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LIB 08-20-96 CUPERTINO LIBRARY COMMIKqION MINIYI~ August 20~ 1996 CALL TO ORDER The meeting was called to order by Chairperson Mary Minow at 7:30 pm. ROLL CALL Present: Absent: Also present: Jillian Hsmer Charles Liggett Mary Minow Charles Pow (e~'rlved 7:35 pm) Jean Bedord (with prior notice) Janice Yee, Deputy County Librarian, Santa Clara County Library Mary-Ann Wallace, City Librarian MINUTES Minutes of the July 16, 1996 meeting were approved as written. ORAL COMMUNICATION None WRITTEN COMMUNICATION Cb~irperson Minow received information about the De Anza College Learning Center expansion from Cupertino Mayor Don Burnett. NEW BUSINESS Internet: CU Home Page: Chairperson Minow postponed discussion of this item to Commissioner Pow's ar~'ival. OLD BUSINESS Festival review: - Homework Program: At the library booth at the festival Chairperson Minow had asked for public comments, and received both comments and suggestions. One parent suggested a homework center in the library and also offered to help coordinate it. Redwood City Library, a downtown city library, has a homework center in a separate room of the library and serves about 5 to 6 children a day from grades 4 to 6 in their homework center. Here in Cupertino, the YMCA is addressing the needs of teens and is starting a teen drop-in center after school. Library staff will contact the parent who made the homework center suggestion to see what it is that she would like to do. Commissioners wanted to be sure that it was understood that the library does not provide one-on-one tutoring. Library s~2ffwill survey both kids and parents in the library after school in the fall to see if they think that a homework center would be helpful. E-Moil for Commission: The Library Commission can use City Net, but the commission has not received citizen feedback via City Net up to this point. Commissioner Pow will tslk to City Net about forwarding e-mail. Janice Yce will check on options via the library's e-mail system. The library does not provide e-mail access for library users. Chairperson Minow will contact Carol Atwood, the liaison to the library commission, to see what the city's plans are for a city home page, web server, and e-mail access for city commissions. Internet: CU Home Page: Chairperson Minow says that a Homestead High teacher, Angela Lee, is interested in having students help design a Home Page. There is a Santa Clara County Library Home Page already, and some of the components of the specific library Home Pages are standardized for ease of usage by the public. Within the specific library Home Pages there can be some individuality and creativity. Library Foundation: Commissioner Liggett reported on the last meeting of the Foundation Board. The next meeting is tomorrow. The Board will vote then on whether to submit the paperwork that will allow it to be a United Way designated agency. Most Board Members seem to favor this. If the vote is to do this, the Foundation will send news releases to the local newspapers and will print up booirmarks that will be available in the library with infor~nation on designating the Cupertino Library Foundation to receive an interested person's United Way contribution. Friends of the Library: Next Friends Book Sale is October 19 and 20. Commissioners shared ideas to suggest to the Friends and the Foundation, such as magnetic holders for library date due receipts, and booksale coupon bookmarks. Mayor's Breakfast: Chsirperson Minow attended and reported on the meeting. Commissioner Hsmer will attend the next Mayor's meeting on August 29, 1996 at 7:30 am Calendar update: Chairperson Minow added the Cupe~-t;no Library Foundation speaker, Jerry Ditto, who will t~lk about his book on Eichler homes in the library Community Room at 7 pm on October 3, 1996. Suggested donation for this fundraiser is $10.00. Also added to the calendar is the CLA (Colifornia Library Association) conference in Sacrsmento November 16-18, 1996. CITY LIBRARIAN'S REPORT Attached. COUNTY LIBRARIAN'S REPORT Copies of the b~llot language of proposition 218 on the November bsllot were passed out. Legal opinion is that if passed, it will not sffect the library's current County Service Area, since the vote was more than 2/3rds in favor of it, but it would affect the renewal of the County Service Area in 10 years, and it would effectively eliminate the possibility of setting up a zone of benefit within the County Service Area for new library construction. October is the next meeting of the Joint Powers Authority Board. The budget preparation guide proposal will be discussed at the City Managers' meeting next week. It contains a reorganization of the library administration. There is a proposal to add a Clerical Services Manager, and to add two Library Assistant positions in book selection and ILL (Inter Library Loan). The proposal will go to the JPA in October. If it is approved, then recruitment and testing will begin, and the positions will be hired in March or April of 1997. Cupertino's circulation was 1,096,000 this past fiscal year. 50% of the circulation is in children's materials. How are people using the library now? Audio tapes are very popular, as are cd-rom~. Morgan Hill will be submitting B~filding Plans at the next JPA meeting. COMMISSIONERS' COMMENTS and AGENDA BUrg.fliNG: A study session will be on the next agenda. Commissioner Liggett asked when the reference cd-roms might be available on the system. The reference cd- rom~q, run on a server at HQ, will be available throughout the library system at some point between November, 1996 and January, 1997. Commissioners discussed the rsmmifications ofbollot proposition 218. ADJOURNMENT The meeting was adjourned to Tuesday, September 17, 1996 at 7:30 pm Respectfully submitted, Mary-Ann Wallace Commlmity Library Supervisor Cupertino Library - City Librar~au's Report Children's librarians and S~mmer Reading Club perfo~:mers presented 30 progrsm~ in July for a total audience of 2,327 people. There were 3 double Snmmer Reading Club Progr~m~ presented on July 11, July 18, and July 25, ie, on each of those three days a S~]mmer Reading Club Program was presented twice by the perfo.-mer. On July 11 the total audience for both shows w~mbered 366, on July 18 the audience w~mbored 359, and on July 25 the audience n~mbored 189. Total July Summer Readlug Club Program attendance was 914. The double programs, paid for by the Friends of the Cupertino Library, have been very much needed and appreciated. Since the S~mmer Reading Club Progr~m~ have finished, I can give you the final figures for attendance: 7 perfo~:mers, 14 programs: 2,137 children attended, an average of 305 children each week. Through the month of July, there were a total of 5 Snmmer Reading Club Craft Program~ on Tuesday afternoons. The craft program~ had an average attendance of 108 at each program, and a total of 541 participants. The 2 puppet shows presented by children's librarians Pamela Moore and Peggy Ha~',';s in the children's area of the Cupertino Art & Wine Festival had an audience of 37 children and parents. Cl~s (Group) Visits We had an unusually high number of class vis~ts in July. There were 6 class visits to the library in July from 5 elementary schools: i first grade class from Collins School, and 1 from Collins Day Care Center (CDC), 2 from Portal S~mmer School Day Care (CDC), 1 from Shareworld Learning Center, and 1 from Future Assets Kindergarten. Total attendance for the elementary class visits was 179 students. We also had 1 visit from a preschool: One World Preschool for 39 students. Total class visit attendance was 215 students, an average of 30 students per visit. S~mmer Readlr~g Club Signups for 1996 Snmmer Reading Club, which started June 17, 1996, were phenomemal. The theme this s~mmer coincided with the S~mmer Olympics: Everyone a Winner - Read! 1919 children signed up, including both the regular Summer Reading Club and the Read To Me Club. This is the highest S~mmer Reading Club membership ever. So far 980 children have read at least 10 books or had ten books read to them and have come to pick up their certificates and their free paperback book provided by the Friends of the Cupertino Library: The children have until August 31st to finish their books and turn in their completed lists. Snmmer Storytlmes S~,mmer Storytimes continued in July and August on Tuesday evenings at 7:30 pm (for ages 3 years and up) and on Thursdays at 10:15 am (for ages 1 1/2 to 3 years). The 5 family bedtime storytlmes reached a total audience of 302 people, an average of 60 participants per session. The 3 sessions of the day, me storytlme had an audience of 101 children, a total audience of 185 people, averaging 61 particpants per session. Voluntccrs In addition to our regular Comm~mity and Friends Volunteers, both adults and younger people, each s-miner we also have a group of Junior Volunteers, who sign up to help in the Children's Room with many different projects. This s~mmer we have had from 39 to 45 volunteers each week in our Junior Voluntccr program~ Library Tours 21 people took advantage of the library tours in July with Adult Librarian Kate Moyle and other CU Adult Reference St~ffmembers. Library tours are provided on Wednesday afternoons from 1-2 pm and on Saturday afternoons from 2-3 pm. Tour schedule flyers are available at the library. Young Adult Activities Cupertino Library's Teen Snmmer Reading Club for teens (ages 13- 18 years) had 69signups. In order to receive a free paperback book provided by the Friends of the Cupertino Library, teens had to read five or more books over the s-miner and write a review of one book. The reviews are filed in a notebook for other teens to read. This is the first s,,mmer that the Tccn $,,mmer Reading Club has been offered, and so far 27 teens have read five books and turned in their reviews. Growing up Asian in 2,merica Exhibit We are really pleased to have the growing up Asian in America exhibit again this year for the month of August. It is on 4 double-sided, free-standing panels and is located on the landing between the lobby and the Children's Rm. Coming Soon: Santa Clara County Library Puts on a New Face! In September the library will exchange d,~mb ter.~iuals for PC's and will offer graphical as well as text-based access to the World Wide Web. Also coming soom New extended Sunday Hours: 12 noon to 6 pm! On Sunday, September 8, 1996 the library will begin its new schedule of service hours from 12 to 6 pm thanks to the Citizens and City of Cupertino! Thank you!