LIB 08-19-97 CUPERTINO LIRHAHY COMMISSION MINUTES
August 19, 1997
C2~LL TO ORDER
The meeting was c~lled to order by Chairperson Jillian H~mer at 7:30 pm.
Jean Bedord
Jillian H~mer
Mary Minow
Yufen Diana Wu
Absent: Charles Pow (with prior notice)
Also present: Julie Farnsworth, Deputy County Librarian
Mary-Ann Wallace, City Librarian
MINUTES
Minutes of the July 15, 1997 meeting were approved as written.
ORAL COMMUNICATION
None.
WRITTEN COMMUNICATION
None
NEW BUSINESS
CALTAC workshop and C~]i~ornia Library Association Conference (CIA) in
Pasadena November 15-18, 1997. Commissioner Wu will attend the CIA
conference from San Jose State Library. Commissioner Minow will also
attend. She is on the Intellectual Freedom Committee and is worldng on the
revision of the library trustees and commlsioners' handbook, entitled the Tool
Kit. Other members of the commission have not made plans as yet.
Graphic Arts Grant admiuistrafion will be reagendized to September, when
Commissioner Pow will ch~ir the meeting.
OLD BUSINESS
Volunteer Coor~iuation: Commissioner Minow will submit the Volunteer
Coordinator job description to the Voluntccr Excl~uge.
Art & Wine Festival: Commissioners discussed the st~ffiug and set up of the
booth, which was shared by the Library Commission, Library Foundation, and
ROLL CALL
Present:
Friends of the Library. All thought it had been successful, and were pleased
with the booth location, which engendered much more foot traffic than in past
years. The mi~i beoksale, which happened serendipitously, turned out to be a
success and should probably be continued at future Art & Wine Festivals, as it
drew people to the booth, who then picked up library infoLniation, purchased
books and tote bags, and filled out the short survey on what people would like
to see in a new or expanded library. The web graphics contest information was
also passed out. Librarian W_allace thanked all who staffed the booth, as well
as those members of the public who took the time to fill out the surveys.
STANDING REPORTS:
Friends of the Library: The August Friends meeting was cancelled due to
many members being away on vacation, but the small group of Friends who
are currently working on a set of by-laws and a more fo.-~al structure for the
group, will be meeting next Monday to continue that project.
Library Foundation: The Foundation is beginning to work with the $10,000
grant t¥om the California State Library on Foundation Board development and
the two foundation projects. The Board is also considering a Penny Campaign.
The foundation's next board meeting is tomorrow evening at 7:30 pm.
Commissioner Bodord suggests that the Foundation's United Way Campaign
info,'mation bookmarks and flyers be put out soon, as the campaign is
underway.
Mayor's Breakfast: The Mayor's Breakfasts for the snmmer have been
cancelled. The next Mayor's Breakfast will be held in September, when
Commissioner Pow will be chairing the meeting. Chairperson Hamer will be in
Australia on business.
Calendar update: There are no additions at this time.
CITY LIRRARIAWS REPORT
Attached.
COUNTY LIBRARIAN'S REPORT
Deputy County Librarian Farnsworth reported that the picketing of the
various county libraries by the K.I.D.S. group had engendered only two letters
and two phone calls, none of which were from this community.
In Saratoga, an unfortunate mistake was made in the process of restaining the
building, which resulted first in a pink building, and now in a building painted
red. The community is concerned, and the city wants the building returned to
the original redwood veneer color.
COMMISSIONERS' COUNTS and AGENDA BUII.r~IN(~:
Chairperson Hsmer brought up the privatization of the Riverside Library.
This outsourcing is common in the private sector, but hasn't really been done
before in a public library. It will be interesting to see the long-term results.
Commissioner Wu plans to talk to the Chinese schools and to see about getting
infor~nation about the library's services into the weekly newsletters.
Commissioner Bedord was asked about the pending changes at Knight-Ridder.
No announcements have been made as yet.
Commissioner Minow has been asked to spe~l~ at U.C.L.P~ on the legality of
filters on the Internet.
Cb9irperson Hamer has been asked to speak at the University of Memphis on
the ethics of electronic infor~aation.
ADJO~NT
The meeting was adjourned to Tuesday, September 16, 1997 at 7:30 pm
Note:
The Minutes are unapproved until the following Cupertino Library
Commission meeting, where any corrections are noted.
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
Cupertino llbrarian's Report
July Programs:
Children: # of Progrnm~
Ages 1.1/2 - 3.1/2 5
Ages 3 - 8 5
8-19-97
At~en4~.ce
339 / 67 average
371 / 74 average
Class visits -
Preschool l(Campbell Christian tour of
local area libraries)
Elementary 8
Por!~! CDC (2) 1 - 30, 1-26
Portal 3rd & 4th (2) 1-21, 1-22
Sedgewick (1) 3rd & 4th grade
One World Montessori (2) 1-15, 1-16
Parent Internet programs 1
S-miner Reading Club Programs 10
S-miner Reading Club Craft Programs 5
Junior Volunteer programs 5
Total: 40
Adults / Young Adults:
Library Tours
Adult presentation at Chateau Cupertino on 7-28
63 attendees
170 attendees
56 students
43 Students
21 students
31 students
11 attendees
1561 attendees
433 attendees
260 attendees
3,208 attendees
22 attendees
17 attendees
July Statistics: Still Brenldng Records! All. Time High!
July Circulation(# of items checked out) 122,483
Adult collection circulation 56,333
Children's collection circulation 66,150
Average circulation per hour 478
July Gate Count (# of visits to the library) 36,650
July Reference (# of questions) A: 4,959 J:
Total Reference ~luestions answered: 7~756
2,797
Sunday Statistics for July:
Library open 12-6 thanks to Citizens and City of Cupertino
July Sund~y Statistics:
July 1997 Circulation
7-6-97 3487 848
7-13-97 3460 871
7-20-97 3408 1030
7-27-97 3643 1246
Visits to the Library
Average: 3496 per Sun4~y 999 per Sunday
August Stturlny Statistics:
August 1997 Circ,_,lntion
8-3-97 3246
8-10-97 2709
8-17-97 3296
Average: 3083 {Sg.i[illl.Per Sundny solar per Sun_d~y
The library thanks those Library Commissioners, Library Foundation
Board members and Friends of the Library members who st~ffed the library
booth at the recent Cupertino Art and Wine Festivnl- Library brochures
were passed out, a mini book sale was held, Foundation book bags were sold,
Web graphics contest info,~,~ation flyers were passed out, as were surveys
asking for input for a new or expanded library. 100 surveys were returned; 37
people wrote comments, and 14 volunteered to be part of a future focus group.
Tbsnks also to Ali who participated, and who shared their ideas and input.
Inter, et CIAAses for Parents of Schoolage Children, designed to
help parents with basic searching techniques, using both URL's and search
engines, and to demonstrate good children's Web sites., are contin-lng. The
July 21, 1997 Parent Internet class had 17 participants; the class on August
12, 1997 had 11 participants. The September 27th class is full, as is the
October 25th class, and we are currently t~klng sign-ups for November.
As u~_,ol, S,,mmer Reitrli,~g Club was very popular! It will offici_ally
end on August 30th, but returned lists of completed reading will be accepted
,mtil the end of September. The final SRC sign up count was 2050 members.
The n-tuber who have finished so far is 1056, but lists are still being returned
each day. All 14 s,,mmer programs, funded by the Friends of the CupertJ',~o
Library, were well attendecL
The S,,mmer Reading for Teens book display will reom~i,x up through
August 24th, which is the fin_~l day for teens to hand in their list of completed
reading. The ftoal teen sign up count was 123. The n,,mber of teens who hsve
finished so far is 46, but teen lists are also being returned each day. Teens who
read 5 books or more over the t,,mmer and write one book review that will be
kept on file in the library for other teens to read will be awarded a ~
certificate to a local bookstore, purchased by the Friends of the Cupertino
Library.
Commissioners received copies of the FAll Story*time schedule, which
begins the week of September 2nd, the series of Chi,xese l~torytimes on
September 10, 17, and 24, and the fall series of Parent Internet cl__~ss_ es,
which runs from September through December. All of these flyers are
available in the library.