FAC 03-25-03 OF
CUPi:I TINO
DRAFT MINUTES
FINE ARTS COMMISSION
Regular Meeting
March 25, 2003
CALL TO ORDER
At 7:35 p.m. Chairperson Shirley Lin-Kinoshita called the meeting to order in Conference Room A,
10300 Torre Avenue, Cupertino, and led the pledge of allegiance.
PLEDGE OF ALLEGIANCE
ROLL CALL
Commissioners Present: Chairperson Shirley Lin-Kinoshita, Commissioners Janet Mohr, Nancy
Canter, David Kim, Carl Orr, Rita Young, and City Clerk Kimberly Smith. Commissioners absent:
None.
1. Introduction of new commissioner David Kim
APPROVAL OF MINUTES
2. Minutes of the regular meeting of Feb. 25, 2003.
Orr/Canter moved to adopt the minutes as presented. The motion carried unanimously.
PRESENTATIONS
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
COMMISSIONER AND LIAISON REPORTS
3. Monthly meeting with Mayor Chang (3rd Tuesday at 5 p.m.)
The March 18 meeting was cancelled. Hema Kundargi will represent the commission at the
April 15 meeting.
NEW BUSINESS
4. Fine Arts Grants
The ad hoc committee (Mohr, Orr, Canter) presented a report and recommendation. The
commission concurred to recommend that the Council award grants as follows: Nupur
Dance Academy, $1,300; Janlyn Dance Company, $1,700; Jennifer Swanton
Brown/California Poets in Schools, $1,300; and Bay Area Showcase Chorus, $1,200.
The ad hoc committee suggested that the Nupur Dance Academy might wish to do outreach
in schools so children would have an opportunity to talk to them about dance history,
costumes, etc.
March 25, 2003 Cupertino Fine Arts Commission Page 2
Discussion followed regarding the feasibility of using "matching" or "challenge" grams as a
means to assist fundraisers in approaching other donors.
The City Clerk was asked to modify the gram award letter to request (1) that the City of
Cupertino be credited on promotional materials; (2) that the commissioners receive direct
notice of the events; and (3) that a written evaluation is required. She was also asked to
develop a method of tracking the evaluations to insure that all are received.
Art for construction fence at library site
· Liaison requested to work with Senior Architect Terry Greene.
Ad hoc committee ofHema Kundargi and Shirley Lin-Kinoshita agreed to assist the Public
Works Department in obtaining children's artwork to be mounted on the fence surrounding
the library construction area.
UNFINISHED BUSINESS
General Guidelines for Selecting Public Art
· Consider additional wording to accept donations and deaccession works of art.
An ad hoc committee of Janet Mohr, Nancy Canter, and Shirley Lin-Kinoshita will review
the DeAnza College public art guidelines and report back to the commission at a later time
with suggestions for amending the city's guidelines.
Information booths/informational flyers
· Confirm materials to be handed out April 5 at Euphrat's flea market booth
· 2003 Art and Wine Festival July 19-20
The commissioners reviewed the draft Arts and Recreation flyer and offered some
suggestions. Lin-Kinoshita will make the changes and provide the master to the Clerk for
copying and delivery to the Euphrat Museum.
Orr/Young moved to rent a booth at the 2003 Art and Wine Festival, for the commission to
provide arts and recreation information. The motion carried unanimously.
The City Clerk was also asked to provide additional brochures for the booth, and to update
the older color brochure as time allowed. It was determined that the color brochure is still
sufficiently current and will be handed out at the festival as well. Some items to be
distributed may include information on the 1% for Art proposal, the sculptures Torque and
Perspectives, and the new teen arts grants.
Fine Arts grant - high school category
· Status report on distribution and response to new program
Janet Mohr reported on the status and said a cover letter will be distributed with the teen
grants package and announcement flyer. The Clerk will update the application with
deadline information and run copies. Mohr will arrange for delivery and/or mailing as
appropriate. Deadlines will remain the same as the adult grants until further notice, so the
next deadline is September 2003. At that time the commission will have a new budget and
will determine how much money to set aside for the teens.
March 25, 2003 Cupertino Fine Arts Commission Page 3
STAFF REPORTS
8. Committee Roster (information item)
NEWS ARTICLES
ADJOURNMENT
9:40 p.m. the meeting was adjourned.
Kimberly Smith, City Clerk