survey results are returned. Commissioner Nguyen offers to pick them up directly from the Sheriffs Substation when they become available. 4. Discuss participation in the AIertSCC Program and the new CAS Program (Huang) ACTION: YES VOTE: YES MOTION: Huang SECONDED: Nguyen 5 to 0 Commissioner Huang motioned to approve the purchase of 5,000 glowing necklaces for around $2,000, to come out of the PSC's $15,000 budget, and be distributed at the 2012 4th of July Celebration events to promote sign-ups for AIertSCC and CAS. He further motions that each commissioner will be responsible for bringing back two binders of resident sign-up information to the designated collection person. Commissioner Nguyen seconded the motion; votes taken, all in favor to purchase 5,000 promotional glowing necklaces and to hold each commissioner responsible for securely transporting two binders of resident sign-up information. Commissioner Huang reported that he has devised a plan to increase the promotion of AIertSCC and CAS at the same time. Given the strong resident attendance at each annual 4th of July Celebration and the popularity among kids for the glowing necklaces, he believes there is an opportunity to capture a lot of sign-ups this year. Instead of the Parks & Recreation Department offering the necklaces free to all kids, the PSC can use a portion of their budget to buy necklaces and give out one for each resident that signs-up to AIertSCC and CAS. There are five official event locations including: breakfast at the Senior Center, lunch at Blackberry Farm, and three fireworks viewing locations in the evening. Commissioner Huang has coordinated with Kelsey from Parks & Recreation to place the sign-up booths right next to the meal ticket booths at each event during the day to capture as many sign-ups as possible. Based on the numbers from last year, Commissioner Huang has set a conservative goal of 5,000 sign-ups. Therefore, he intends to order 5,000 glowing necklaces and divide them into sets of 1,000 so that each of the five event locations has a good supply. Commissioner Huang recognizes the importance of keeping the residents' information secure, so he would like to place all sign-up sheets in three-ring binders to avoid anything blowing away in the winds. Furthermore, he asks that each commissioner attend one of the five event locations to supervise the collection of private information and the controlled distribution of glowing necklaces. Commissioner Nguyen asked what the plan is for non-residents who attend the events and want a glowing necklace. Commissioner Huang responds that PSC must be very careful and selective since PSC is using Cupertino's budget for this promotion. Therefore, only the residents may 3 receive the necklaces and they must submit one completed sign-up sheet for each necklace they would like to receive. Rick Kitson agreed to help announce the upcoming promotion on the Cupertino Scene, TV and radio. The PSC must submit the necessary information to Mr. Kitson in May so it may be included in the early June broadcast regarding events in July. Commissioners may deliver their respective binders of resident information directly to Rick Kitson at the logistics meeting at the end of the celebration. He will take it back to the City Hall so that designated people can input the information into both systems. Commissioner McCoy receives reassurance from Captain Binder that there will be extra law enforcement coverage applied to the Celebration. Commissioner Nguyen volunteers to supervise the breakfast event, Commissioner McCoy volunteers to supervise the lunch event, Commissioner Huang volunteers to supervise the Creekside fireworks viewing event, Commissioner Daruwalla volunteers to supervise the Hyde fireworks viewing event, and Commissioner Lim will supervise the Sedgwick fireworks viewing event. Next, the PSC commissioners and Rick Kitson joined a pre-planned teleconference presentation of the new Cupertino Alert System (CAS) by Patrick, an Everbridge representative and co-founder. Patrick reviewed which products the City of Cupertino purchased and how Cupertino may utilize them. One product is called AWARE, and allows users to directly contact Public Safety employees by selecting names or types, like law enforcement, fire responders, EMT's and even utility workers. Smart GIS is the other purchased product, and allows users to contact citizens and businesses by selecting regions on a map. There are many different types of notifications possible through this system, including Standard, Polling, and even Conference-Call type notifications. The system additionally allows for a multitude of Opt-in possibilities, so that residents may sign-up for specific types of public service notifications, whether emergency or not. Everbridge provides the White Pages contact data, but we must add our 911 data and encourage residents to sign-up directly so that they may personalize their contact choices. VII. NEW BUSINESS There was no discussion of New Business at 7his regular meeting. VIII. REPORTS 1. Santa Clara County Fire Department Battalion Chief Daron Pisciotta reviewed the monthly status report for County Fire in Cupertino. April response times were on track, but he notes there was an exceptionally low call volume and very low amount of loss reported. There was one intentional fire, resulting in a loss of only$100; all other fires were unintentional. People often forecast that the upcoming summer will be the "worst ever", but in reality, it always depends on weather patterns and the actions that people take. Commissioner Huang inquires about their budget outlook. B.C. Pisciotta states that there was an administrative summit meeting recently and details are not currently available, but County Fire is trying to do more with less just like everyone else. Commissioner Huang then reiterates his previous request for a County Fire report that shows historical data for comparison. B.C. Pisciotta promises to relay the message again, but report production is not under his control. He will forward a PDF copy of the Sheriffs Office report example with the second request. 2. Santa Clara County Sheriff's Office Captain Binder, from the Santa Clara County Sheriffs Office, reviewed the monthly status report. All response times fell within the set contract requirements. He notes that grand theft and auto theft are down, while ID theft is up but average overall. Commissioner Daruwalla asks what normally constitutes ID theft, and Captain Binder answers that they typically find misuse of credit cards and 4 false accounts opened in a victim's name from which purchases are made before the victim finds out. Commissioner Huang asked Captain Binder if the Dispatch Center utilizes interpreters for callers that do not speak English, so he may reassure Cupertino Senior Center members that they can confidently call 911 and communicate their needs. Captain Binder answers that deputies utilize AT&T Interpreter Services when needed, but will have to check on how the Dispatch Center handles those situations. He will find out and contact Commissioner Huang directly in time for his upcoming presentation at the Senior Center. 3. Commission Reports Only Commissioner McCoy had commission news to report at this time. He attended the recent Disaster Council meeting, and received a copy of their plan, which he now distributes to the PSC commissioners as well. He requested budget paperwork at the Teen Commission meeting, and reports that they are currently concerned about a lack of sidewalks and bike lanes that are too small. There is great worry among youth that vehicles will hit them under these conditions. The TICC moved their upcoming meeting to the same time as the Bicycle-Pedestrian Commission meeting, and Commissioner McCoy asks which he should attend. Rick Kitson encourages him to attend the TICC meeting, which was moved to achieve a quorum and accommodate vacation plans, because there are many upcoming community events during the summer season that involve both the TICC and the PSC beginning with the 4th of July Celebration. IX. FUTURE AGENDA FOR NEXT REGULAR MEETING 1. Walk/Bike/Carpool to School Project, ongoing 2. Boltage Program progress/updates 3. Report on Survey to Schools 4. Discuss progress on participation in AIertSCC and CAS Programs X. ADJOURNMENT This regular meeting adjourned at 9:44 p.m. XI. NEXT MEETING The next regular meeting is scheduled on Thursday, June 14, 2012 at 7:00 p.m. SUBMITTED BY: Jennifer Roth Administrative Assistant West Valley Patrol Division Santa Clara County Office of the Sheriff May 11, 2012 APPROVED BY: Andy Huang, Commission Chair Date