LIB 05-21-96 CUPERTINO LIBRARY CO1VI1VIISSION MINUTES
May 21, 1996
CALL TO ORDER
The meeting was called to order by Chairperson Mary Minow at 7:30 pm.
ROLL CALL
Present:
Absent:
Jean Bedord
Charles Liggett
Mary Minow
Jillian H~mer (with prior notice)
Charles Pow
Also present:
M~U~S
Susan Fuller, Santa Clara County Librarian
Mary-Ann Wallace, City Librarian
Minutes of the April, 1996 meeting were approved as written.
ORAL COMMUNICATION
None
WRITTEN COMMUNICATION
None
NEW BUSINESS
Art and Wine Festival (August 10 -11): Postponed to later in the meeting, as
no one from the Chamber of Commerce is present at this time.
Art in the Library: Commissioner Liggett is interested in seeing if a piece of
sculpture, such as the one outside the Sunnyvale Library could be acquired for
Cupertino Library. He brought photos of samples of other work done by the
same sculptor to show to the commission. After discussion, it was decided that
Commissioner Liggett will contact the Cupertino Fine Arts Commission to let
them know of the Library Commission's interest in having a piece of sculpture
outside the library, and to explore possible grant sources and ways of raising
money towards the purchase of a sculpture for the library.
Informational Video for the Library: Commissioner Liggett would like to see a
video tour of the library that would be available in different languages. He has
contacted Bill Mannion of The Better Part senior television program to see
if they might be interested in undertaking such a project within the next couple
of months. They indicated an interest, and said that they would need a
$400.00 donation to the group for materials and expenses. Commissioner
Liggett has approached the Friends, who would be willing to fund it. Librarian
Wallace contacted staff from the City Channel, who said that they would
consider the project at their next staff meeting.
Volunteers/Senior Center Visit: Librarian Wallace reported on the visit in the
absence of Coromissioner Pow. Commissioner Pow, Librarian Kate Moyle and
Librarian Wallace participated, and eighteen seniors attended. Librarian
Wallace talked about library services and brought examples of library books
and media of interest to seniors. Librarian Kate Moyle demonstrated the dial-
in access, including searching the catalog, placing holds on materials, searching
magazine databases, and searching the world wide web. Commissioner Pow
talked with the seniors about sharing the information they had learned with
other seniors who may be homebound, but who have computers and modems,
and who could make use of the dial-in access once aware of it. Librarian
Wallace told commisioners that she and the staff want to thank Cornrrfissioner
Pow for suggesting this visit.
United Way: Commissioners discussed suggesting to the Cupertino Library
Foundation that Board Members fill out the necessary paperwork and have
the Foundation included among the "designated agencies" of the United Way.
There is no United Way advertising of "designated agencies." All publicity
must be done locally. Once on the "designated agencies" list, however, if
someone wanted to do so, they could then have their United Way donation
forwarded to the Cupertino Library Foundation. Discussion ensued as to
various ways to publicize this, if the Foundation decides to follow through on it.
Commissioner Liggett will bring the information to Board President Ed Jajko
for the next Cupertino Library Foundation Board meeting in June.
Citizens Advisory Committee: Commissioner Bedord reported on the last
meeting. Commissioner Bob Kiely from Milpitas has aggreed to be the
Chairperson. Commissioner Bedord will serve as the Vice Chairperson.
Art and Wine Festival: Commissioners voted to keep the library open both
days, but to close the library parking lot, except to disabled parking. Library
users will park across the street in the festival parking area. The library will
participate in the festivities on Saturday only by doing two puppet shows and
possibly a craft program in the time between the two puppet shows.
OLD BUSINESS:
Sunday Hours: City Director of Administrative Services, Carol Atwood, gave
Librarian Wallace info~'a~ation packets for the commissioners showing that the
extended Sunday hours from 12 noon - 6 pm - two additional hours - were
included in the City ManageFs budget recommendations to the City Council.
The working budget session is scheduled for May 29, 1996.
Internet: Chairperson Minow asked if additional te~a-finals in the library could
be opened for world wide web access. Librarian Wallace said that staffwould
open some additional tecr~-finals. The library still has text-based access only.
Library Foundation: Corom~ssioner Liggett reported on the recent meeting of
the Foundation Board where County Librarian Susan Fuller spoke about
the vision and goals of the county library as well as the library's building
program and sources of revenue for any new library building. He also reported
on the Foundation's Goals Committee meeting, where the concept of the
Cupertino Area Planned Giving Council was discussed.
Friends of the Library: The book sale this past weekend netted approximately
$5,900. A firm total will be available once expenses have been settled.
MayoFs Meeting: Chairperson Minow attended and reported on the meeting,
and will attend the next Mayo~s meeting on May 30th.
Calendar update: The May 29th city budget meeting was added.
CITY LIBRARIAN'S REPORT
Attached.
COUNTY LIBRARIAN'S REPORT
County Librarian Fuller reported that the JPA Board has approved the 2%
increase in the assessment, so that next year the assessment will be $33.66.
The JPA will approve the budget on June 27, 1996. Changes would be one
additional position in the computer systems office, and the addition of Saturday
deliveries to the libraries. The approved Fines and Fees will take effect in July.
JPA Chairperson Dianne McKenna will continue as Chairperson until her term
is up in December, 1996. County Librarian F,~ller passed out infor~-~-~ational
packets to the comuaissioners which had been put together for her recent
meeting with the Cupertino Library Foundation Board, and reported that the
meeting had been a very productive one with lots of good questions from
Cupertino Library Foundation Board members.
COMMISSIONERS' COMMENTS:
Cowmissioner Bedord passed out copies of the floor plans of the new San
Francisco Public library, which she picked up on her recent visit there.
Commissioners suggested adding the library's annual circulation to the
information on the City Channel's character generator, as is done in Sunnyvale
for the Sunnyvale Library. Librarian Wallace will send it to be added as soon
as the total is available.
ADJOURNMENT
The meeting was adjourned to Tuesday, June 18, 1996 at 7:30 pm.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
City Librarian's Report
Special Cupertino Library 25 Years on Torre Avenue Celebration at
the end of Nations! Library Weel~
I would like to thank everyone for their help with the Library's 25 years
on Torte Avenue celebration - a special note of thanks Charles Liggett for all
of his work on the Library Essay contest, which proved to be very popular.
Almost all of the winners and their parents were able to come to the library
celebration to receive their prizes. Most of the Library Commissioners were
able to attend, as were most members of the Library Foundation Board, and
many of the Friends of the Library and community volunteers.
The Cupertino Woodwind Quir~tet provided wonderful music, and local
groups, agencies and merchants provided delicious refreshments,and great
party goods, and essay contest prizes. Included ~mong the donors were the
Cupertino Library Foundation, the Friends of the Cupertino Library, and
Cupertino Parks and Recreation Depar~.ment. The Donor Board is still on
display in the lobby along with the essay contest winners and photographs.
Facilities:
The elevator is still out of order! The repair people from Craftsman
Elevator Co. are to start work this week on Wednesday, May 22, 1996 on the
elevator. They have been waiting for a part that needed to be made to order to
fit this elevator.
Programs
Children's librarians presented 33 programs in April for a total audience
of 1,258 people. The 5 family bedtime storytimes reached a total audience of
260 people, or approximately 52 participants per session.
The 4 "two's" storytimes for children ages 2.5 years to 3.5 years of age
reached an audience of 78 children, or approximately 19 children per session.
Total attendance, including adults was 133 people, or 33 people per session.
The 4 toddler storytimes for children ages 1.5 years to 2.5 years of age
reached 127 children, or approximately 32 per session. Total attendance,
including adults, was 198 people, or approximately 49 people per session.
The 4 pre-school storytimes for children ages 3.5 years to 6 years of age
reached an audience of 115 children, approximately 29 per session. Total
attendance, including adults, was 172 people, approximately 43 people per
session.
There were 8 class visits to the library in April: from 3 elementary
schools: 6 classes from Portal School, I from Montebello School, and i from
Collins school. Total attendance for the class visits was 251 students.
Children's staff also did a presentation for one group of 12 Boy Scouts, and
participated in Lincoln School's University Day, doing 3 presentations for a
total of 94 students and in Sedgwlck's School's Discovery Day, doing 4
presentations for 138 students.
Summer Reading Club
Signups for 1996 Summer Reading Club will start on June 17th. The
theme this summer coincides with the Summer Olympics: Everyone a
Winner - Read! The first programs will be presented on June 20th. Each of
the 7 Thursday afternoon Summer Reading Club Progrsm,q will be presented
twice (at 2 pm and at 3:30 pm) in order to accommodate the large numbers of
attendees that our library always seems to attract for summer programs.
Each person will be allowed to attend only one of the two presentations. Craft
programs will be held on Tuesday afternoons in July for children 5 years old and
up using craft materials made possible through the purchase of an Ellison
Lettering Machine by the Friends of the Cupertino Library.
Summer Storytlmes
Summer Storytimes in July and August will be presented on Tuesday
evenings at 7:30 pm (for ages 3 years and up) and on Thursdays at 10:15 am
(for ages i 1/2 to 3 years). There will be no storytimes from June 17 through
June 30 in order to give staff time to prepare for the Summer Reading Club
activities. InfoL'~national flyers on the Summer Reading Club and the Summer
Storytimes are available in the library
Library Tours
Seventeen people took advantage of the library tours in April with
Adult Librarian Kate Moyle. Adult Librarian Judy Thompson presented a tour
for a group of 12 members of the Cupertino Federated Women's Club
Literature Group this month. In June, we are going to drop the Monday
evening tour in favor of a library tour on Saturday afternoon. Library tours
will be presented on Wednesday afternoons from 1-2 pm and on Saturday
afternoons from 2-3 pm, starting in June. Tour flyers are available at the
library.
Young Adult Booktnlklng
Young Adult Librarian Judy Thompson presented booktalks for 11
classes at Cupertino High School in April for a total audience of 330 students.
Senior Center Visit
Library Commissioner Charles Pow joined Librarian Kate Moyle and
myself on a visit to the Cupertino Senior Center on Monday, April 29th to talk
about library services for seniors with a special emphasis on dial-in access
from home or from the Senior Center. Eighteen people attended and were very
interested in finding out about the services. I talked about library services and
brought samples of books, audiocassettes, videos and cd roms of pa~'ticular
interest to seniors. Kate Moyle demonstrated how to dial in from home, use the
catalog, place a hold on a book, search the magazine databases and search the
world wide web. Commissioner Pow talked to the audience about sharing the
info~'~nation that they had learned with other seniors, especially those who may
not be able to get out and around, but who may have computers and modems
at home and who could aso use these services once they are aware of them.
Several of the members of the audience beat us back to the library to
get their library cards and to establish their PIN (personal ID numbers) so
that they could begin to use the dial-in access. They met us in the parking lot
to toll us that they were all set to start using the library's dial-in services, and
were very enthusiastic about them.
Sundny Statistics:
April 1996
Circulation
Visits to Library
4-7-96 Closed
4-14-96 2180 850
4-21-96 2481 801
4-28-96 2705 1008
7,366 2,659
Average: 2,455 886 per Sunday