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PC 02-14-2012 CITY OF CUPERTINO 10300 Torre Avenue Cupertino, CA 95014 CITY OF CUPERTINO PLANNING COMMISSION AMENDED MINUTES 6:45 P.M. February 14, 2012 TUESDAY CUPERTINO COMMUNITY HALL The regular Planning Commission meeting of February 14, 2012 was called to order at 6:45 p.m. in the Cupertino Community Hall, 10350 Torre Avenue, Cupertino, CA.,by Chair Winnie Lee. SALUTE TO THE FLAG ROLL CALL Commissioners present: Chairperson: Winnie Lee Vice Chairperson: Marty Miller Commissioner: Paul Brophy Commissioner: Clinton Brownley Commissioner: Don Sun Staff present: Community Development Director: Aarti Shrivastava APPROVAL OF MINUTES: 1. Minutes of October 25, 2011 Planning Commission meeting: MOTION: Motion by Com. Browning Browaley, second by Com. Sun, and unanimously carried 5-0-0 to approve the October 25, 2011 Planning Commission minutes as presented. 2. Minutes of November 7, 2011 Planning Commission meeting: MOTION: Motion by Com. Sun, second by Com.—Browning Brownley, and unanimously carried 5-0-0 to approve the November 7, 2011 Planning Commission minutes as presented. (Note: There was not a second meeting in November, and no December 2011 or January 2012 meetings were held) WRITTEN COMMUNICATIONS: None ORAL COMMUNICATIONS: None POSTPONEMENTS/REMOVAL FROM CALENDAR: None CONSENT CALENDAR: None OLD BUSINESS: None Cupertino Planning Commission 2 February 14, 2012 NEW BUSINESS: 3. ELECT CHAIR AND VICE CHAIR, AND ASSIGN COMMITTEE APPOINTMENTS FOR 2012. Chairperson for 2012: • Com. Brophy nominated Com. Miller to serve as Chairperson for 2012. The nomination was unanimously accepted by the Commissioners. Chair Miller chaired the remainder of the meeting. Vice Chairperson for 2012. • Chair Miller nominated Corn. Sun to serve as Vice Chairperson for 2012. The nomination was unanimously accepted by the Commissioner Representatives for Design Review Committee(DRC) for 2012. • Chair Miller explained that the Vice Chair of the Commission serves as the Chair of the DRC. Corn. Sun confirmed that he would serve as Chair of the DRC. • Corn. Brownley agreed to serve as alternate representative for the DRC. Housing Commission for 2012. • Corn. Brophy volunteered to serve as Housing Commission representative for 2012. Economic Development Committee for 2012. • Aarti Shrivastava explained that meetings of the EDC will not be held until a new Manager is hired. A representative will be assigned when the committee starts up again. Environmental Review Committee(ERC) for 2012. • Chairperson Miller will represent the ERC. The appointments to the various committees was unanimously approved. Mayor's Monthly Meetings for 2012. • The meetings are held every other month;Wednesdays from 2:30 p.m. to 4:00 p.m. Attendance at the meetings will be rotated as follows: April 2012 Chair Miller June 2012 Com. Brownley August 2012 Com. Brownley October 2012 Vice Chair Sun December 2012 Com. Lee DISCUSSION OF PLANNING COMMISSION MEETING SCHEDULE FOR 2012 Aarti Shrivastava: • Explained that the key holidays should be considered when setting meeting dates, and said that there would likely be projects in March and April. There are no items as yet scheduled for the February 28, 2012 meeting. • Cupertino Planning Commission 3 February 14, 2012 Vice Chair Sun: • Asked staff to provide more review time fir information on larger projects being presented to the Commission so that they could be better prepared to discuss them at the meetings. MOTION: Motion by Com. Brophy, second by Vice Chair Sun, and unanimously carried 5-0-0 to adopt the meeting schedule to be the second and fourth Tuesday of each month,which is the current schedule followed. REPORT OF THE PLANNING COMMISSION ENVIRONMENTAL REVIEW COMMITTEE: No meeting HOUSING COMMISSION: No Report MAYOR'S MONTHLY MEETING: Corn. Lee reported the following discussion items at the recent meeting: • Teen Commission: A teen conference was held for teen commissioners in Santa Clara County and the San Mateo area; The Teen Commission is working on the Walk One Week Program to encourage residents to bike and walk more; she reviewed the teen center events. • TIC: In the process of working on implementing a new emergency reporting system as the present one is inadequate. The City Council has approved moving forward to implementing a new system, RFPs have been sent out. The TIC is also working on a speaker series on technical topics. • Parks and Rec Commission: Working on a master plan for McClellan Ranch,two study sessions have been held; also prioritizing activities to go to budget planning process. Ongoing debate on the Stocklmeir property; the Simms property now called McClellan Ranch West and they are still studying where to locate the trail from the Stocklmeir property to the golf course; the architect present another trail to consider. They are still . studying issue of how to get people from Stevens Creek to the trail because of the deep slope. • Bike and Ped Commission: Updating bike and pedestrian plan which was last updated in 2002; second Thursday in May is Bike to Work Day; they are working on a proclamation by City Council for a Bike to Work Month for May; trying to encourage families to bike to more city festivities and events. • Housing Commission: Looking at what to do with their community block development grant funds; they have many recipients and aim for stronger projects for the fund distribution instead of increasing the number of recipients. • Library Commission: Provided stats; library card holders has increased 3% from last year; circulation is down 15%; visits to library down 7%, possibly because of EBooks, etc. The Poet Laureate program has been initiated; April is National Poetry Month; successful poetry reading by poet laureate David Denny. March 1st is next one at Peets Coffee, Winter Light Readings. Also looking at environmental issues, and speaker series. • Public Safety Commission: Vehicle burglaries are increasing in Cupertino particularly at Vallco Mall, strip malls, and Marketplace. Residents are encouraged to not leave valuables in their cars, particularly laptops and cell phones and other electronic equipment. The fire risk has increased also because of the lack of rain. The Regnart School PTA is concerned about potential removal of stop signs as a by-product of improving city bike lane on Rainbow Drive. Cupertino Planning Commission 4 February 14, 2012 ECONOMIC DEVELOPMENT COMMITTEE: No meeting. REPORT OF DIRECTOR OF COMMUNITY DEVELOPMENT: • Aarti Shrivastava reported that on February 7`h, the City Council authorized the Planning Commission to move forward with the contract for CSI Magnet who will provide the online permitting software, which will be implemented within a year and expected to go live early next year. Adjournment: The meeting was adjourned to the next regular Planning Commission meeting scheduled for February 28, 2012 at 6:45 p.m. PerZ � ' Respectfully Submitted: Elizabeth s, Recording Secretary Approved as Amended: March 13, 2012