FAC Packet 10-23-07
AGENDA
FINE ARTS COMMISSION
Regular Meeting, Conf. Rm. A
10300 Torre Avenue Cupertino
Tuesday, October 23,2007 7:00 P.M.
CUPEIUINO
CALL TO ORDER
ROLL CALL
APPROVAL OF MINUTES
1. Minutes of August 28, 2007.
PRESENTATIONS
ORAL COMMUNICATIONS
WRITTEN COMMUNICATIONS
UNFINISHED BUSINESS
2. Discussion of sculpture garden and/or sculpture locations in community (Michael Harkin)
3. Discussion of the policy for commercial sale of art displayed on city property (all)
4. Preparation of a Percent-for-Art ordinance and "developer's guidelines" document (Jessi
Kaur and K.C. Chandratreya)
5. Update on Proposal from Vardy Stein for a rotating artwork display at Vardy's Jewelers
(located at the corner of Stevens Creek Boulevard and Rodrigues Road) (Nancy Canter)
NEW BUSINESS
6. Follow-up report on arts-related activities at the Cupertino Fall Festival and the Cupertino
Arts Day proclamation (Robert Harrison)
7. Review grant application from Euphrat Museum of Art and award up to $4,000.00.
8. Confirm meeting date change - December meeting will be Tuesday, Dec. 11 at 7:00 p.m.
instead of Dec. 25.
9. Discussion regarding selection criteria for Distinguished Artists, and identify new filing
deadlines so that awards can be given during CREST ceremony (Cupertino Recognizes
Extra Steps Taken).
10. Consider revisions to Municipal Co~e regarding Fine Arts Commission title, powers and
functions.
STAFF REPORTS
11. Review current ad hoc committee list
12. Update on Quarter Percent for Art project list
October 23, 2007
Cupertino Fine Arts Commission
Page 2
13. Veterans' Memorial status - event on Sunday, November 11.
COMMISSIONER REPORTS
14. Arts-related news updates from Commissioners
15. Report from Mayor's meeting with commissions, and confirm representative(s) to attend
future meetings (these occur the 2nd Wednesday of each month at 8:00 a.m.).
. November 14
NEWS ARTICLES
16. Media coverage
ADJOURNMENT
In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable
efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact
the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting.
CITY OF
DRAFT
1:1
DRAFT MINUTES
FINE ARTS COMMISSION
Regular Adjourned Meeting, Conf. Rm. A
10300 Torre Avenue Cupertino
Tuesday, August 28, 2007
CUPERTINO
PLEDGE OF ALLEGIANCE
At 7:05 p.m. Chairman Robert Harrison called the meeting to order and led the Pledge of
Allegiance.
ROLL CALL
Present: Chairman Robert Harrison, and Commissioners Michael Harkins, KC Chandratreya, Jessi
Kaur. Absent: Nancy Canter. Staff present: City Clerk Kimberly Smith.
ORAL COMMUNICATIONS
APPROVAL OF MINUTES
1. Kaur moved to approve the minutes of June 26, 2007 as amended. Harkin seconded and
motion passed unanimously with Canter absent.
WRITTEN COMMUNICATIONS
2. City Clerk updated the Commission on the statue at Merlion Restaurant. She indicated that
the statue was considered signage and is governed by the Planning Commission. The
Commission concurred that it would like to have the opportunity to provide input for future
signage sculptures.
3. The Commission concurred to allow lower wattage for the lighting at the Whole Foods
public art project.
4. Cupertino Fine Arts League Grant Application
City Clerk reported that the grant application from the Fine Arts League had been received
to hire a judge for the Fall Festival art show. Harkins moved to pay $250 for a juried art
show judge. Chandratreya seconded and motion passed unanimously with Canter absent.
NEW BUSINESS
5. Status report on arts-related activities at the Cupertino Fall Festival
Harrison updated the Commission regarding the Fall Festival. He indicated that the major
theme of the event would focus on children. It was also noted that the Distinguished Artist
of the Year would be displaying her art during the Fine Arts League of Cupertino's art
show, and that most of the artwork would be for sale.
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August 28, 2007
Cupertino Fine Arts Commission
Page 2
UNFINISHED BUSINESS
6. Discussion of sculpture garden and/or sculpture locations in community
Harkins discussed an outline he prepared for a sculpture garden and possible locations
within the community. The Commission concurred to visit park sites and other potential
locations, and discuss the outline in more detail at the next meeting.
7. Discussion of the policy for commercial sale of art displayed on city property
City Clerk reported that the policy had been reviewed and approved by the Quinlan Center
Manager. The policy is expected to go to City Council in October.
8. Preparation of a Percent-for-Art ordinance and "developer's guidelines" document
Kaur indicated that the policy was not yet ready for review. Chandratreya and Kaur agreed
to work as an ad hoc committee on this item.
9. Update on proposal from Vardy Shtein for a rotating art display
City Clerk updated the Commission. It was noted that the director of the sculpture
department at DeAnza College was interested, but had not. yet committed to handle the
project. It was also noted that the Building, Planning and Public Works Departments
would need to approve the area for the display and that the project may require a Director's
Permit. Mr. Shtein was asked to contact Community Development Director Steve Piasecki
directly.
STAFF REPORTS
10. Review of current ad hoc committee list
City Clerk reported that the ad hoc committee list would be updated to reflect the change to
the Percent for Art project.
COMMISSIONER REPORTS
11. Arts-related news updates from Commissioners
There was no discussion on this item.
12. Report from Mayor's meeting with commissions, and select representative to attend future
meetings (these occur the 2nd Wednesday of each month at 8:00 a.m.).
The Commission reviewed the report that was prepared by Canter.
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August 28, 2007
Cupertino Fine Arts Commission
Page 3
NEWS ARTICLES
10. Media coverage
There was no discussion on this item.
ADJOURNMENT
At 9:40 p.m. the meeting was adjourned.
Kimberly Smith, City Clerk/Staff Liaison
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ff-..c.I8,28-0, .
-t'(C,Ym ('(11 cltael N <l4"b ~
Outline
Cupertino Sculpture Garden
Overview
For Council's Consideration
Purpose - What to do with pieces donated without location
Serving the community
BenefitlNeed
Public Art Donations
Educationa\ / CO'w\Y'~eW\oY'4'h,,~
Contemplative Setting
Preferred Locations
Quinlan Center knolls
Linda Vista Park
Stevens Creek Trail
Other
JO\t'lM(U\ PArk
Subject Matter
Mixed
Theme
Representational
Contemporary
Size and Geography of Area
No less than
Park setting
Outdoor
Viewable from Inside
Near public building
Knolls
Themed - flat with gravel
Other,Considerations
Grants
Corporate Donations
Political Restrictions
Religious Restrictions
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CITY OF CUPERTINO
FINE ARTS COMMISSION GRANT APPLICATION
PART I: APPLICANT INFORMATION
Name of Applicant or Group: Euphrat Museum of Art
Address:
De Anza College, Cupertino, CA 95014
Telephone: Home ( )
Work (408)864-8836
PART ll: ACTIVITYIPROGRAM INFORMATION
Describe the proposed activity for which you are seeking funding. Include a description of
the audience you intend to reach and why you think the community would be interested in
this project.
General support for the Euphrat Museum of Art during a time of change and growth.
Results will include lectures and exhibitions, outreach through our Arts & Schools
Program, community involvement with the Cherry Blossom Festival, the Lunar New Year
Parade and International Fair, as well as events and planning related to the building of our
new Euphrat Museum of Art.
Our audience includes the larger De Anza College community, young college students and
lifelong learners, along with younger students in our Arts & Schools Program and their
families, the arts community, as well as the broader community.
Audience interest is developed from the ground up, because we involve community in the
programming process, from planning, to exhibition/event, to follow up.
http://www.deam:a.edu/euphrat/ Our website is being totally renovated with a new look
that will be coming later this fall. It has been and will continue to expand to show the
breadth of community involvement, provide valuable information for our greater
community, and invite participation.
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Name _Euphrat Museum of Art_
Page 2
Present a realistic timeline for the project. Detail the steps you intend to take. List the
short-term objectives, long-range goals, and implementation strategies.
September 2007 through June 2008, multidimensional program.
Short term, we will be presenting exhibitions, events, and programs from our interim space
in the A-9 building. Our first exhibition is Moving Cultures, starting October 2. It will be
followed by other exhibitions, including the annual De Anza student show in the spring.
Lectures during the year will focus again on Art and Leadership.
Long term we are working on design and planning for our new Euphrat Museum of Art
which will be connected to a new Performance Hall on campus (to be built by the end of
2008), and we are concentrating on all that is required to realize the building of this new
Euphrat Museum of Art and expanding programming on and off campus.
We will be working with college and community groups to develop and enhance our art
programming for all ages. Varlous groups include the planning group for the new Visual
and Performing Arts Center, the Civic Engagement Institute on campus, and the Euphrat
Museum Program Committee, which includes campus and community members. We will
work with the Euphrat Museum Board to continue to build community participation and
acquire funding for the Euphrat's physical and programmatic needs.
Describe the previous experience you have had that will help you complete this project.
See attachments that have been sent, including end-of-the-year report. We will send our
next end-of-the-year report when it is finished in the fall.
See also our website at htt.p://www.deanza.edu/eQphratl. It provides a lot information.
But, as mentioned, one of our major projects for the year is a new, expanded website.
7., 2..
Name _Euphrat Museum of Art
PART ID. PROJECT BUDGET SUMMARY
Salaries
Estimate 1/2 admin, 1/2 artististic salaries
Administrative staff
Artists
Promotion (advertising, box office, other)
Office expenses (postage, supplies, other) - Production
Other (Rent, utilities, use of city facilities, other)
TOTAL COST OF ACTIVITY
GRANT AMOUNT REQUESTED
PART IV: BACKGROUND INFORMATION
Please check appropriate space:
Primary Interest:
Individual
Group
_X_Organization
Cupertino Resident
Youth
X Visual Arts
Dance
Music
Literature
Theater
Other (specify)
Page 3
$195,464
_$627_
$28,770_
$224,861
$ 4000.
Signature:
Date:
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f f
PLEASE NOTE: All grant recipients are required to submit a written evaluation of their
programs at the conclusion of the project, or every six months, whichever comes first.
Evaluations may be submitted to the City Clerk for distribution to the Fine Arts
Commission.
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Staff perform artistic and administrative functions.
Jan Rindfleisch. Director since 1979. Responsibilities include programming,
curating, fundraising, publications, press relations, community outreach, personnel,
and financial management. Has a BA in physics and MFA in painting. Graduate of the
Getty's Museum Management Institute. Curated over 100 exhibitions and produced
12 books for the Euphrat. Board member of the Arts Council of Santa Clara County
for many years. In 1990 and 1991 she served as a California Arts Council panelist.
Her work has been recognized with a Cupertino Civic Service Award, County Woman
of Achievement Award, and Asian Heritage Council Award.
Diana Argabrite. Director of Arts & Schools Program. full time for four years, part-
time since 1989. Has developed, directed, and taught programs within the schools for
over 20 years. Oversees a variety of community outreach. Runs the Euphrat's Arts &
Schools Program, supervising ArtistfTeachers and De Anza student interns. Has co-
curated many Euphrat major exhibitions since 1989. Is a studio artist who also
creates public art projects. BA in studio art and MA in art and art education. Was a
California Arts Council Artist in Residence (4 years), a staff member of the California
Arts Project Visual Arts Team. Received grants awards from MACLA (San Jose
Center for Latino Arts), the Mountain View Arts Commission. Crest Award (2001)
from Cupertino.
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"Distinguished Artist" Sought
The Cupertino Fine Arts Commission is accepting nominations for the 2007
Distinguished Artist Award. Nomination forms are available from the city clerk's office,
10300 Torre Ave., Cupertino, 95014, or by calling (408) 777-3217. The deadline for
submitting those nomination to the clerk's office is Tuesday, May 15.
The award, which will be presented in the fall, is given to an artist, or a group of
artists, who live in or practice art in the Cupertino area. Both performing and visual
artists will be considered.
Artists who have received the award in the past include sculptor Salvatore
Pecoraro, musician Nile Norton, printmaker Glen Rogers Perrotto, dancers Mythili
Kumar and Janet Shaw, artist Sandra Beard, ikebana flower-arranging artist Fusako Seiga
Hoyrup, artist/sculptor Brother Joseph Aspell, S.M., artist/calligrapher Sara Loesch
Frank, pianist Makiko Ooka, singer/composer Robert L. Harrison, ceramic artist Mahoko
Dahte, photographer/artist Constance Guidotti, painter Kate Curry, and ceramic artist
Janet Leong Malan. Last year's Distinguished Artist was sculptor Corinne Okada Takara.
More information about the Distinguished ArtistAward is available from the city
clerk's office, (408) 777-3217, kimberlvs@cuDertino.or20rbyvisiting the City of
Cupertino website at www.cuDertino.or2 and following the links to City Government,
Commissions, Fine Arts Commission.
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City Hall, City Clerk's Office
10300 Torre Avenue
Cupertino, CA 95014-3255
(408) 777-3223 phone
(408) 777-3366 fax
www.cupertino.org
CUPEIUINO
CUPERTINO DISTINGUISHED ARTIST AWARD
NOMINATION FORM
ARTIST INFORMATION
Name
Address
Telephone
(check one) ~onning _visual _literary _restorative _curative
Edueationfl'raining
Achievements/Awards
Nominated artists should reside and/or practice their art in the Cupertino area. Please provide
information as to how this artist meets these requirements
Attach resumers) or narrative information of primary participant(s) in the proposed program as
well as appropriate endorsements and letters of support. When possible, please submit samples
of the art work in print, slides, photographs, videotape, or audiotape to assist the selection
committee in making their choice. Samples will be returned if the request is made at the time
they are submitted
NOMINATION SUBMITTED BY:
(name, address and phone) ,
Please Rhmit applieatioa by IIUIiI, or ia penoa to the Office of tile City Clerk, City of C.pertino, 10300
Torre Avenue, Cupertino, 95014. Applications must be received by 4:30 p.m. on the r Frldiw of Mav.
Call the City Clerk'. 0f6ee at <-> 777-3'1.'l3 if there are q.ations.
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2.80.010
CHAPTER 2.80: FINE ARTS COMMISSION
Section
2.80.010 Established.
2.80.020 Members-Terms.
2.80.030 Members-Vacancy or removal.
2.80.040 Chairperson.
2.80.050 Meetings-Quorum.
2.80.060 Majority vote required.
2.80.070 Records required.
2.80.080 Powers and functions.
2.80.090 Compensation-Expenses.
2.80. 100 Effect.
2.80.010 Established.
The Fine Arts Commission of the City is established.
The Fine Arts Commission shall consist of five members,
none of whom shall be officials or employees of the City,
nor cohabit with as defmed by law, nor be related by blood
or marriage to any member of the Commission, the City
Manager or the staffperson(s) assigned to this Commission.
At least three members shall be City of Cupertino residents.
Members of the Fine Arts Commission shall be appointed by
the City Council. Membership will be drawn to represent
the arts, citizens and business community on an
approximately equal basis. (Ord. 1934, (part), 2004; Ord.
1466, (part), 1988; Ord. 1401, (part), 1987)
2.80.020 Members-Terms.
A. Commissioners serve at the pleasure of the City
Council. The term of office of the members of the Fine
Arts Commission shall be for four years and shall end on
January 30th of the year their term is due to expire. No
commissioner shall serve more than two consecutive terms,
except that a commissioner may serve more than two
consecutive terms if he or she has been appointed to the
Commission to fill an unexpired term ofless than two years.
B. The appointment, reappointment and rules
governing incumbent members of the Commission are
governed by Resolution No. 7571 of the Cupertino City
Council. (Ord. 1974, ~ 2, 2006; Ord. 1705, (part), 1995;
Ord. 1466, (part), 1988; Ord. 1401, (part), 1987)
2.80.030 Members-Vacancy or Removal.
Any appointee member may be removed by a majority
vote of the City Council. If a vacancy occurs other than by
2006 S-8
expiration of a term, it shall be filled by the City Council's
appointment for the unexpired portion of the term. (Ord.
1401, (part), 1987)
2.80.040 Chairperson.
The Commission shall elect its chairperson and'vice-
chairperson from among its members and shall appoint a
secretary. Terms of the chair and vice-chair shall be for one
year and shall be complete on January 15th. Upon approval
of the City Council, the City Manager may appoint a
secretary who need not be a member of the Commission.
(Ord. 1401, (part), 1987)
2.80.050 Meetings-Quorum.
A. The Fine Arts Commission shall establish a
regular place of meeting and rules of conduct thereof and
shall hold at least one regular meeting every other month.
B. A majority of the Fine Arts Commission shall
constitute a quorum for the purpose of transacting the
business of the Commission. (Ord. 1964, ~ 3, 2005; Ord.
1401, (part), 1987)
2.80.060 Majority Vote Required.
A majority vote is required to approve a
recommendation on any matter that is presented to the
Commission which requires a vote. (Ord. 1401, (part),
1987) .
2.80.070 Records Required.
The Commission shall keep an accurate record of its
proceedings and transactions and shall render such reports
to the City Council as may be required. (Ord. 1401, (part),
1987)
2.80.080 Powers and Functions.
A. The powers and functions of the Fine Arts
Commission shall be to foster, encourage and assist the
realization, preservation and advancement of fme arts for
the benefit of the citizens of Cupertino.
B. To fulfill their mission, the Commission may
involve itself in the following activities:
1. Act as a catalyst for the promotion of fme arts
activities;
2. Keep current on potential fme arts activities
which would be available to the community;
59
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2.80.080
Cupertino - Administration and Personnel
60
3. Provide liaison between various fme arts
activities;
4. Provide a means for coordination for fme arts
groups or facilities which may exist within the community;
5. Maintain an inventory of facilities available for
related fme arts activities within the community;
6. Provide screening and/or review for fme arts
activities wishing to obtain city funds or utilize public
facilities;
7. Provide information to the community relating to
the arts;
8. Foster the development of public art within the
community;
9. Be vigilant in exploring and advancing the range
of tine arts activities available to the community;
10. Enhance the interaction between arts and
business;
11. Any other activity which may be deemed
appropriate and necessary. (Ord. 1401, (part), 1987)
2.80.090 Compensation-Expenses.
Members of the Fine Arts Commission shall serve
without compensation, but all necessary expenses reasonably
incurred by them while acting in their official capacity shall
be paid by appropriate action of the City Council. (Ord.
1401, (part), 1987)
2.80.100 Effect.
Nothing in this chapter shall be construed as restricting
or curtailing any powers of the City Council or City
officers. (Ord. 1401, (part), 1987)
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AD HOC COMMITIEE ROSTER
Cupertino Fine Arts Commission updated 10-4-07
Mayor's Breakfast
Distinguished Artist
of the Year 2007
Percent for Art
Ordinance/
Developer's
Guidelines
Grants Committee
(Fall 2007)
Grants Committee
S rin 2007
Cupertino Fall
Festival (formerly
the Cupertino
Jubilee)
Sept 15 & 16
""-
........
,
.......
Any available member
may attend; typically
the chair is invited
n/a
n/a
Robert Harrison
Monthly meeting with
Mayor and a
representative from
each commission
This event is put on by
CuPertino Rotary and
the Cupertino Chamber
of Commerce.
Cupertino sponsors by
providing space
Second Wednesday of each month at 7:30 a.m. in Conference
Room A of City Hall. Schedule ay change in December 2007.
Funding of $500 for first time in 2006. Was expanded to two
categories (visual and performing) but in 2007 no artist in the
performing category was selected. Charlotte Krui was selected
for visual category. She and other D.A.s participated in 2007
Ro /Chamber Fall Festival.
At 5-06 meeting F AC began writing policy document. 3-07 F AC
decided that Sunnyvale model was simpler and are making
changes to that version. At 8-07 meeting subcommittee formed
Jessi Kaur and KC Chandratre a
In 06-07 $2000 in grant funds were reinstated and awarded to the
Euphrat Museum plus $500 to Distinguished Artist. 2008 budget
was increased to $5,200: $1000 total for two Distinguished
Artists, $4000 for Euphrat and $250 for judge for juried Fall
Festival Art Show. Grant application received from DeAnza,
needs formal a roval b FAC.
No grant funds specifically requested except those shown above
FAC chairman coordinated with Fall Festival representatives to
display works by previous and current Distinguished Artists. See
note under Grants Committee; Council authorized $250 for
juried Fall Festival Art Show in 2007. Grant funds were
awarded and sent to F ALC representatives.
~
2007 Cherry Jessi Kaur represented Diana Argabrite oversaw project, provided artwork from her
Blossom Festival the F AC at the children's classes and set up display at festival in 2005, 2006 and
Children's Art festival in 2007 2007. History: 1 st year was competition, 2nd year was models
Display of"4 Seasons corner." 3RD and 4th yrs were felt banners.
April 28 & 29 Interest waning, too time-consuming on part of F AC to finish!
instalVteardown. 5th year was an art exhibit - after that creation,
installation, and teardown supervised by Diana Argabrite
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Cupertino Projects with Public Art Requirements
Effective November 15, 2005, construction over 50,000 sq. feet must provide on-quarter of a percent of construction budget in public art, to a maximum of
$100,000. Art must be installed prior to building occupancy, preferably at the time of landscaping
to .
Applicant Project Name Project Location Status Art work Project Assigned Notes
info Apprval Planner
Date
Michael Ducote Villa SerrafThe 20800 Homestead 7/3/07 . Aki Honda Was delayed for a time
Prometheus Grove Road by City because of possible
ASA-21 007-03 Council reconsideration petition,
for an additional but that was finally
116 apartment dropped
units, a public
park, a
recreational
facility, and
leasing office
within an existing
apartment
complex (Villa
Serra/The Grove)
for a total of 504
units.
Mike Rohde California Pizza Aki Honda
General Kitchen &
Manager Islands
Cupertino Restaurant
Square
City of Mary Avenue Mary Avenue & Bridge in design sculptures 2005 Terry Green FAC has seen
Cupertino Pedestrian Highway 85 phase (city architect) preliminary sketches
Footbridge 1/07. Sculptures of red-
tailed hawk & patridge
family
Pinn Brothers Oak Park DeAnza Blvd Foundation poured; "Glassflow" 2004 Gary Chao Robert Mowat (415)
Village (former Santa project on hold by Ulrich 777-4656 landscape
Barbara Grill) Pakker architect.
Toll Brothers Calabazas Place Stevens Creek & On hold March Gary Chao Referendum passed,
Finch 2006 residential component
now on hold.
U ad October
'-
~
...!...
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~
~ Timothy Public Storage 20565 Valley 7-18-06
Reeves! U-2006-03 Green Drive by City
Public Stora e Council
SandHill Former Any 10495 N. DeAnza 8-
Properties Co. Mountain
Project Mgr is U-2006-06 North DeAnza &
Karen Ngo Mariani
Aki Honda
Colin Jung
Petition for
reconsideration has been
filed. so project is not
actually approved yet per
Ciddy. 9-25-06)
Other Public Art Projects
Applicant Project Name Project Location Status Art work Project Assigned Notes
info Approval Planner
Date
Lead is Veteran's Memorial Park Fund-raising in Custom Original Architect donation
Sandy James Memorial progress. sculpture of proposal Terry Green
representing two soldiers to has major role
Donna Axelson by artist Council
Sandy approx
Procter Oct 2005
Lead is Cyrus the Great On hold Original Architect donation
Fariba Nejat proposal Terry Green
Repre-senting to has major role
various donors Council
approx
2004-
2005
.........
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