LIB 03-18-97CUPERTINO LIBRARY COMMISSION MINUTES
March 18, 1997
CALL TO ORDER
The meeting was called to order at 7:30 P.M.
ROLL CALL
Present:
Jillian Hamer
Mary Minow
Yuhfen Diana Wu
Absent:
Also present:
Iean Bedord
Susan Fuller, County Librarian
Mary-Ann Wallace, Cupertino City Librarian
George Yang
Don Brown, Cupertino City Manager
MINUTES OF FEBRUARY MEETING
The minutes of the Febmory 18, 1997 meeting were approved as written.
ORAL COMMUNICATIONS
None.
WRITTEN COMMUNICATIONS
None.
NEW BUSINESS
Library_ Facility_ Needs Assessment
Discussion ensued about the recommendation the Commission will make to the Council.
City Manager Don Brown commented on the Council's interest in evaluating building
needs. The issue of revenue has not been resolved.
Questions raised included importance of a building plan, cost of plan, process, and needs
assessment Don Brown suggested that City would develop a more detailed scope before
bid is let.
Commissioner Pow moved that Council set aside $50,000 in next year's budget to perform
needs assessment for the library including options and analysis to satisfy those needs.
Commissioner Minow seconded. Unanimous vote.
Budget
Budget includes money for conference and workshop attendance as well as visits to
libraries in the area.
OLD BUSINESS
Commission will supply material to students at Homestead High School. This issue will
be agendized at thc next meeting, and Commisaioner Pow will bring an annotated outline of
format for commission to review. Concern was expressed about the slowness of
implementation as well as the need to develop a strong relationship with the students.
No new information was available. Commissioner Pow talked with City staff about the
possibility of an art contest for graphics on the Home Page in the fall.
Action Plan for Computers
The Mac is now available for patrons. CD ROMs will be featured.
High School Library_ Outreach
High School Principal.~ David Pa)ne (Homestead) and Barbara Nunes (Cupertino) had a
tour of the library. Electronic connections were discussed and the schools will contact the
County Library when they have decided what level of service is appropriate. Both
principals also indicated they would encourage their teachers and administrators to visit the
library.
Library Foundation
Foundation is considering the Commission's request for a change of meeting time.
Plans are made for benefit drawing of Pavarotfi tickets. The drawing will take place
May 1.
Friends of the Library
Last booksale netted $8,200. Friends committed $8,000 for microfilming Cupertino
Courier.
Mayor's Breakfast
Chair Hamer spoke about the diversity workshop. Commissioner Pow will attend the
March Mayor's meeting.
Calendar Update and Planning
Calendar dates were gathered.
Citynet
No report.
CITY LIBRARIAN'S REPORT
(See
COUNTY LIBRARIAN'S REPORT
· A proposal to move the Alum Rock Library has bc~n made by a San Jose City
councilman. Library staff and JPA Board will review.
· San Jose Mercury News symposium was published on Sunday, March 16. Library
and County Counsel staff are working with an Internet censorship challenge in South
County.
·New Commission roster was distributed.
· Legislative breakfast will take place on April 19. Speaker will be Harry Fuller.
COMMISSIONERS' COMMENTS AND AGENDA BUILDING
Commissioner Pow: Agendize library needs list before consultant is hired.
Commissioner Wu: has been working with local Chinese newspapers to publicize library
services. She also indicated that a person expressed concern about political bias in the
children's collection, particularly in books on Midd_le Eazt and about having sufficient titles
on traditional family values. She was urged to speak with a librarian.
Chair Hamer: lanitorial service needs to be improved.
ADJOURNMENT
The meeting was adjourned at 9:20 P.M.
Respectfully submitted,
Susan Fuller
Santa Clara County Librarian
SF/je
encls.
Cupertino l.lbrarlan's Report 3-18-97
February Programs:
Children:
Attendance
Ages 1.1/2 - 2.1/2 4
Ages 2.1/2 - 3.1/2 4
Ages 3.1/2 - 6 4
Ages 3 - 8 4
305 / 76 average
182 / 45 average
100 / 25 average
165 / 41 average
Chinese storytimes 4
Class visits 1
Parent Internet programs 2
Visits to schools 0
279 / 70 average
12 Boy Scouts
32 / 16 average
Total: 23
1,075 attendees
Adults:
Library Tours 17 attendees
Chinese Lute (Pipa) Music Program 114 attendees
Funded by the Friends of the Cupertino Library
Rotary Telecommunications Meeting 110 attendees
Adult Program Librarian Joanna Seymour participated
January Statistics:
January Circulation (# of items checked out)
Average Circulation per hour
107,146
441
February Statistics:
February Circulation (# of items checked out)
Average Circulation per hour
February Gate Count(# of visits to library)
February Reference (# of questions)
Total reference questions answered
A: 5,584
103,996
458
36,315
J: 3,548
9,132
Coromlssioners received copies of the Sunday Statistics.
Internet Classes for Parents of Schoolage Children are continuing.
The class is designed to help parents with a basic introduction to searching
techniques, using both URL's and search engines, and to show them some good
Web sites for children. The first Saturday morning Parent Internet classe in
March had 14 participants. There is one more class in March and two more
Saturday morning sesssions in April.
The Wednesday, March 12, 1997 evening program on dog behavior with
Brian Coyne, dog trainer and canine behaviorist, had an audience of 50 people
in the library community room.
VITA (Volunteer Income TAY Assistance) volunteers are helping at the
library on Saturdays from 11:00 Arn to 2:00 pm in the Story Room and will
continue through Saturday, April 12, 1997 to provide free help to low-income,
disabled, elderly and non-English-speaking taxpayers in preparing simple
federal fo~'~ns 1040, 1040A, 1040EZ, and California for~s 540A and 540EZ.
The library has a self-help tax form area on the landing between the
lobby and the children's room with giveaway fo~ms and binders of reproducible
fo~f~-~s. The binders of reproducible fo~us are also available near the copy
machine in the lobby. Anyone who cannot physically access the landing for the
giveaway fo~'~s may ask at the reference desk on the main floor, and staffwill
retrieve the fo~ms for them. Copy machines are located on all three floors.
The Cupertino Library Foundation's upcoming fundraiser is an
opportunity drawing to be held Thursday, May 1, 1997 at the library for a
special Pavarott~ evening, which will take place on Wednesday, May 14, 1997.
The evening includes the services of a Town Car, donated by E1 Paseo
Limousine for the evening to pick up the winners at home (in the local area),
take them to dinner for two, donated by Fontana's It~llan restaurant, and
then to the arena, where they will enjoy two $200 seats at the 8 pm Luciano
Pavarotti performance at the San Jose Arena, donated by the Juice Club of
Cupertino, and then be chauffered home after the concert. Kwik Kopy
Printing has underwritten the printing of the tickets. Sign City has donated
sign material for a great sign currently on display in the library lobby. With
the underwriting of the various elements of the evening by local merchants, all
of the proceeds will go directly to the Cupertino Library Foundation for the
benefit of the Cupertino Library.
Coromlssioners received copies of the new Teen Services brochure, and
copies of the Cupertino Library Foun_dation Pavarotti evening opportunity
drawing publicity flyer, both of which are available at the library.
Sundny Statistics Fiscal Year 1996/1997
July 1996
Circolntion
7-7-96 2357
7-14-96 2462
7-21-96 2177
7-28-96 2107
Average: 2276
August 1996 Circulation
8-4-96 2129
8-11-96 1787
8-18-96 2153
8-25-96 2214
Average: 2071
September 1996 Circol~tlon
9-1-96 Closed ~r LaborDay
9-8-96 3154
9-15-96 3497
9-22-96 3233
9-29-96 3748
Average: 3408
October 1996 Circulation
10-6-96 3573
10-13-96 3461
10-20-96 3253
10-27-96 3395
Average: 3420
Visits to I.ibrary
563
67O
676
655
641 per SundAy
Visits to Library
631
643
616
1064
739 per SundAy
Visits to Library
(12-4 p.m.)*
(12-6 p.m.)*
1060
1374
1126
1347
1227
Visits to Library
1663
1297
1346
1280
1396 per Sunday
*Thanks to Citizens and City of Cupertino
Sunday Statistics Fiscal Year 1996/1997 (Continued)
November 1996
Circulation
Visits to l,ibrary
11-3-96 3870 1496
11-10-96 3673 1594
11-17-96 3898 1443
11-24-96 3619 1573
Average: 3765
December 1996
12-1-96
12-8-96
12-15-96
12-22-96
12-29-96
Average:
January1997
1-5-97
1-12-97
1-19-97
1-26-97
Average:
February1997
2-2-97
2-9-97
2-16-97
2-23-97
Circulation
3510
3418
2890
3023
2673
3102
Circ~dAtion
3717
4004
4089
4282
4023
Circulation
4154
3836
3801
3947
3935
Average:
1526 per Sund~y
Visits to Library
1470
1385
1116
788
759
1103 per Sunday
Visits to the Library
1118
1054
1417
1064
1163 per Sunday
Visits to the Library
1334
1512
1305
1479
1408 per Sunday
Sunday Statistics Fiscal Year 1996/1997 (Continued)
March 1997
Circulstion
Visits to the Library
3-2-97 4513 1230
3-9-97 4224 1389
3-16-97 4160 1244
3-23-97
3-30-97
Average:
4299 so far per Sunday 1287 so far per Sunday