LIB 04-15-03City of Cupertino
Library Commission
Regular Meeting
April 15, 2003
e
CALL TO ORDER
At 7:05 p.m. Eno Schmidt called the meeting to order at Cupertino City Hall, 10300 Torre
Avenue, Conference Room A, Cupertino.
ROLL CALL
Commissioners: Eno Schmidt, Sheila Mohan, Janet Riddell, Kathy Stakey and Yuhfen Diana
Wu.
City/County Library Staff: Mary-Ann Wallace, Melinda Cervantes, Carol Atwood
Absent: None
Guests: Gayathri Kanth, Teen Librarian
MINUTES
Commissioner Stakey moved to approve the minutes from the March 18, 2003 regular
meeting with Commissioner Mohan second. Motion passed unanimously.
ORAL COMMUNICATIONS
Commissioner Stakey asked if the library would be willing to accept the donation of a flag.
Mary Ann Wallace will research and report back at the next meeting.
WRITTEN COMMUNICATIONS
None.
NEW BUSINESS
A. Teen Librarian Presentation - Gayathri Kanth addressed the commission with a power
point presentation of what is going on at the library in regards to teens. Services include
Teen Collection development (including Rock and Rap), booklists, personal reading
picks, class visits to school sites, interaction with the schools and their media specialists,
attendance at the Teen Job Faire and a teen volunteer program which has doubled this
past year. Future plans include a new teen website, database classes for teens and a large
teen area in the new library. The Teen Commission has asked if Gayathri can make a
similar presentation to them at one of their meetings in May.
B. Tracking of Internet Gate Count - Commissioner Schmidt asked how the gate count is
compiled. Melinda Cervantes stated that these are general statistics and will research
whether she can get Cupertino only data for the Commission.
C. SCC Policy Issues - Melinda stated that policy is made at three separate levels for the
library - the Board of Supervisors (Intemet use, sexual harassment, privacy, etc.); the JPA
Board and at the Staff level (daily procedures). These policies are too numerous to
mention but she would be happy to discuss any specific issues. As to the USA Patriot
Act, records are cleared daily except for outstanding fine records and all requests are to
go through Melinda. The library is currently only posting signs regarding privacy and has
not made a decision on the USA Patriot Act.
D. County Ballot Measure - Commission Representation - Commissioner Schmidt
volunteered to contact Council member Lowenthal to let him know that the Commission
will be looking primarily to other library groups to find representatives for the Measure A
renewal election committee and for the time being he will be the liaison for the
Commission and the committee.
E. Commission Report to City Council - Kathy Stakey volunteered to do a presentation to
City Council at their May 19th meeting.
F. Library Services Survey - 17 surveys have been received to date. Check out and
Customer service ranked excellent with available materials and atmosphere as a
coInmunity gathering place the two areas for needs improvement. Carol Atwood will
update the results for Commissioner Stakey's presentation on May 19th.
OLD BUSINESS
A. Agenda Building - The agenda schedule was reviewed to keep everyone updated on
projects due.
B. Summary of Building Concerns - Carol Atwood volunteered to ask for the
specification plans from Terry Green and to review the draft report with Jim Davis, our
Building Maintenance Supervisor. She will work with Janet to finalize the report.
Report on JPA Meeting - deferred to next meeting.
Legislative Update - deferred to next meeting.
Sister City Library - deferred to next meeting.
Library Foundation - Commissioner Schmidt reported that $72,000 had been raised to
date.
G. Friends of the Library - deferred to next meeting.
H. Mayor's Tea - Janet Riddell will e-mail a summary to the Commissioners.
I. Status Report on New Library Project - The Commission reviewed Mr. Quails report
and asked 1) why has the architectural consultant cost increased to $3M? and 2) Can
staff place a higher priority on Bid Add Alternate items #1 and #3? Carol will follow up
with Mr. Qualls on these questions.
D.
E.
F.
CITY OF CUPERTINO LIBRARIAN'S REPORT
Mary Ann Wallace gave the commission an update on March activity for the temporary
library. The city now has four self-check out machines with one being used for "Express
Checkout" (10 items or less). Circulation for the month of March was 146,251 items.
COUNTY LIBRARIAN'S REPORT
Melinda Cervantes reminded the commission that on 4-26 is the Library Issues Breakfast and
on 4-30 is the CLA Education Day. SCC will also present their budget to the JPA on the
24th. Joe Simitian is recommending that the TBR be funded at the same level. We will see
what happens at the State level. Melinda also mentioned that the Saratoga library would
open in June of this year. In addition, she thanked the city for modifying the lobby design to
accommodate holds.
10. OTHER
None
11. ADJOURNMENT OF THE MEETING
The meeting was adjourned at 10:00 p.m.
Carol Atwood