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LIB 01-19-99 CUPERTINO LIBRARY COMMISSION MINUTES January 19, 1999 CAI,I, TO ORDER The meeting was called to order by Chairperson Charles L. Pow at 7:30 pm. ROI JL CAI ,L Present: Catherine Gordon Mary Minow Sheila Mohan Charles L. Pow Yufen Diana Wu Also present: Susan Fuller, Santa Clara County Librarian Carol Atwood, Director of Administrative Services Mary-Ann Wallace, City Librarian OI~AT, COMMUNICATION None WRITTEN COMMUNICATION None. Chairperson Pow has written a letter to the Citizens Advisory Commission, but would like to defer discussion of it until the Joint Powers Authority discussion later in the meeting. Liaison to the Library Commission, Carol Atwood stopped by briefly to meet the two new library commissioners before returning the the City Council meeting in progress. NEW BUSINESS Welcome new commissioners: Chairperson Pow welcomed the two new library commissioners, Catherine Gordon and Sheila Mohan, and had all of the meeting participants introduce and tell a little something about themselves to the group. Election of Officers: During this meeting, the commission needs to elect: 1) Chairperson, 2) Vice Chairperson, and 3) Secretary. Chairperson Pow explained the duties of the three positions. Commissioner Yufen Diana Wu was elected Chairperson, Commissioner Catherine Gordon was elected Vice Chairperson, and Commissioner Sheila Mohan was elected Secretary. It was also decided that the Secretary will take care of updating the Calendar. In addition to electing officers, the commission wants to maintain close contact with both the Friends of the Cupertino Library and the Cupertino Library Foundation, as well as the CAC (Citizen's Advisory Commission), and the commission also needs to vote on the second commissioner to participate on the LEAD (Library Expansion Advisory Design Committee) in addition to outgoing Chairperson, Charles Pow. Commissioner Minow will continue to keep in touch with the Friends group. Librarian Wallace will continue to bring information from the Foundation to the commission. Commissioner Pow will attend the CAC meeting tomorrow evening, and the comission's discussion of the CAC will be tabled until the next meeting, as well as the decision on the second person to participate on the LEAD (Library Expansion Advisory Design) committee. MINUTES Minutes of both the November 17, 1998 meeting, and the December 15, 1998 meeting were accepted as written. OI,r~ BUSINESS Commission Handbook: Commissioner Pow passed out the completed copies of the City of Cupertino Library Commission H~ndbook, and gave former commissioner Jean Bedord credit for putting it all together. Jean had some help with individual sections, but did most of the work on the completed document. All commissioners received a copy. Library Expansion Advisory Design Committee: Chairperson Jillian Hamer has said that she will call a meeting shortly to bring everyone up to date on the process. Standing reports: Cupertino Library Foundation: The foundation did not meet in December. The annual Foundation mailer returns have been arriving. Treasurer Dorothy Stow is recuperating from surgery. Librarian Wallace will have a report on the 1998 campaign for the next commission meeting. The next Cupertino Library Foundation meeting will be held on Wednesday, January 27, 1999. Friends of the Cupertino Library:. The next Friends Booksale will be held February 20,1999:9-4 pm, and February 21, 1999:12-3 pm. Flyers are now available in the library. Mayor's Breakfast: The Mayor's Breakfast is the 2nd Thursday of the month at 8:00 am. Commissioner Wu attended the last Mayor's Breakfast and reported on it to the group. - Calendar update and planning: March 13, 1999 is the CALTAC (California Association of Library Trustees and Commissioners) workshop at Sunnyvale Library, featuring State Librarian Dr. Kevin Starr as the keynote speaker. CITY LIBRARIAN'S REPORT: Attached. COUNTY LIBHARIAN'S REPORT: County Librarian Susan Fuller reported that the Livermore Internet access case, where a mother had sued the city because her son had brought home material that she considered pornographic had been dismissed by the court. It will now go on to the apellate court. KRON will be at Cambpell Library tomorrow to film, as they are interested in seeing our county library's solution to the Internet filter question. The county library has been undergoing a severe reduction of the property tax rate. It is much smaller than it was in 1993, and the loss is $6.5 million dollars this year. This is an issue for a few urban county libraries in the state, and we are one of them. Alameda and Contra Costa libraries are also losing money. The heads of the libraries are trying to get a legislator to sponsor legislation that will return the property tax to the libraries. The first legislator approached is Helen Thompson of Yolo and Solano counties. The Library Association Bond Bill, SB3, for library construction will be on the November, 2000 ballot. The County Library's Building Expansion Policy is ~oing to the JPA for discussion. It was sent to the City Manager's group for a first look at it. In essence, the library currently does not have enough money to do what the policy says that it will do, especially in the underserved areas, such as Milpitas, and in south county in Morgan Hill and Gilroy. The meeting with the city managers was very positive, and they are committed to finding a solution. The JPA meeting will be held this Thursday at Campbell Library. There will be an election of new officers. With our upgrade to NT and the 'Y2K problems, money is needed to contract out the installation of the NT and because of the delays, all of the PC's may be ordered at one time. COMMISSIONERS' COMMENTS and AGENDA BUII,IHNG: Commissioner Wu will be out of the country for the next meeting, and so will not be able to preside as the new Chairperson for that meeting. The new Vice Chairperson, Catherine Gordon, will need to preside. ADJOURNMENT The meeting was adjourned to Tuesday, February 16, 1999 at 7:30 pm Note: The Minutes are unapproved until the following Cupertino Library Commission meeting, where any corrections are noted. Respectfully submitted, Mary-Ann Wallace Community Library Supervisor Cupertino Library Cupertino Librarian's Report 1-19-99 December Program.~: Children: Storyfimes Ages1 1/2-2 1/2 Ages 2.1/2 - 3 1/2 Ages 3 1/2 - 6 Ages 3 years old and up Parent/Family Internet program Class visits: 7 Elementary: Garden Gate Kindergarten Eaton School Kindergarten Eaton School 1st grade Eaton School 2nd grade Eaton School 3rd grade Eaton School 5th grade Cub Scouts visit Holiday craft program Film program Junior Volunteer program 3 190 / 63 average 3 143 / 47 average 3 93 / 31 average 3 193 / 64 average I 6 attendees I 45 students i 23 students 2 75 students i 42 students I 23 students i 29 students i 10 attendees I 88 attendees I 69 attendees 4 76 attendees Totah 27 1,095 attendees 115 hours Junior Volunteers Adults / Young Adults: Library Tours Adult Internet class 3 8 attendees 12/12 I 8 attendees Total: 4 16 attendees YA Volunteers 80 hours December Statistic~ December Circulation (# of items checked out) 117,446 December Gate Count (# of visits to the library) 39,165 December Average Circ (check-out of items) per hour 462 Commissioners received: Copies of the flyer for the next series of Internet classes for parents of schoolage children, the flyer for the February series of storytimes in Mandarin Chinese, and the Friends February 20/21, 1999 Booksale notice, all of which are available at the library. Sunday Statistic~ Open 12-6 tbAnir.~ to Citizen~ and City of Cupertino December 1998 Circulation V~mits to the Library 12-~98 4243 1564 12-13-98 4302 1438 12-20~98 3593 972 12-27-98 3200 874 Average: 3835 circ per Sundoy 1212 visits per Sundoy