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FAC Packet 04-24-07 ~ CITY OF CUPEIQ"INO AGENDA FINE ARTS COMMISSION Regular Meeting, Conf. Rm. A 10300 Torre Avenue Cupertino Tuesday, April 24, 2007 7:00 P.M. CALL TO ORDER ROLL CALL APPROVAL OF MINUTES 1. Minutes of March 1 and March 20,2007. COMMISSION REORGANIZATION 2. Appoint the 2007 Vice-Chairperson PRESENTATIONS ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS UNFINISHED BUSINESS 5. Preparation of a Percent-for-Art ordinance and "developer's guidelines" document 6. Status report on the policy for commercial sale of art displayed on city property 7. Discussion of sculpture garden and/or sculpture locations in community. NEW BUSINESS WRITTEN COMMUNICATIONS STAFF REPORTS 9. Review of current ad hoc committee list and 2007 work plan COMMISSIONER REPORTS 10. Arts-related news updates from Commissioners 11. Report from Mayor's meeting with commissions, and confirm representative(s) to attend future meetings (these occur the 2nd Wednesday of each month at 8:00 a.m.). . May 9 . Junel3 . July 11 April 24, 2007 Cupertino Fine Arts Commission Page 2 NEWS ARTICLES 15. Media coverage ADJOURNMENT In compliance with the Americans with Disabilities Act (ADA), the City of Cupertino will make reasonable efforts to accommodate persons with qualified disabilities. If you require special assistance, please contact the city clerk's office at 408-777-3223 at least 48 hours in advance of the meeting. ~ CITY OF CUPEIQ"INO DRAFT MINUTES FINE ARTS COMMISSION Special Meeting Thursday, March 1, 2007 PLEDGE OF ALLEGIANCE Chairperson Robert Harrison called the meeting to order at 7:00 p.m. in Conference Room A, 10300 Torre Avenue, Cupertino and led the pledge of allegiance. ROLLCALL Present: Chairman Robert Harrison and Commissioners, Jessi Kaur, and KC Chandratreya Absent: Commissioners Nancy Canter and Michael Harkins. Staff present: City Clerk Kimberly Smith. APPROVAL OF MINUTES 1. Minutes of January 23,2007 Chandratreya moved and Kaur seconded to approve the minutes of January 23 as presented. The motion carried with Canter and Harkins absent. COMMISSION REORGANIZATION 2. Appoint the 2007 Vice-Chairperson The Commission concurred to continue the item until the full Commission is present. PRESENTATIONS ORAL COMMUNICATIONS WRITTEN COMMUNICATIONS City Clerk reported on an e-mail flyer of Gary Lee Price. She indicated that Mr. Price was informed that he'd be added to the list of artist on file. She also reminded the Commission that if they are approached by anyone to bring the item to the attention of the full Commission to ensure a unified response. City Clerk also noted that Diana Argabrite was writing an article about the Cherry Blossom Festival children's art exhibit. It was requested that someone from the Commission speak at the festival again this year. UNFINISHED BUSINESS 3. Status of Whole Foods public art requirement City Clerk reviewed the status of the Whole Foods public art project. She indicated that height adjustments had been made to make the art more visible. It was also noted that the artist prefers 3/8" thickness of the steel tubing. The Commission concurred that it W' tubing was preferred, Ochre should be the color used, and reverse holding with the same font should be used on the artist plaque. The Commission also requested a description of the materials used for the plaque and brushouts for all remaining colors around the building before fmal approval. I-I March 1, 2007 Cupertino Fine Arts Commission Page 2 NEW BUSINESS 4. 2007 meeting schedule and planning for the year's work program City Clerk reviewed the meeting schedule and the ad hoc committee chart. The Commission requested that an additional meeting be held on March 20 or March 27 at 7 :00 p.m. 5. Develop request for the 2007-08 Fine Arts Commission Budget City Clerk reviewed the current 2006-07 budget. The Commission concurred to request $1,000 for the Distinguished Artist of the Year ($500 for performing artist and $500 for visual artist categories), $4,000 for the Euphrat Museum, and $250 for a stipend for a judge at the Jubilee/Fine Arts League of Cupertino art exhibit. 6. Consider participation in the 2007 Cherry Blossom Festival Kaur will present a brief speech at the festival on April 28 at noon. 7. Consider expansion of Distinguished Artist of the Year City Clerk reported that the article for the Cupertino Scene needed to be completed. The Commission concurred to use the article as presented for this year and to schedule discussion on expansion of the program on the next agenda when the full Commission is present. COMMISSIONER REPORTS 1. Report from Mayor's meeting with commissions, and select representative to attend future meetings (these occur the 2nd Wednesday of each month at 8:00 a.m.). Kaur reported on the Mayor's meeting and Chandratreya will attend on April 11. ADJOURNMENT At 9:00 p.m. the meeting was adjourned. The meeting was adjourned to Tuesday, March 20 at 7:00 p.m. Kimberly Smith, City Clerk/Staff Liaison 1-2- ~ CITY OF CUPEIQ"INO DRAFT MINUTES FINE ARTS COMMISSION Regular Adjourned Meeting Thursday, March 20, 2007 PLEDGE OF ALLEGIANCE Chairperson Robert Harrison called the meeting to order at 7 :00 p.m. in Conference Room A, 10300 Torre Avenue, Cupertino and led the pledge of allegiance. ROLL CALL Chairperson Robert Harrison and Commissioners Nancy Canter and Michael Harkins. City Staff present: City Clerk Kimberly Smith. Absent: Commissioners KC Chandratreya and Jesse Kaur. APPROVAL OF MINUTES 1. Minutes of March 1,2007. City Clerk noted that the minutes from the special meeting of March 1 were not yet ready and would be included with the next agenda. COMMISSION REORGANIZATION 2. Appoint the 2007 Vice-Chairperson The Commission concurred to appoint a vice-chairperson when the full Commission is present. UNFINISHED BUSINESS 3. Status of Whole Foods public art requirement (continued from March 1 The Commission discussed possible color choices for the background color for the sculpture. The Commission concurred with the selection of Golden Sunset (No. 573), increased the size of the plaque from 5" x 5" to 8" x 8", stated that the sculpture name should be in bold font, and reiterated its preference of W' size steel for the sculpture. It was also noted that lighting would be imbedded in the ground color and that the shrubs currently planted be relocated and replaced with Rosemary groundcover. d-I March 20, 2007 Cupertino Fine Arts Commission Page 2 4. Review ad-hoc committee assignments for the Percent-for-Art ordinance and developer's guidelines (continued from March 1) City Clerk reviewed the current assignments. The Commission reviewed the City of Sunnyvale's art guidelines document and concurred to use it as a guide for Cupertino. City Clerk will obtain a digital copy and change "Sunnyvale" to "Cupertino" as appropriate. City Clerk will also incorporate language referring to "diversity in art" and that an artist should not be used more than once. The document will then be e-mailed to the full Commission for its review. 5. Discussion of sculpture garden and/or sculpture locations in the community City Clerk updated the Commission on several meetings that had occurred regarding the Cyrus sculpture. She also noted that the City Manager had requested that the Commission discuss whether the City should accept donations and what the perimeters associated with the art should be. The Commission discussed revisions to the guidelines related to gifts and suggested that language be included that deters or restricts gifts of a political or religious nature. Commissioner Harkins volunteered to write a proposal suggesting preferred locations for art donations to be reviewed at the June meeting. NEW BUSINESS 6. 2007 meeting schedule and planning for the year's work program The meeting schedule and work program were reviewed. ADJOURNMENT The meeting was adjourned at 9:00 p.m. Kimberly Smith City Clerk/Fine Arts Liaison ~-;;;.. Fine Arts Commission 2007 Work Plan 1. Review applications and select the Distinguished Artist of the Year. If sufficient applicants and funding available, consider both a performing arts and a visual arts category . 2. Commission representative to participate in Cherry Blossom Festival to highlight the children's art exhibit and discuss Fine Arts Commission activities. Diana Argabrite is overseeing the exhibit again this year. 3. Prepare an ordinance regarding the City's Quarter-Percent for Art requirement in the General Plan, and a corresponding infoimationalpacket including Developer Guidelines 4. Prepare a policy and procedures for the commercial sale of art on public project 5. Commission Chairman to serve as liaison with the Cupertino Jubilee events related to the Fine Arts League and current and former Distinguished Artists 6. Possible participation in announcing the Cupertino Veterans' Memorial Sculpture 7. Review and make recommendations for Council acceptance of public art required by the City's General Plan. Projects in the pipeline include' . former Any Mountain building . Public Storage . Merlion Restaurant . Mary Avenue Pedestrian Footbridge ';/-3 ~ I - AD HOC COMMITTEE ROSTER Cupertino Fine Arts Commission updated 03-21-07 Committee Name Members PurposelNotes Status (all are ad hoc committees) Mayor's Breakfast Any available member Monthly meeting with Second Wednesday of each month at 7:30 a.m. in Conference may attend; typically Mayor and a Room A of City Hall. the chair is invited representative from each commission Distinguished Artist Funding of $500 for first time in 2006. D.A.s also invited to of the Year 2007 participate in Jubilee? Percent for Art At 5-23-06 meeting F AC began writing policy document. 3-07 Ordinance F AC decided that Sunnyvale model was simpler and will make their changes to that version Grants Committee n/a Some grant funds ($2000) were reinstated and awarded to the (Fall 2007) Euphrat Museum plus $500 to Distinguished Artist. For 2007- 2008 budget requested $1000 total for two Distinguished Artists, $4000 for Euphrat and $250 for judge for juried Jubilee Art Show Grants Committee n/a No grant funds specifically requested except those shown above (Spring 2007) Cupertino Jubilee Robert Harrison This event is put on by Coordinate with Jubilee representatives to display works by Sept 15 & 16 Cupertino Rotary and previous and current Distinguished Artists. See note under the Cupertino Chamber Grants Committee; F AC requested $250 for juried Jubilee Art of Commerce. Show in 2007 Cupertino sponsors by providing space 2007 Cherry Jessi Kaur will speak Consider creating permanent sandwich boards to direct guests to Blossom Festival on behalf of Exhibit. Diana Argabrite oversaw project, provided artwork Children's Art commission on April from her children's classes and set up display at festival in 2005, Display 28,2007 2006 and 2007. History: 1 st year was competition, 2nd year was April 28 & 29 models of"4 Seasons comer." 3RD and 4th yrs were felt banners. Interest waning, too time-consuming on part of F AC to finish! install/teardown. 5th year was an art exhibit - after that creation, installation, and teardown supervised by Diana Argabrite ...c \ f'l