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P&R 02-07-08MINUTES PARKS AND RECREATION COMMISSION CITY OF CUPERTINO REGULAR MEETING THURSDAY, FEBRUARY 7, 2008 1. 2. 3. CALL TO ORDER Chair Bradford called the meeting to order at 7:00 pm at Cupertino Community Hall, 10350 Torre Avenue, Cupertino, CA. PLEDGE OF ALLEGIANCE ROLL CALL Commissioners present: Jeanne Bradford, David Greenstein, David Lee Debbie Stephens Stauffer and Darcy Paul Staff present: Therese Ambrosi Smith, Donna Henriques Aki Honda Also Present: Rebecca Glyn, Landscape Architect of Guzzardo Partnership, Colin Bly, Guzzardo Partnership, Jon Moss and Michael Ducote of Prometheus Chair Bradford reordered the agenda to take up Oral Communications next. 6. ORAL COMMUNICATIONS -none Chair Bradford reordered the agenda to take up New Business next. 8. NEW BUSINESS A. Proposed park dedication -Villa Serra project Parks and Recreation Director, Therese Ambrosi Smith, introduced Aki Honda, Planner, who presented the background and the location of the Villa Serra Park project. Aki then introduced the Landscape Architect, Rebecca Glyn from Guzzardo Partnership who presented a preliminary conceptual design of the proposed park. On July 3, 2007, the City Council approved the expansion of The Grove and Villa Serra Apartments. Council required park land dedication on the southwest corner of Homestead Road and Franco Court. The proposed park is .75 acres and Prometheus, owners of the apartment complexes, will fully improve the park and dedicate it to the City as a public park. Council directed the Parks and Recreation Commission to make recommendations on the overall park design. Specific issues regarding the park that Council asked the Commission to address include: • a land swap to relocate the City's Traffic Operations Center-- should a restroom facility be installed in that area • should there be fencing around the park • whether or not the 20 parking spaces on the west side of the park area are needed Commissioner Bradford asked if any members of the audience would like to speak. The following individuals stated their concerns regarding the Villa Serra park proposal: Ed Alley Kathy Richardson Thycaud Subramonian Their comments included: • Safety issues since Homestead Road is a very busy street and it is not safe for young children • There is no parking on Homestead, so park users would use the spaces provided in the Villa Serra complex • Vehicular access to park • Concern that "undesirable individuals" will be using the park for smoking marijuana The Parks and Recreation Commission asked the Prometheus representative, Jon Moss, if he would be agreeable to having another meeting and inviting more neighborhood participation. Jon said that it would be good to have more residents attend and to get their input on the park. Therese suggested that we have another meeting at the meeting room in the Villa Serra apartment complex. She will notify the Parks and Recreation Commissioners as to the date and time the meeting room is available. 7. UNFINISHED BUSINESS A. Therese Ambrosi Smith reported that the Cupertino Historical Society supports the idea to construct amulti-use trail through the Stocklmeir property close to the creek, with a narrow, unpaved footpath crossing the orchard. Action: Commissioner Greenstein made a motion to support the Cupertino Historical Society's suggestion for the historical trail. Commissioner Paul seconded the motion. The motion passed unanimously. 4. SELECTION OF OFFICERS FOR 2008 A. Chairperson -Commissioner Stauffer nominated Commissioner David Greenstein for Chairperson. Commissioner Lee seconded the motion. The motion passed unanimously. B. Vice Chairperson -Commissioner Bradford nominated Commissioner David Lee for Vice Chairperson. Commissioner Stauffer seconded the motion. The motion passed unanimously. 5. MINUTES OF PREVIOUS MEETING A. Action: Commissioner Bradford made a motion to amend the minutes of the last meeting to include the statement from Jennie Yeung, the Moon Festival organizer, that she would recommend that the Parks and Recreation Commission deny the permit for the 2008 Moon Festival to be held at Memorial Park. Commissioner Lee seconded the motion and asked to have the exact wording of Ms. Yeung recorded in the minutes from the November 1, 2007 Commission meeting. The motion passed 3 - 2 with the new Commissioners Stauffer and Paul abstaining. 9. MISCELLANEOUS - NO ACTION REQUIRED A. Director Smith would like to discuss the history of the current the Parks and Recreation policies regarding facility use, field use and two special events policies as an educational exercise before she retires in May 2008. She also suggested that the rules and regulations for Blackberry Farm be reviewed before the reopening, with special attention to the "dogs on leash rule." November might be a good month to start drafting these policies. Director Smith also recommended that the Recreation Coordinators should plan to attend the monthly Parks and Recreation Commission meetings and provide the Commission with a brief update of what is taking place in their various divisions. B. There were no Commissioner contacts since the Mayor's meetings have not been scheduled. 9. ADJOURNMENT -Chair Greenstein adjourned the meeting at 8:47 pm. Respectfully submitted, ` Cam-- ~~2'L''L~_ €~~~~~ Donna Henriques, Administrative Assis an~~ Minutes approved at the April 3, 2008 regular meeting.