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LIB 04-16-96CUPERTINO LIBRARY COMMISSION MINUTES APRIL 16, 1996 CALL TO ORDER The meeting was called to order at 7:30 p.m. by Chair Minow ROLL CALL Present Jean Bedord Jillian Hamer Charles Liggett Mar/Minow Charles Pow Also Resent Susan Fuller, County Librarian Mary-Ann Wallace, Cupertino City Librarian Doug Huston, Chamber of Commerce Board VP and Chairman of the Art and Wine Festival Dorothy Stow, Chamber of Commerce Board VP of Finance John Statton, Executive Director, Cupertino Chamber of Commerce MINUTES Corrections to the March 19, 1996 minutes: Meeting adjourned at 9:00 p.m. Commissioner Bedord will attend the April Mayor's breakfast Minutes were approved as amended. ORAL COMMUNICATIONS Three members of the Cupertino Chamber of Commerce represented the Chamber in a request to accommodate the Art and Wine Festival by closing the library on Saturday and Sunday during the festival. Discussion led to a compromise of closing the library parking lot, but leaving the building open for service. Since cars in the parking lot are the major problem, this solution seemed to be workable for all parties. Library patrons will share the festival parking across Tone Street. Several spaces will be available for handicapped persons closer to the festival and the library. Library staff and Chamber representatives will think about mutually supportive programs such as puppet shows and book sales and ways to notify patrons and make the weekend more convenient. These items will be discussed at the May Commission meeting. WRITTEN COMMUNICATIONS None OLD BUSINESS Sunday hours Commissioner Liggett moved to recommend that support for an eight hour Sunday schedule to start in September be requested from the City Council. Second, Hamer. Passed unanimously. Commissioner will attend the budget hearing. Capital Improvements Chair Minow provided information about future building needs to the City of Cupertino for the City Master Plan. CREST Commissioner Bedord moved to send a congratulatory letter to winners of the CREST award who included long-time library Friends Curt and Lois Woodruff. Second, Hamer. Passed unanimously. Other Library Commissions Chair Minow reported on the activities of the Los Altos Library Commission. Inspired by their activities, the Cupertino Commission decided to consider attending occasional city council meetings and investigating ways of establishing the Cupertino Library Foundation as a United Way designated agency. STANDING REPORTS Library Foundation The Library Foundation is setting goals including raising $10 million in ten years to support a new library building. Friends of the Library The next book sales will be April 18 and 19. Mayor's Meeting Commissioner Bedord reported on the Mayor's meeting. Chair Minow will attend the next meeting. Calendar Update Chair Minow distributed the calendar update. Highlights include: · Legislative Day in Sacramento on April 30. Information was requested from staff on state representatives and priority legislation. · Legislative Break-fast, April 20 in Menlo Park. Several commissioners will be attending. · Cupertino Library's 25 years on Torte Avenue will be celebrated April 21. CityNet CityNet was checked for currency of information. CityNet terminal will be in operation for the Cupertino birthday party. CITY LIBRARIAN'S REPORT (See attached) COUNTY LIBRARIAN'S REPORT Preparation underway for April 25 Joint Powers Authority meeting. Major issues to be considered include modifications of the appeals rules and a budget study session. Citizens' Advisory Commission will meet April 17. A discussion of the Fines and Fees report and highlights of the budget proposal will be on the agenda. Commissioner Comments The opening of the San Francisco Main Library was discussed. AGENDA BUILDING FOR MAY MEETING Strategy for budget presentation Art and Wine festival activities ADJOURNMENT The meeting was adjourned to Tuesday, May 21, 1996 at 7:30 p.m. Respc~_ tfully submitted, Susan Fuller Santa Clara County Librarian _ City I.Ibraxq~r~'s Report Facilities: The elevator is still out of order, but bids were opened last week, a company was chosen, and repair people from Craftsman Elevator Co. started work on the elevator yesterday. Their first task was to take measurements for the liner that needs to be ordered. Once the liner arrives, they estimate that it will t~i~e 3 to 5 days to complete work on the elevator, provided no additional problems are found. Children's librarians presented 26 progr~m~ in March for a total audience of 969 people. The 4 family bedtime story~imes reached a total audience of 158 people, or approximately 40 participants per session. The 4 "two's" storytimes for children ages 2.5 years to 3.5 years of age reached an audience of 127 children, or approximately 32 children per session. Total attendance, including adults was 216 people, or 54 people per session. The 4 toddler storytlmes for children ages 1.5 years to 2.5 years of age reached 82 children, or approx~matoly 21 per session. Total attendance, including adults, was 151 people, or approximately 38 people per session. The 4 pre-school storytlmes for children ages 3.5 years to 6 years of age reached an audience of 113 children, approximately 28 per session. Total attendance, including adults, was 171 people, approximately 43 people per session. There were 5 class visits to the library in March: 3 from elementary schools: 2 classes from Portal School, and i from Montebello School, and 2 from Bethel Lutheran pre-school. Total attendance for the class visits was 113 students. Children's staffalso did a presentation for a group of 9 Boy Scouts. Children's Librarian Peggy Harris participated in Regnart School's Discovery day, doing presentations for 4 classes and a total of 120 students. Young Adult Librarian Judy Thompson presented booktalks to 330 students in 11 classes at Cupertino High School on April 9th and 10th. The Young Adult Librarian from Campbell Library, Sharon Kerr, accompanied Judy, and Judy will reciprocate when Sharon booktalks later in Campbell. Ten people took advantage of the library tours in March with Adult Librarian Kate Moyle, and six people have toured so far this month. Sunday Statistics: The Sunday statistics report for the fiscal year 95/96 through March is attached. Voluntccr Hours: Volunteer Hours to date. For fiscal year 95/96, from July 1995 through March 1996 volunteers have given 3,866.25 hours of their time to the Cupertino Library. That's an average of 430 hours per month. Special Cupertino Library 25th Birthday Celebration at the end of Natio~! Library Wcck: Library st_afl, along with members of the Cupertino Library Commission, the Cupertino Library Foundation, and the Friends of the Cupertino Library are working the library's 25th Birthday Celebration Party for Sund~_y, April 21st from 1 to 3 p.m. in the Community Room- Music will be provided by the Cupertino Symphonic Band's Woodwind Quintet, and local agencies and merchants, who will be listed on a Sponsor Board, are helping by providing refreshments, party goods, and essay contest prizes. Cupertino Library's wonderful volunteers will be awarded certificates of appreciation, and the prize essays in the library Essay Contest will be announced and will be awarded their prizes. A tour of the library will also be provided that day for anyone interested.