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LIB 07-16-96 CUPERTINO LIRRARY COMMISSION MINUTES July 16, 1996 CALL TO ORDER The meeting was called to order by Chairperson Mary Minow at 7:30 pm. ROLL CALL Present: Absent: Also present: Guests: Jean Bedord Charles Liggett Mary Minow Jillian Hamer (unavoidably detained due to a train accident) Charles Pow (with prior notice) Susan Fuller, Santa Clara County Librarian Mary-Ann Wallace, City Librarian De Anza College political science students/friends Matthew Comyns Gustavo Real Chun Wu Mike Chen MINUTES Minutes of the June, 1996 meeting were approved as written. ORAL COMMUNICATION None WRITTEN COMMUNICATION None NEW BUSINESS Internet: CU Home Page: Chairperson Minow has seen both the Santa Clara County Library Home Page and the individual library home pages, and would like the rest of the commissioners to view the library's Home Page and to give their input. Librarian Wallace will see that commissioners get the information. Commissioner Bedord brought samples of Sunnyvale Library's Internet flyers to share with the commission. Training the public: Chairperson Minow asked about styli'and public training. Librarian Wall ace reported that staff are currently being trained by Cupertino Library's two master trainers: Kate Moyle and Cheryl Houts, and that some public training is ongoing now as part of the library tours, and that further public training will begin in October. Sunday Hours: Evaluation for January City Council meeting The new Sunday hours of 12 noon to 6 pm will start on September 8, 1996 as the library will be closed for the Labor Day Holiday on September 1, 1996. Between September 8th and the end of December, an analysis needs to be done in order to be ready to report the results to the City Council at a January council meeting. The library does keep count on a daily basis of the number of people who visit the library and the n~mber of books that are checked out. Several ideas were discussed, including a short public survey, but it was felt that a survey might be more useful if done at a busier time of the year, around February or March. For the January report, library staff will work up a way to count the w~mber of library users on an hourly basis OLD BUSINESS: Plan for Festival: The library will participate in the festival on Saturday by giving two perforaiances of a puppet show and may do a small craft program in between the perfo~-aiances, if that is also feasible. Librarian Wallace passed out a copy of the bookmark that the ChAmber of Commerce is making 4,000 copies of for the library to hand out. The booi~mark explains that the library will be open during the festival, but that the library parking lot will be closed, and that all library parking will be across the street in the professional center, with the exception of the disabled parkiug, which will be in a section of the parking lot, closer to the building. John Statton of the Chsmher has said that the Chsmber will also provide some larger library inforaiation posters for the doors that will alert library users to the parking lot being closed for the two day festival August 10 and 11. Chslrperson Minow is checking with the Festival organizers about the booth for the Library Commission / Library Foundation / and Friends of the Cupertino Library. She passed out a sign-up sheet for commissioners to sign up for a slot to staff the booth. Library Foundation Board Members and Friends will also help st~ffthe booth. Librarian Wallace will bring the staffing sign-up sheet to the Library Foundation meeting tomorrow. Library information flyers and brochures and information about the three library support groups will be given out at the booth. It is hoped that Library Foundation tote bags will be able to be sold as well. Commissioners also shared other ideas for drawing people to the booth. United Way: In order for someone to request that their United Way donation go to a specific designated agency, they now need to know only the proper name of the designated agency. They do not have to know the agency n~mber. If the Cupertino Library Foundation signs up to be a designated agency, then anyone who wants to do so may designate the Cupertino Library Foundation to receive their United Way donation. Commissioner Liggett has passed this information along to Library Foundation President Ed Jajko. The Library Foundation meets tomorrow, and it will be discussed at that meeting. United Way has set the week of September 7-12 as the Week of Caring to start their compaign. If the Library Foundation decides to do this, they will need to get an article in the local papers, and have a bookmark to pass out in the library letting people know that the Cupertino Library Foundation is a designated United Way agency. The local publicity is needed because as a designated agency, the Cupertino Library Foundation will not appear on the overall United Way list. Citizen's Advisory Commission: Commissioner Bedord reported that the commission toured the Santa Clara County Library Bookmobile, the same bookmobile which took part in the Highway 85 festivities here. She reported that the bookmobile has some new stops in the San Antonio Valley on the other side of Mount HAmilton. Al~m Rock Librarian June Hymas gave a very enthusiastic report on the refurbishing of the Ab~m Rock Library. The Ahem Rock Library now looks more spacious, even though it is still small and has only 17 parking spaces, which is a problem with popular library programs. The Citizens Advisory Commission (CAC) is also planning for a joint library commission meeting in February or March. These meetings are half day meetings on a Saturday and give commissioners from all of the libraries a chance to meet one another and discuss items of mutual interest. Some of the possible topics are: Library Buildings, Education, Role of Commissioners. Discussion of topics for the next CAC joint meeting will be put on the agenda for August. Library Foundation: Commissioner Liggett reported on the last meeting of the Foundation Board where City Manager Don Brown addressed the group about library b~ilding issues. Friends of the Library: Along with the award book purchased by the Friends for both the Summer Resding Club and the Read to Me Club, at their last meeting, the Friends agreed to purchase gift certificates for books at a local book stere for teens who complete the requirements in the new Teen S~mraer Reading Club. One of the students in attendance at the Commission meeting is a graduate of the S~mmer Reading Club, and is happy to hear that it is still so well attended. Mayor's BreAkt'ast Meeting: Chairperson Minow attended and reported on the meeting, and will attend the next Mayo~s meeting on July 25th. Commissioners asked the De Anza students about their use of both the De Anza College Library and Cupertino Library. The students reported that the De Anza Library was not open weekend hours, and that many books are on reference reserve for various classes. They also mentioned the fee for parking. Most use Cupertino Library on a regular basis Calendar update: Chairperson Minow added August 10 and 11 for the Cupertino Art and Wine Festival. CITY LIRRARIAN'$ REPORT Attached. COUNTY LIBRARIAN'S REPORT The JPA approved the budget at their meeting on June 27, 1996. The benefit assessment appeals rules have been clarified, and the appeals window is closed for this year. The Governor signed the budget, and the Public Library Fund is funded at $15 million. The full funding would have been $20 million, but this is the best level at which it has been funded at so far. This will mal~e the most difference for the rural libraries and the small city libraries, where it will literally mean the difference between being open and being closed. Santa Clara County Library received $200,000 last year, and this will mean another $200,000 this year. This will go into the library general fund, which is divided up among the libraries by means of the formula, and will also go for maintenance of library b~ildings. Five of the cities are in various stages of possibly looking toward future library expansions or new buildings: Morgan Hill, Gilroy, Saratoga, Milpitas, and Cupertino. Circulation is going up across the board at all of the libraries. The total circulation is over 5,000,000 this year. The commissioners discussed having a person t~om De Anza College Library come to a commission meeting to speak~ and it was decided to wait until September or October. There was discussion of having Janice Yee come a future meeting to give a presentation on how collection development takes place. The libraries are also experiencing more advances in technology and facing issues in that area, and Charlotte Doudell could calso come back to a future meeting to speak on those issues. These two area are also possible topics for the all-commission meeting in the Spring. COMMISSIONERS' COMMENTS and AGENDA BUILDING: Commissioner Bedord will not be able to be at the August Library Commission meeting. Commlssioner Bedord mentioned the nice profile of Chairperson Mary Minow in the recent Cupertino Scene. The Library Comml ssion Budget was passed around. Commissioner Bedord commented on the graphics in the June 20th San Jose Mercury News article on How Libraries Stack up. Commissioner Liggett asked about the audit that the Board of Supervisors member had asked for a couple of years ago. County Librarian Fuller responded that the library is currently undergoing a benchmark financial audit, since the library has gone from being under the oversight of the Board of Supervisors to the JPA Board. This kind of audit is routinely done for those kinds of changes, and when a Department Head leaves or retires. The report will probably be presented at the October JPA Board meeting. ADJOURNMENT The meeting was adjourned to Tuesday, August 20, 1996 at 7:30 pm. Respectfully submitted, Mary-Ann Wallace Community Library Supervisor Cupertino Library _ City IAbrarian's Report Progr~m~ Children's librarians presented 15 programs in June for a total audience of 1,031 people. The 3 fsmily bedtime storytimes reached a total audience of 118 people, or approximately 59 participants per session. The 2 'two's~ storytimes for children ages 2.5 years to 3.5 years of age reached an audience of 39 children, or approximately 19 children per session. Total attendance, including adults was 66 people, or 33 people per session. The 2 toddler story~imes for children ages 1.5 years to 2.5 years of age reached 70 children, or approximately 35 per session. Total attendance, including adults, was 114 people, or approximately 57 people per session. The 2 pre-school storytimes for children ages 3.5 years to 6 years of age reached an audience of 48 children, approximately 24 per session. Total attendance, including adults, was 71 people, approximately 35 people per session. There were 2 class visits to the library in May: from 2 elementary schools: 1 first grade class from Christa MacAuliffe School, and I fromPortal S~mmer School CDC. Total attendance for the class visits was 78 students. There were 2 double Snmmer Reading Club ProgrAm~ presented on June 20 and 27, ie, on each of those two days a S~mmer Reading Club Program was presented twice by the perfor~ner. On June 20 the audience n~mbered 259, and on June 27 the audience n~mbered 325. Total June Summer Reading Club ProgrAm attendance was 584. The double programs, paid for by the Friends of the Cupertino Library, have been very much needed and appreciated. At the most recent S~mmer Reading Club double programs last Thursday, there were 185 attendees at both programs. Through the month of July, there are S~mmer Reading Club Craft ProgrAms on Tuesday afternoons, and we have had an average attendance of 80 at each program. Sommer Reading Club Signups for 1996 S~mmer Reading Club, which started June 17, 1996, have been phenomemal. The theme this s~mmer coincides with the S~mmer Olympics: Everyone a Winner - Read! 1640 children have signed up so far, including both the regular Snmmer Reading Club and the Read To Me Club. This is the highest S~xmmer Reading Club membership ever. Summer Storytimes S~mmer Storytlmes continue in July and August on Tuesday evenings at 7:30 pm (for ages 3 years and up) and on Thursdays at 10:15 am (for ages i 1/2 to 3 years). Informational flyers on the S,,rnmer Reading Club, the Read to Me Club, and the S~mmer Storytlmes are available in the library. In addition to our regular Community Volunteers, both adults and younger people, each summer we also have a group of Junior Volunteers, who sign up to help in the Children's Area with many different projects. This summer we have had an average of 45 volunteers each week in our Junior Volunteer progrsm~ Library Tours 40 people took advantage of the Hbrary tours in June with Adult Librarian Kate Moyle and other CU Adult Reference Stsft'members. Library tours are provided on Wednesday afterr~oons from 1-2 pm and on Saturdsy after,,oons from 2-3 pm. Tour schedule flyers are available at the library. From January through June of 1996, a total of 115 people took part in 44 tours. Young Adult Activities Cupertino Library's Teen Summer Reading Club for teens (ages 13- 18 years) has 56 signups so far. In order to receive a free paperback book provided by the Friends of the Cupertino I.ibrary, teens must read five or more books over the summer and write a review of one book, telling why they liked that particular book. The reviews will be filed in a notebook for other teens to read. Information on the Cupertino Tccn Summer Reading Club is avsilable at the Adult Reference Desk on the Msiu Floor of the library. This is the first summer that the Tccn Summer Reading Club has been offered.