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LIB 06-17-97CUPERTINO LIBRARY COMMISSION MINUTES June 17, 1997 CALL TO ORDER The meeting was called to order by Chair Hamer at 7:30 P.M. ROLL CALL Present: Jean Bedord Jillian Hamer Mary Minow Yuhfen Diana Wu Absent with excuse: Charles Pow Also present: Susan Fuller, County Librarian Mary-Ann Wallace, Cupertino City Librarian MINUTES OF MAY MEETING The minutes of the May 20, 1997 meeting were approved as read. ORAL COMMUNICATIONS None. WRITTEN COMMUNICATIONS None. NEW BUSINESS The City indicates that Commissioners may achieve a quorum by calling in. Commissioners are investigating hardware to make this possible. OLD BUSINESS Art and Wine Festival Planning is underway for Commission activity including publicizing the art contest for the Commission Web site. The issue of publicizing library needs assessment project at the festival was discussed. Fine Arts Commission Grant Commissioner Pow is assembling a group including Commissioner Pow, a Fine Arts Commissioner, and a library staff member to establish criteria for the project. Volunteer Coordination Rescheduled to July. plannin_e for Library_ Facili _ty Needs Assessment Process Chair Hamer and Susan Fuller will meet with Don Brown and city staff to discuss process. Foundation will meet June 18 and di.~uss planned giving brochure and a fall mailer. They are considering a penny campaign. Media support is essential for this effort. Foundation applied for State Library grant for organization of development. $3,500 was donated for computer and printer from Tandem. Friends of the Library_ Booksaie netted $5,900 at last sale. Friends looking at Bylaws and reorganizing to spread workload through organization. Commissioner Minow will attend the June Breakfast. Calendar Update and Planning Citizens' Advisory Commission will meet July 2 in Gilroy. Commissioner Bedord moved that the Chair may designate an alternate if the regular person cannot attend. Seconded by Commissioner Hamer. Unamimously approved. Mary Minow was designated. Commission Homepage Commissioner Pow will bring information to the July meeting. CITY LIBRARIAN'S REPORT (See attached) COUNTY LIBRARIAN'S REPORT · JPA approved library budget on June 5. A new phone system and computer upgrades were among items approved. · Discussion of Intemet access continues. JPA will agendize this issue at its October meeting. · Deputy County Librarian Julie Farnsworth started work COMMISSIONERS' COMMENTS AND AGENDA BUILDING Mary Minow spoke to South State Library System about libraries and law. Commissioner Wu continues to recruit for volunteer coordinator. Chair Hamer reports an upbeat Special Library Association conference. ADJOURNMENT The meeting was adjourned at 9:15 P.M. to Tuesday, July 15, 1997. Respectfully submitted, . ~ Susan Fuller Santa Clara County Librarian SF/je eno. Cupertino Librarian's Report May Progrom~: Ages 1.1/2- 2.1/2 5 Ages 2.1/2 - 3.1/2 4 Ages 3.1/2 - 6 5 Ages 3 - 8 4 Class visits - Elementary 2 Montebello 1 Sedgewick 1 Parent Internet programs 1 Boy Scout troop visit 1 Visits to schools 7 Collins (K) 4 Portal (K-2) 3 2nd grade 4th grade Discovery Day Discovery Day Total: 29 Adults: Library Tours Visit and program at Chateau Cupertino 6-17-97 Attendouce 382 / 76 average 157 / 39 average 156 / 31 average 194 / 48 average 47attendees 9 students 38 students 9 attendees 11 Boy Scouts 134 / 19 average 83 / 20 average 51 / 17 average 1,093 attendees 12 attendees 16 attendees April Statistics: Ail time Record Hig~ April Circulation (# ofitem~ checked out) 116,964 Average Circulation per hour 457 April Gate Count(# of visits to library) 39,688 April Reference (# of questions) A: 6,137 Total reference questions answered 9,570 J: 3,433 May Statistics: Up 15% over May of last year May Circulation(# of items checked out) 109,199 Average circulation per hour 435 May Gate Count (# of visits to the library)33,700 May Reference (# of questions) A: 5,940 Total Reference questions answered: 9,077 J: 3,137 Sund~y Statistics for May / June: IJbrary open 12-6 tha~ir~ to Citizens and City of Cupertino M_ay Sund~F Statistics: May 1997 Circ,d~tion Visits to the Library 5-4-97 4070 1130 5-11-97 3221 599 5-18-97 3857 1612 5-25-97 2886 872 Average: 3508 per Sund_n_y 1053 per Sunday June Sund_n_y Statistics: June 1997 Circulation Visits to the Library 6-1-97 3588 1335 6-8-97 3280 920 6-15-97 3501 732 6-22-97 6-29-97 Average:3456sofar 995 solar per Sunday Intm-~et Classes for Parents of Schoolage Children are contining through the s~mmer months. The class is designed to help parents with a basic introduction to searching techniques, using beth URL's and search engines, and to demonstrate some good Web sites for children. The Saturday morning Parent Intemet class in June will be held on June 21, 1997 and is i~lled up. The library will continue to offer one class per month during the s~mmer: Next classes will be held on July 12 and August 16. Additional classes will be offered in the fall to meet community interest. Snmmer Reading Club signups started yesterday. The theme this summer is Reading Safari, and the children's reference st~ffhave done a great job with the bulletin board display of a lion in the tall jungle grass. Volunteers have been helping to sign up children. On the first day we signed up 223 kids. The total by late this afternoon was . The first Thursday S~mmer Reading Club Program will be held on June 26 with two perfo~,-,;ances by Circus Soozee, a Clown/Juggler, paid for by the Friends of the Cupertino Library. Children are asked to attend only one perfoL'~nance. PerfoLmers present the same program twice, so that we can accommodate as many children as possible. The first Tuesday craft program, working on a mural of an African savannah, will be held on July 1 at 2:30 for children 5 years of age and up. The library's serf-help tax for~ area will remain on the landing between the lobby and the children's room through August with giveaway fo~'~ns and binders ofreproducibles. Reproducible forthS in binders are also available at the copy machine in the lobby. Anyone who cannot physically access the landing for the giveaway foL-,,,s may ask at the main floor reference desk, and stnffwill retrieve forms for them. Copiers are located on all floors. The current book display on the main floor is for our Tccn S~mmer Readlrtg Program. Teens who read 5 books or more over the s~mmer months and write one book review that will be kept on file in the library for other teens to read will be awarded a gi~ certi_'t~cate to a local bookstore, purchased by the Friends of the Cupertino Library. The Teen S~mmer Reading Program runs from June 16 through August 24. So far, we've signed up 21 teens for the teen s~mmer reading. Details are available at the adult reference desk on the main floor. Commissioners received copies of the 1997 Tccn Snmmer Reading flyer and Tccn Page Web Site bookmark, the Snmmer Storytlme flyer, our Inte~'~mt Infor.~ation flyer, and a flyer on the Antarctica travelog program to be held at the library on June 25th at 7:00 p.m., All of which are available in the library.