LIB 02-01-2012 City of Cupertino
Library Commission
Regular Meeting
February 1, 2012
1. CALL TO ORDER
At 7:02 p.m. Chair Kolb called the meeting to order at Cupertino City Hall, 10300
Torre Avenue, in EOC, Cupertino.
2. ROLL CALL
Commissioners: Adrian Kolb, Susanna Tsai, Rose Grymes
City/County Library Staff: Mark Fink, Derek Wolfgram, Nidhi Mathur, Liz Nunez
Absent: Ann Stevenson
3. APPROVAL OF MINUTES
Chair Kolb moved to approve the minutes with noted corrections of the regular
meeting of January 4, 2012. Commissioner Tsai seconded and the motion passed
unanimously.
4. ORAL COMMUNICATIONS
None
5. WRITTEN COMMUNICATIONS
None
6. OLD BUSINESS
A. 2011 Work Plan report to Council
Report submitted to Carol at last meeting to approve format before going to
Council. Liz Nunez will find out whether a formal presentation from
Commission to Council is necessary and advise commissioners.
B. 2012 Work Plan draft
Discussed in detail entire work plan and will finalize at the next Commission
meeting. Commissioners plan to meet with Mayor Santoro.
C. Green Initiative
Mark Fink reported on his discussion with Erin Cooke and the following
series of projects that County Library will move forward with the City and
Commission may be able to undertake to promote or actively be
involved in:
• Develop QR code which will inform public of environmental
programs - late March
• Green at Home tool kits
• Working with Acterra—residents can check out energy experts to have
them conduct a home audit
• Speaker series—Commissioner Grymes has already begun looking at
specific speakers. Technology, Information& Communication
Commission willing to collaborate with Library Commission
• Eco Zone and Library
• Earth Day—County Library will have a booth and asked
Commissioners to assist for that day
• Center Courtyard in Library needs to be utilized and a plan for adding
more seating and upgrading landscape
• Tours - for example tour at Recology
7. REPORTS
A. Cupertino Community Librarian Report
Mark Fink discussed the attached report with the Commission
Mark emphasized the success of the special exhibit "Bay Area Railroads" held
at the Library and the extensive amount of media coverage.
B. County Librarian Report
Derek Wolfgram discussed the attached report with the Commission
Derek pointed out the two specific actions by the JPA Board to establish $4
fee for non-cardholders to use the Library's networked computers for two
hour session which will go live in March; and for patrons who live outside
of the district, annually issuing free library cards to library volunteers who
have contributed 60 or more hours of service in the prior fiscal year.
C. Cupertino Poet Laureate
Chair Kolb reminded Commission of upcoming first event on February 2"d of
series of scheduled events at a local coffee shop, Bitter+Sweet at
7:00 p.m.
D. Commissioner Reports
Chair Kolb reported the confirmed dates for commissioners to attend the
Mayor's meetings this year to date:
• February 8th—Commissioner Grymes
• April 4th—Chair Kolb
• June 6th—Commissioner Stevenson
• August 8th—Commissioner Tsai
Commission discussed how to let public know more about the Library
Commission and its function. Nidhi Mathur suggested the Commission write
an article to be published in the Scene and other newspapers which will
inform more people.
Commissioner Grymes reported on her discussion with County's Virtual
Library supervisor,Nancy Howe, about making e-readers available for
checking out. An example is a Technical Petting Zoo technology through the
digital media area of the Library. Technology Petting Zoo will provide access
to any digital resource from tablets and smart-phones and will be located in a
designated location in the library for patrons. The hardware of the technology
will facilitate access to all digital media that the library has.
Commissioner Tsai reported of her conversation with the Vice Mayor of our
Sister City, Hsinchu City and the upcoming visit there in April of our
exchange students.
E. Staff Reports
Liz Nunez reported that per email sent from Public Works Director, Timm
Borden, the discussion of the improvement of the courtyard in the center of
the Library will be included in upcoming discussions in the CIP plans.
F. Friends of the Library
Next book sale is February 11th & 12th— 12:00-3:00 p.m.
G. Library Foundation—Eno Schmidt emailed status report to Commission
H. Parking—Council Parking sub-committee
No further report
8, NEW BUSINESS
A. Budget Requests
1. Funds to re- design quadrant area in front of Library
2. Create vestibule or breezeway so there is side entrance to keep the
grind levels down on the first floor of the library.
3. Move cameras in front lobby so they are facing towards book sale area
4. Add solar powered umbrellas on tables in quadrant area
5. Design courtyard to be social area for patrons
9. CALENDAR
Commissioner Tsai submitted Library Commissioners' calendar from January
through May 2012
10. AGENDA BUILDING
I. Old — Budget requests responses from City
. Green Initiative
b, 2012 Work Plan
c. 2011 Final Work plan
11, ADJOURNMENT
The meeting was adjourned at 8:40 p.m.
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