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LIB 08-18-98CUPERTINO LIBRARY COMMISSION MINUTES AUGUST 18, 1998 CALL TO ORDER The meeting was called to order at 7:30 p.m. by Chair Charles Pow. ROLL CALL Present Jean Bedord Charles Pow Jillian Hamer Yuhfen Diana Wu Absent Mary Minow Also Present City Librarian, Mary-Ann Wallace County Librarian, Susan Fuller ORAL COMMUNICATIONS none WRITTEN COMMUNICATIONS A letter was received from the Friends of the Library. Lois Woodruffis no longer the President. The new President is Jean Gallup. Future correspondence should be sent to The Friends of the Cupertino Library at Cupertino Library, 10400 Torre Avenue, Cupertino, CA 95014. The Cupertino City Budget was received by the Commission. NEWS BUSINESS none OLD BUSINESS Library Expansion The Expansion Committee met on July 8, 1998 and approved city staff proposal for an expansion cost analysis. The City Council subsequently deferred decision on the proposal until the first Council meeting in September. Commissioner Hamer will be discussing next steps with City Manager, Don Brown. Commissioners were encouraged to attend the Council meeting. Internet Access Filtering software was installed on children's room computers on July 27, 1998. The company Sonic Systems was chosen as a vendor after considerable staffresearch. A report on the research is available at the reference desks of all the County Libraries. Computers in the children's rooms are filtered. Computers in the adult room offer a choice of filtered or unfiltered access. Staffwill not monitor or police use. Motor Vehicle Tax A reduction of 25% in the Motor Vehicle Tax will be included in the State budget. The State will backfill. The Library is concerned about the certainty of backfill in the future. Volunteers An annual volunteer report was distributed. Volunteer hours at the Cupertino Library have increased by 15% over last year. Standing Reports Library Foundation The Foundation has welcomed a new Board Member, Alexis Osanitch, and a former Board Member, Peter Kalnay, has just rejoined the board. Thelma Epstein, a former Library Commissioner, was also a guest at the last meeting. The Penny Campaign is still ongoing. Barnes andNoble is now advertising the Penny Campaign in its monthly calendar. The next Foundation Board meeting will be held on the 4th Wednesday, August 26, 1998 at 7:00 pm in the library Story Room. Friends of the Library Friends are anticipating the October booksale. The ongoing booksale is very successful. The Friends authorized $5,000 for a best seller browsing collection. The Friends are working on signs and publicity to promote the booksaies. Major's Breakfast There was no breakfast in August. Commissioner Bedord will attend the September breakfast. Calendar Update The September Libra~ Commission meeting date may need to be changed. Chair Pow will poll the members. COUNTY LIBRARIAN'S REPORT The All Commission meeting will take place on September 12, 1998 at the Saratoga Library. It will be held in the morning.' Further details will be sent to commissioners. Buildings and Friends groups will be the subjects discussed. A $200,000 gift from Infoseek president, Steve Kirsch has been received. The money will be used to buy upgraded PCs. ADJOURN The meeting was adjourned to Tuesday, September 15, 1998 at 7:30 p.m. Respectfully submitted, Susan Fuller Santa Clara County Librarian CUl~,~-ilno I. Abrari~n's l~port 8-18-98 July Progr~m~: Children: # of Programs Snmmer Storytlme Schedule: Ages 1.1/2 - 3 5 Ages 3 - 8 4 Parent/Family Internet program 1 Class visits: 5 Elementary, 3 Preschool: Sedgewick, 2nd Grade 1 Portal CDC, K-6 2 CA Children's Community 2 Good SAmaritan Preschool 1 Early Learning Preschool 1 Bethel Lutheran School 1 Junior Volunteer progrsm~ 5 S,,mmer Reading Club ProgrAms: 1 110 attendees 1 175 attendees 1 123 attendees 1 93 attendees 1 135 attendees Total: 28 Junior Volunteers Attendance 459 / 92 average 254 / 63 average 15 attendees 23 students 68 students 23 students 26 students 33 students 21 students 50 attendees 1808 attendees 353.5 hours Adults / Young Adults: Library Tours 6 Adult Internet class 7/25 1 Chateau Cupe~-tlno Booktalks 7/6 1 Tour for ESL students (FUHSD Adult Ed.) I 6 attendees 4 attendees 12 attendees 30 attendees Total: 9 52 attendees YA Vol~mteers 99 hours Another Record Bregker! July Statistics: All-Time Monthly High! July Circulation (# of items checked out) 133,845 July Gate Count (# of visits to the library) 45,111 July Reference (# of questions answered) ,~ 4,950 Total Reference questions answered: 7,701 July Average Circulation (check-out of items) per hour 542 J: 2,751 A Record. Brealrlug Fiscal Year! Fiscal Year 1997/98 Statistics: (July, 1997 - June, 1998) Total Circulation: Total Gate Count: Reference: Total Reference: Average Circulation per hour:. 1,420,439 496,760 A: 59,331 96,714 478 J: 37,383 S,~mmer Reading Club signups ended on August 1, and the dub officially ends (with all certificates and award books picked up by the start of school) on September 4, 1998. The total number of children who joined the S~tmmer Reading Club this year is 2,111. To date, 1,132 children have completed reading 9 or more book.~, or had 9 or more books read to them.. The majority of SRC members who have finished, have read more than 9 books. S~mmer Readlug for Teens was also quite successful. This year 108 teens joined up, and 45 teens received gi~ certificates for reading 5 books and writing 1 book review. There were 8 Sxlmnter Readlr~g Club progrAm~, 7 of which were planned and presented by the children's reference st~fl'~ and the 8th was a perfor,~:ance by Onye Onyemaechi, a Nigerian dr~mmer, who brought and perfoL-.-ed on many different African do,ms, led the audience in songs and dances, and let children try out the various insto,ments. This program was held outside on the plaza, and attracted 185 children and 65 adults. Total attendance at the 1998 S~,mmer Reading Club program~ was 873. Cupertino Library thanks The Friends of the Cupertino Library for funding _all S-miner Reading Club program supplies and other costs, as well as funding one free paperback book for each child who read 9 or more books over the s~mmer, and one gi~ certificate to Stacey's, a local bookstore, for each teen who read 5 or more books over the s,~mmer and who wrote at least one book review for the library to share with other teens. Thank you, Cupertino T.Ibrar~ Volunteers! Volunteers gave 6,614.5 hours of their time to the Cupertino Library for tisch! year 1997/98. Volunteer Hours report is attached. S~nday Statistics: Open 12-6 tbanlr~ to Citizens and City of Cupertino July 1998 Circulation V'mits to the Library 7-5-98 5707 1450 7-12-98 3358 1184 7-19-98 4287 1549 7-26-98 4454 1411 Average: 4451 per Sunday 1398 per Sund~y Sunday Statistics report for fiscal year 1997/98 is attached. Cupertino Librar~ Volunteer Hours Fiscal Year 1997/1998 Month Volunteer Court Referral Total Unpaid Hrs. July 1997 721 37.75 758.75 August 1997 552.75 0 552.75 September 1997 390 0 390 October 1997 836.5 0 836.5 November 1997 431.25 0 431.25 December 1997 405 0 405 January 1998 391.5 0 391.5 February 1998 696.5 0 696.5 March 1998 444.5 0 444.5 April 1998 355.75 0 355.75 May 1998 775.5 0 775.5 June 1998 576.5 0 576.5 Total Volunteer Hours: 6614.5 Average per montl~ Average per wcck: FTE: 551.2 hours per month 127.2 hours per week 3.18 Statistics Fiscal Year 1997/1998 Cir~lstion 7-6-97 3487 7-13-97 346O 7-20-97 3408 7-27-97 3643 Average: 3496 per Suod~y August 1997 Circulation 8-3-97 3246 8-10-97 2709 8-17-97 3296 8-24-97 3138 8-31-97 Closed for Labor Day Average: 3097 per Sundoy September 1997 Circnlntion 9-7-97 4521 9-14-97 4118 9-21-97 4024 9-28-97 4641 Average: 4326 per Sunday October 1997 Circulation Visits to {ibrary 848 871 1030 1246 999 per Sunday Visits to IJbrary 1247 1283 1202 1092 1206 per Sunday Visits to Library 1622 1527 1454 1595 1550 per Sundsy Visits to Library 10-5-97 607* 1889 10-12-97 3720 1502 10-19-97 4278 1797 10-26-97 3965 1269 Average: 3143 per Sund~_y *system down/ 2-item checkout limit 1614 per Sund~y Sund~_y Service Hours; 12 Noon-6 pm are funded by the City of Cupertino. - Th~nlr~ to the Citizens and City of Cuperti~ol Suna~y Statistics Fiscal Year 1997-1998 November 1997 Circulation 11-2-97 4411 11-9-97 4104 11-16-97 4640 11-23-97 4704 11-30-97 4196 Average: December 1997 12-7-97 12-14-97 12-21-97 12-28-97 Average: Jan~_~, 1998 1-4-98 1-11-98 1-18-98 1-25-98 Average: February 1998 Average: 2-1-98 '2-8-98 2-15-98 2-22-98 ~11 per Sundoy Circulntion 4218 3764 3357 3226 3641 per Sunday Circol~tlon 4414 4725 3565 4307 4253 per Sundsy Circulation 4689 4789 4449 4475 4600 per Sondny Visits to Library 1078 815' 1657 1550 1053 *North Gate not counting properly 1231 per Sundoy Visits to Library 1499' 1449 946 975 *South Gate not counting properly 1217 per Sun_d~y Visits to Library 943* 1256' 1165 1130 *South Gate not counting properly 1124 per Sunday Visits to Library 1528 2003 974* 1540 *Gate not counting properly 1511per Sund~y - Sn_-d~y Statistics Fiscal Year 1997-1998 March 1~8 Circulation 3-1-98 4863 3-8-98 5063 3-15-98 4419 3-22-98 4778 3-29-98 4597 Average: 4-5-98 4-12-98 4-19-98 4-26-98 Average: May 1998 Average: 5-3-98 5-10-98 5-17-98 5-24-98 5-31-98 June 1998 6-7-98 6-14-98 6-21-98 6-28-98 Average: 4744 per Sunday Circ~d~tion 4207 3140 4264 4213 3956per Sondny Circulation 4391 3789 4165 3614 4436 4079 per Sunday Circulntion 3821 3916 3547 3842 3781per Sund~y Visits to I,ibrary 1647 1795 1447 1580 1499 1593 per Sunday Visits to Library 1438 924 1308 1740 1352perSund~y Visits to Library 1547 1331 1483 1218 1604 1436 per Sunday Visits to Library 1415 1017 1055 1156 ll61per Sund~y Average for the Fiscal Year:. 3960 per Sunday Average Circulation for the Fiscal Year per hour open: 660 per hour 1249 per Sundgy