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LIB 02-18-97 CUPERTINO Lr~RARY COMMISSION MINUTES February 18, 1997 CALL TO ORDER The meeting was called to order by Chairperson Mary Minow at 7:30 pm. ROLL CALL Present: Jean Bedord Jillian Hamer Mary Minow Charles Pow Yufen Diana Wu Also present: Carol Atwood, Director of Administrative Services, and Library Commission Liaison Steve Toler, Information Technology Manager Ksren Burnett, Coordinator, Libraries, Media, and Technology, FUHSD Susan Fuller, Santa Clara County Librarian Mary-Ann Wallace, City Librarian MINUTES Minutes of the January 21, 1997 meeting were approved as written. OP,~I. COMMUNICATION Steve Toler spoke about the city's web page. The city is actively involved in website development. He urged the commission to develop content for the site. Coi~mlssioner Pow is the website contact person for the library commission. Agendas, minutes, and basic information on the commission will be posted. Only the minutes will be archived. They will be noted as "unapprovedf Any changes will be noted in the next Minutes. The target date for the city website to be up and running is April 1, 1997. The URL will be www.cupertino.org. Karen Burnett spoke about the need to coordinate services between the schools and the public library to open library access, as school libaries are closed after 3:45 pm. ~]gily. She is working on a strategic plan for school libraries. She has spoken with principals Barbara Nunes from Cupertino High School and David Payne from Homestead High School, as well as with City Councilperson Wally Dean. She agrees that electronic link ups between the schools and the public library are the most likely and the most promising. County Librarian Susan Fuller spoke about the Milpitas Electronic Access Project, a joint venture between the Santa Clara County Library and the Milpitas Unified School District. This was a project that started out with dial- in lines, where school officials paid for electronic access and set up a daily delivery system where the school picked up the books, which were put on hold by the students. Students must have a Santa Clara County Library card and PIN (personal identification nnmber) to place holds on the system. This is the type of electronic access that could be worked out for other school districts as well, provided that the schools are willing to contribute resources also. One difference that needs to be pointed out is that while Milpitas Unified School district is ~11 within the city limits of Milpitas, the Fremont UNified High School District is multi-jurisdictional. Karen Burnett said that she thought that schools would be interested in this kind of electronic link-up that would expand library access for students. WRITTEN COMMUNICATION None OLD BUSINESS Home Page: no further report. Art Grant: The art grant applications have been sent in by Commissioner Minow. Library Foundation: Librarian Wallace reported that the Foundation Board will hold theft next meeting tomorrow evening at 5:30 pm in the Foundation office area. They are still looking forward to having a member of the Library Commission serve on the Board as soon as possible. Their next fundraising project will be an opportunity drawing for two $200 tickets to the Wednesday, May 14, 1997 Pavarotti concert at the San Jose arena, as well as dinner at a local restaurant and limousine service to and ~om the concert. The drawing will be held May 1, 1997 at the library. Friends of the Library: Librarian Wallace reported that the Friends of the Library Booksale last weekend was very successful with gross receipts of over $8,000. Commissioner Bedord suggested that commissioners try to attend Friends meetings and help out with the booksales whenever possible, as help is always needed to put on booksales of this size. MayoFs Bre~l~ast: Commissioner Hamer will attend the next Mayor's Breakfast. Calendar update: No additions. CityNet: No report. NEW BUSINESS Election of Officers: Commissioner H~mer was elected as the new Chairperson. Commissioner Pow was elected as the new Vice Chairperson. Commissioner Wu was elected as the new Secretary. A commissioner needs to serve as a member of the Citizens Advisory Commission (CAC) also. This is usually the past chairperson, but with the agreement of both Commissioner Minow and Commissioner Bedord, Commissioner Bedord will continue to serve on the commission for the present, as she is currently helping to plan the Joint Commission Meeting to be held in the fall. Action plan for computer: The target date for the stand-alone computer for s~mpling a cd rom of the month to be out for the public is March 10, 1997. High School Library Outreach: Discussed under oral communication. Library staff will discuss electronic access with the schools and school district, and will keep the commission updated. Needs Assessment: The commi ssion discussed the importance of having the city include a new library building in its Master Plan. When the commission goes to the city's budget session, they plan to ask the city to pay for hiring a consultant to develop a plan. This consultant would bring a neutral point of view and would present options. The cost effectiveness of both another remodel of the ~me b,,ilding and that of a new building will be discussed. The commission will invite City Manager Don Brown to the next meeting. CITY LmRARIAN'S REPORT Attached. COUNTY LIBRARIAN'S REPORT No further report. COMMISSIONERS' COMMENTS and AGENDA BUILDING: Commissioner Bedord visited the new Career Action Center, which shares a building with U.C.Santa Cruz on Bubb Road. She brought over some infon-~mtional flyers and bookmarks i~om the library, and toured the facility, bringing back infoL,-ation on the center for commissioners. ADJOURNIME. NT The meeting was adjourned to Tuesday, March 19, 1997 at 7:30 pm Note: The Minutes are unapproved until the following Cupertino Library Commission meeting, where any corrections are noted. Respectfully submitted, Mary-Ann Wallace Community Library Supervisor Cupertino Library Cupertino Librarian's Report 2-18-97 January Progr,*ms: Children: # of Progr~m~ Attendance Ages 1.1/2 - 2.1/2 4 Ages 2.1/2 - 3.1/2 4 Ages 3.1/2 - 6 4 Ages 3 - 8 4 160 / 40 average 160 / 40 average 102 / 25 average 106 / 26 average Class visits 0 Visits to schools 3 92 attendees Lincoln School Discovery Day (3 classes of 2nd graders) Total: 20 772 attendees Adults: Library Tours 24 attendees Jan-~ry Statistics: January Circulation (# ofitem.~ checked out) Average Circulation per hour January Gate Count(# of visits to library) January Reference (# of questions) Total reference questions answered A: 5,777 Not yet available Not yet available 36,094 J: 3,846 9,623 The first series of the Inter,iet Class for Parents of Schoolage Children, designed to help parents with a basic introduction to searching techniques, using both URL's and search engines, and to show them some good Web sites for children, was well received. The first class on January 25th had seven participants, and the next two, on February 1st and 8th, had eighteen attendees each. Some parents signed up and came on their own to try to catch up to their children's level of experience with the World Wide Web, but most people who signed up c~me with their fsmilies. We had a waiting list for signups, and these people have been scheduled for the two Saturday morning classes to be given in March, which are flail. We have planned two more Saturday morning sesssions in April. Children's Librarian Bonnie Wang's series of Storytimes in Chinese (Mand~r/n) on Wednesday evenings in February are proving popular. The first two sessions held in the Story Room have had 71 and 69 attendees each. There will be another Chinese storytime this Wednesday evening, February 19th and the last one in this series will be presented on February 26th. The Monday evening February 10th presentation of Chinese lute (pipa) music by well-known Pipa soloist Gordon Lee, in celebration of Chinese New Year, was very well attended: 114 people, a real cross section of the community, csrne to this progrsm~ which was paid for by the ~Wrlends of the Cupertino Library. The next adult evening program will be a presentation on dog behavior with Brian Coyne, dog trainer and canine behaviorist on Wednesday, March 12, 1997 at 7:30 pm in the Community Room. Participants are encouraged to bring their questions, but not their dogs. VITA (Volunteer Income Tax Assistance) volunteers will be at the library on Saturdays from 11:00 am to 2:00 pm in the Story Room, starting this Saturday, February 22nd and continuing through Saturday, April 12, 1997 to provide free help to people in preparing their tax forms. This service is designed specificslly to help low-income, disabled, elderly or non-English- speskiug taxpayers prepare simple federal 1040, 1040A and 1040EZ foL-ms and California 540A and 540EZ fo~i;;~. As usual, the library has a self-help tax form area on the landing between the lobby and the children's room with giveaway focus and binders of reproducible fo~-c,m. The binders of reproducible for'cas are also available near the copy machine in the lobby. Anyone who cannot physically access the landing for the giveaway forms may ask at the reference desk on the main floor, and staff will retrieve the forms for them. Copy machines are located on all three floors. Cor~missioners received copies of the 2nd series of the InterL~et Class for Parents of Schoolage Children and F-milles flyer, the evening presentation on Dog Behavior flyer,which are available at the library, and the second edition of the Santa Clara County Library ONLINE newsletter and quick reference sheet, which will soon be awilable in the library.