LIB 04-20-99NrU-I~S
CUPERTINO I,IRRARY COMMISSION MI
April 20, 1999
CAI,I, TO
The meeting was called to order by Chairperson Wu at
ROT~,CATI,
Present:
Mary Minow
Sheila Mohan
Yufen Diana Wu
Absent with prior notice: Catherine Gordon
Charles L. Pow
Also present:
Susan Fuller, Santa Clara Cc
Mary-Ann Wallace, City Libr.~
Jean Bedord, Library Expansi,
Committee
Patrick Rogers, President, Cu
Foundation
Dick Weaver, Member of the
MINLrrEs
The Minutes of the March 16, 1999 meeting were approx
ORAL COMMUNICATION
Dick Weaver, member of the public, suggested that libr
use email mailing lists to be accessible to the public. Hi
use a moderated list (different than a listserv). As this:
item, the commission will not respond this evening, but
city attorney for any Brown Act rammifications. He als
happened with his suggestion to staff that the checkout
northerly rather than southerly direction in the lobby.
stated that there were no maps of the library posted ant
that the library post a map on the wall, so that library ~
way around without having to ask for help at the refere:
Dick Weaver had asked at the previous meeting what it
the library at 9:00 a.m. for example, instead of at 10:00.
of the colleCtion by adults only without the serviCe desks
having the children's room closed. Chairperson Yuhfe~
Librarian Wallace to respond to Mr. Weaver at this tim,
Wallace stated that staff had discussed his proposal at
concluded that it came down to issues of public safety,
liability, and that the library was not prepared to be ope
present. In addition, whatever the intent might be, the
:30 pm.
auty Librarian
rian
,n Advisory Design
,ertino Library
ablic
ed as written.
ary commissioners
s suggestion was to
s not an agenda
will check with the
) asked what had
lines be placed in a
in addition, he
where, and asked
sers could find their
~ce desk.
~ould take to open
~.m. for casual use
being staffed and
Diana Wu asked
Librarian
,me length, but had
ecurity, and
~ without staff
demand for service
is there as soon as the library doors open. Staff need to
public and to monitor the collection. Having the buildin
no staff on duty is neither feasible, nor safe.
County Librarian Susan Fuller agreed that this is an is~,
decided by staff, who have the ultimate responsibility for
security of both the library users and the collection. Co
to discuss this as an agenda item later in the meeting.
WRITTEN COMMUNICATION
None
NEW BUSINESS
Chairperson Wu introduced the two guests present: Je:
Cupertino Library Commissioner and member of the LJ
Advisory Design Committee, and Pat Rogers, President
Library Foundation.
In the interests of maintaining close ties with both the
Foundation, the commission will invite representative~'
support groups to attend occasional commission meetin
to speak about the foundation. He reported on the histo~
which is a 501(c) 3 organization, why it exists, what it d
fund it has established for the library, its various fund~
such as the annual mailer, the Planned Giving brochur
library) and various individual events, such as opportu
author lecture evenings, the Vallco plant sale, and the:
Campaign, which raised $8,000:$4,000 of which has be.
Cupertino Library book budget, and $4,000 which will b,
library project. The foundation also expects to raise m~
for the new library.
Chairperson Wu thanked him for his presentation.
O1,1) BUSINESS
Library Expansion Advisory Design committee update:
and committee member Jean Bedord reported that LE~
chairperson Jillian Hamer was currently traveling on
committee has not met in some time, but there will be
project, where the committee will again meet regularly
in giving input for the new library building. Commiss
has just recently been appointed to the committee duri~
has not yet attended a meeting, asked if a meeting
Librarian Wallace said that she thought that the chair
the city about a date for a meeting before the public pro'
committee member Bedord said that there are times in
~ork with the
open with little or
~e that needs to be
the safety and
nmissioners want
m Bedord, a former
brary Expansion
,f the Cupertino
.,iends and the
from these library
s. Pat was invited
r of the foundation,
es, the endowment
· aising measures,
e (available in the
aity drawings,
~ecent Penny
.~n put into the
.~ used for a future
,ney for furnishings
Librarian Wallace
D committee
)usiness. The
nother phase of the
and will be engaged
.oner Mohan, who
~g this hiatus,and so
d be held soon.
)erson would contact
iess begins, and
a project such as
this when there are fewer meetings, and that she was cE
meeting would be called as soon as there was somethin
committee to discuss and to work on.
Chairperson Wu invited Jean Bedord, as a recently rei
to talk about the proposal to build a new library rather tl
current building. Jean said that with the implications
library building requirements, the city council and city
new building would be the most cost effective to build ar
the least disruption to library service for the communit
discussed inviting Public Works Director Bert Viskovic~
meeting.
Discussion on proposed library hours extension: Comm
they wanted to discuss what it would take to do this. M~
analogy to Safeway being open with few staff, but foim
Bedord pointed out that the library is very different. Pe(
information and will expect that there will' be staff on d~
Commissioners discussed extending hours in general,
staff contact Sunnyvale Library to see if there were figu~
showing the percentage of circulation during the eveni:
County Librarian Fuller reiterated that this is an issue
decided by the staff, who are ultimately responsible for
security of library users, staff, and the library's collecti
Minow requested a written response, and commissione~
written response be prepared for the next meeting.
Commission's annual budget: Commissioners discuss
budget, most of which is for the library's Sunday Servic
Standing reports:
Cupertino Library Foundation: Board President Pat Ro
thorough report on the foundation and its activities. TI~
Library Foundation meeting will be held tomorrow, We~
Friends of the Cupertino Library:. The next Friends Be
May 15 from 9-4 pm and May 16 from 12-3 pm. Flyers
the library.
Mayor's Breakfast:. Commissioner Mohan attended t~,
Breakfast and reported on it to the group.
Calendar update and planning: No additions at this ti~
CITY LIRRARIAN'S REPORT:
~rtain that a
new for the
red commissioner,
~an to expand the
~ the site and the
taft thought that a
d would result in
r. Commissioners
to an upcoming
ssioners felt that
'. Weaver made the
~r commissioner
,ple come in for
.ty to help them.
~nd requested that
'es available
~g hours.
~hat needs to be
he safety and
on. Commissioner
's suggested that a
ed the commission
gets gave a very
e next Cupertino
April 21, 1999.
ksale will be held:
re now available in
last Mayor's
be.
Attached.
COUNTY LIBRARIAN'S REPORT:
Library Bill SB3 is in the Finance committee.
At the recent CAC meeting, Sheila Mohan represented'
Library Commission. Commissioner Pow is the regulax
the CAC. They have decided to have two meetings a yea
will add meetings as the need arises. The CAC will wo~
and Commissioner Pow was volunteered to work on tha
County Librarian Susan Fuller reported the the JPA wil
the budget at its upcoming meeting in April and will ad,
June. The hardware purchases and PC orders were do~
They have not come through the Purchasing Dept. yet.
The county library is changing hourly workers in Page
benefitted positions.
The Systems Office is adding one mini-computer operai
needed to help maintain the 500 PC's we will have in th,
new PC purchases arrive.
Cupertino City Manager Don Brown will present an ora
JPA meeting of the recommendations of the City Mana
he Cupertino
representative to
; instead of 4 and
k on a handbook,
project.
take a first look at
,t the budget in
~bled up last year.
)ositions to
~r position. This is
system once the
report at the next
;er's committee
concerning financial policy and the county library's bu lding program.
COMMISSIONERS' COMME, NTS and AGENDA BUILDING:
Commissioner Wu brought up the Sister Libraries project and asked if the
commission would like to participate. As this is sometking that will be
done by library staff, commissioners suggested turning i t over to staff to see
if they could come up with a proposal by the May 30th d .~adline.
ADJO~
The meeting was adjourned to Tuesday, June 15,
Note:
The Minutes are unapproved until the following
Commission meeting, where any corrections are
Respectfully submitted,
Mary-Ann Wallace
Community Library Supervisor
Cupertino Library
[999 at 7:30 pm
~upertino Library
noted.
Cupertino Librarian's Report 4- 20-99
March Programs:
Children:
Story*Jmes
Ages1 1/2-2 1/2 4
Ages 2.1/2 - 3 1/2 5
Ages 3 1/2 - 6 4
Ages 3 years old and up 5
Parent/Family Internet program cancelled due te
Class visits: 2 Preschool, 5 Elementary:
Preschool 1
Montebello K/lst 1
French/American School K 1
Eaton School 1st grade 1
Eaton School 2nd grade 1
Eaton School 3rd grade 1
Eaton School 5th grade 1
Regnart School Discovery Day 4
Junior Volunteer program 5
Total: 34
Junior Volunteers
Adults / Young Adults:
Library Tours 4
Adult Internet class 3/20 1
Chateau Cupertino Booktalks 3/8 1
Feng Shui program with Mr. Y. C. Sun 1
Ca. Writer's Club/So. Bay Branch talk 3/3 1
Author Judy Yung(Unbound Feet) program1
TotAl-. 9
YA Volunteers
All Time High Monthly
March Statistics:
March Circulation (# of items checked out) 136,(
March Gate Count (# of visits to the library) 48,4~
March Average Circ (check-out of items) per hour 516
Attendance
337/84 average
302/60 average
254/63 average
429/86 average
.on for the library's
Cupertino Library
Circulation!
12
2
1,717 attendees
148.5 hours
4 attendees
5 attendees
21 attendees
30 attendees
12 attendees
19 attendees
91 attendees
124 hours
Library staff held a Volunteer Thank You recept
adult Community Volunteers, Library Commissioners.
8 students
19 students
30 students
44 students
42 students
28 students
38 students
107 students
79 attendees
lack of attendance
Foundation Board members, Friends of the Cupertino
and the community members of the Library Expansion
committee on Sunday, April 11, 1999. Volunteers were
book placed in the library's collection with a bookplate
their volunteer service to the library.
Library staff wan~ to thank Don Burnett and San
Cupertino City Council for participating in the library's
Week Storytime as Guest Readers on 4/13 along with Del
Librarian Julie Farnsworth and Davi Evans, Children'~
for Santa Clara County Library. They all read stories tc
audience of 59 children and 26 adults for a total attendm
Other National Library Week programs had light
were very well presented. Valerie Lewis of Hicklebee's !
animatedly to an audience of 7 on 4/12 about the best bo~
intersperced her presentation with snippets read from s
that she was recommending. C.J. Critt read from sever
she has recorded as a narrator for Recorded Books on 4~
actress with a wide range of voices and characterizatio~
the readings in a way that sparked the interest of the 11
audience to stay and ask lots of questions after the pres(
Peterson of Recorded Books also gave a slide presentatJ
goes in to the recording of a book title on audiocassette.
Librarians presented a Drop-in Spring Craft program i~
4/15 for 14 children and 6 adults. The children made st
were able to write and illustrate their own little book.
Commissioners received flyers for the upcoming i
Cupertino Library Book Sale set for May 15/16, a Y2K C~
Millennium Are You Prepared? bibliography,and bookn
the upcoming Books Alive! A Celebration of Reading ac
jointly by Cupertino and Saratoga libraries and funded
respective Friends group. These author programs are n
continuing series of family programs funded by the Frie~
Cupertino Library for the community. All program fly
the library.
Sunday Statistic~ Open 124~ thanks to Citizens and Cil
M~ch 1999 Circulation Visits to the Library
3-7-99 4789 1720
3-14-99 5082 1820
3-21-99 A.~.30 1708
3-28-99 4572 1405
,ibrary members,
Advisory Design
honored by having a
ommemorating
Ira James of the
National Library
~uty County
~ Services Manager
a very enthusiastic
Lce of 85 people.
attendance, but
looks talked
,ks for children and
~veral of the books
~1 of the books that
14. She is a gifted
Ls, and presented
people in the
ntation. Jim
on, showing what
Children's
~ the afternoon on
~ring mobiles, and
?riends of the
,untdown to the
~arks and flyers on
thor programs held
~y each library's
Lore in the
~ds of the
~rs are available at
V of Cupertino
_ Average: 4718 circ per Sund~y 1663 visits' ~r Sunday