LIB 03-18-03City of Cupertino
Library Commission
Regular Meeting
March 18, 2003
CALL TO ORDER
At 7:32 p.m. Eno Schmidt called the meeting to order at Cupertino City Hall, 10300 Torte
Avenue, Council Chambers, Cupertino.
2. ROLL CALL
Commissioners: Eno Schmidt, Sheila Mohan, Janet Riddell, Kathy Stakey. Yuhfen Diana
Wu arrived at 7:50pm)
City/County Library Staff: Mary-Ann Wallace, Melinda Cervantes, Carol Atwood
Absent: None
Guests: Ralph Quails, Public Works Director and Terry Greene; City Architect
MINUTES
Commissioner Stakey moved to approve the minutes from the February 11, 2003 special
meeting with corrections denoting Commissioner Mohan as secretary. Commissioner Mohan
seconded and motion passed unanimously with Wu absent.
4. ORAL COMMUNICATIONS
Richard Lowenthal, Board Member of the SCC Library Joint Powers Authority, addressed
the Commission. He informed them that Measure A, which provides 20% of the library
funding, will sunset in June 2005. The loss of this revenue will result in a reduction of 55
employees. The March 2004 ballot for a Mello Roos District will need a 66.7% voter
approval to re-institute the tax. Richard asked the Commission for help in raising funds to
run the campaign and for volunteers from the Commission, Friends of the Library and the
Library Foundation to work on the campaign.
5. WR/TTEN COMMUNICATIONS
None.
6. NEW BUSINESS
A. Library Commission Goals - City Manager Dave Knapp addressed the Commission to
discuss the 2003/04 Commission goals and how they relate to those of the City Council.
The commissioners presented the following:
1. Oversee the Library Project; Solicit the community needs as to service (Riddel)
2. Continue to automate the checkout system; Review current library services (Stakey)
3. Help monitor the progress of the new building; Identify potential problems and
solutions; Survey users as to their needs, Implement an agenda building work plan
(Schmidt)
4. Ensure that the temporary facility meets the needs of the community; Ensure that the
Friends, Commission and Foundation all work together (Mohan).
Be
Status Report on the Library Project - Ralph Qualls, Public Works Director, and Terry
Greene, City Architect, addressed the commission on the status of the library building
project. The status report included new renderings of the arcade, model, interior, civic
plaza and the community hall; construction progress pictures and the recycling that is
taking place; a project video; and a parking analysis. Old parking spaces on the site
approximated 294 (224 lot + 70 on Tome) and the new plan calls for 295 spaces (199 lot
+ 21 south of building + 75 on Torre) plus an additional 80 spaces on the Hunter-Storm
property. Ralph will give another update to Council on April 7th. Construction
advertising will happen the first part of April with bids open in May. The children's art
project is in progress and art will be hung on the construction walls when completed.
Commissioner Riddell asked that the library location signs be modified to enhance
customer service.
City Librarian's Report - Mary Ann Wallace updated the Commission on the February
statistics. Circulation was to up 129,000 with self-check representing 19-21% of the
total. Gate count is 25,000 visits per month (about 50% of the old library visits). April
is poetry month with a drop-in poetry program (4/15) and poetry packets to be distributed.
In addition, there will be a new class in May for teens on database searching and staff are
gearing up for the Summer Reading program. The Legislative Breakfast is scheduled for
Saturday, April 26. Commissioner Schmidt took the opportunity to introduce the
customer service postcard that is now available at the Library, City Hail, Quinlan Center
and the Senior Center. He encouraged everyone to complete the postcard as part of our
survey on services.
County Librarian's Report - Melinda Cervantes congratulated the Commissioners and
City Staff on their progress with the new library. She then asked for involvement in a
letter writing campaign for the transaction based reimbursement program from the State.
SCC gets $1.4 Million reimbursed annually from this program, which the governor is
proposing to eliminate. Ms. Cervantes noted that the JPA Board plans on using reserve
funds for next fiscal year to avoid reducing hours and/or layoffs. The next JPA meeting
will be on April 24 and the Finance committee meets on April 16t~.
Our library has been rated #1 in 2001 and 2002 by the Haplar rating system and we are in
the top 10 nationwide for all libraries. Commissioner Wu asked what is being done about
the Patriot Act. Melinda stated that SCC is currently discussing how to respond.
mo
Library Capital Campaign Report - Barbara Rodgers introduced Mary Rose
Delgadillo and Dori Ives, fundraising consultants for the library campaign. They
presented a power point presentation to the Comrnission on the Library project. Their
goal is to raise $1.5 Million dollars. A copy of the naming opportunities is attached.
Barbara said to look for an event gathering at the end of May.
7. OLD BUSINESS
Discussion was continued to the next meeting.
8. OTBER
Items included:
· Commissioner Mohan reminded everyone that next month's meeting would start at 7pm.
· Mayor's Tea assignments: ComnUssioner Stakey will attend in February, Commissioner
Schm/dt will attend in March, Commissioner Riddell will attend in April, Commissioner
Mohan will attend in May and Commissioner Wu will attend in June.
· Carol Atwood will invite a Teen Commissioner to the April meeting.
11. ADJOURNMENT
The meeting was adjourned at 9:35 p.m.
Carol Atwood